Simba Villa Limited is a company
responsible for Managing the Simba Villa Estate is seeking to retain the
services of an Estate Manager Cum Accountant.
Simba Villas is a gated community located in Embakasi Area, Nairobi Opposite
the Embakasi Garrison. It comprises of 270 units made up of 60 Maisonettes and
210 apartments and shops.Simba Villas Limited is seeking the services of an Estate Manager / Accountant to manage the estate on its behalf.
The manager will be expected to:
- To manage the estate on a daily basis and be
available in the Management Office from 8.30 a.m to 5.00 p.m on weekdays
and from 9.00 a.m to 2 p.m on Saturday.
- In the event the manager is unavailable for
short periods (not exceeding one week) to deploy a qualified reliever to
manage the estate on a daily basis at the Manager’s cost.
- To submit for approval to Simba Villas the name
of any person proposed to be deployed for relieving purposes together with
certified copies of the persons: Curriculum Vitae (CV); academic and
professional certificates; and a certificate of good conduct issued by the
Criminal Investigation Department (C.I.D).
- To note that notwithstanding the Company's
approval of the person deployed by the Manager, the Manager alone shall be
liable to and responsible for any error of commission or omission by such
person.
- To maintain an updated list of property owners
and tenants within the estate including their telephone numbers, current
mailing and electronic addresses.
- To issue and enforce regulations for the
management of the estate in consultation with the directors of the
Company.
- To issue service charge invoices (bills) and
land rates and rents invoices(bills) to any person who owns any property
within the estate promptly which should in any case be at least
5(five)days before the due date.
- To issue notices to property owners who fail
to pay their service charge or meet any other obligations due from them
and liaise with any appointed debt collector so as to ensure that any
debts/dues are collected promptly. Provided that in order to bind the
Company, instructions to any such debt-collector should have been first
sanctioned by Company in writing.
- To collect and promptly bank any money due to
Simba Villas Limited &
- To arrange and issue notices for any meetings
necessary to ensure a cordial and harmonious living environment within the
estate.
- To manage other service providers within the
estate by developing service standards to be adhered to by the service
providers and monitoring the same as well as holding regular and scheduled
meetings with the service providers. The meeting should be held at least
quarterly.
- To inspect the estate property on a regular
basis and record the results of such an inspection in a book/register
maintained for that purpose. The inspection shall be done at least once
every week.
- To inspect the status of cleanliness of the
apartments and the common areas on a daily basis and maintain a record of
the findings and where applicable take necessary action to remedy any
shortcomings.
- To attend to concerns raised by the residents
of the estate and where necessary resolve any disputes arising between/
amongst the residents.
- To maintain proper and complete records of the
estates finances including receipts, payments, vouchers, invoices/bills
cashbook, ledgers and correspondence including any necessary
reconciliations.
- To initiate payments to the various service
providers including payments for electricity, water, insurance cleaning,
security, site value taxes, land rent and rates, legal services, audit
services and any other services required on an hoc basis.
- To maintain a comprehensive list and contact
addresses of at least ten qualified service providers (which list should
include persons originally involved in the construction of the estate) –in
the following service categories: electrical wiring and installation,
plumbing services and masonry services
- To prepare and submit a report on a monthly a
report basis covering the following areas:
- Financial performance for the month including
revenue collection and expenditure.
- Performance of the various service providers
- State of the estate infrastructure
- Matters requiring to be attended to by the
Directors
- To prepare quarterly financial statements and
draft annual financial statements for consideration by the Directors of
the Company.
- To prepare a budget for the management of the
estate at least one month(i.e by 31st November) before the start of the
financial year of the Company:
- To monitor the requirements in the lease
agreements for the estate owners and ensure that every party meets its
obligations.
The ideal candidate should have a
minimum of CPA-(K),degree or diploma in hospitality management will be added
advantage plus at least 5 years working experience in a supervisor position.
Interested applicants should send their detailed CV to
Interested applicants should send their detailed CV to
P.O Box-27820-00100
GPO/Nairobi
& Also Email soft copy to
Simbavillasjune2015@gmail.com
on or before 15 June 2015.
