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NGO Jobs in Nairobi Kenya - Save the Children

Save the Children East Africa Regional Office (EARO) is looking to recruit for the following position


Job Title: Specialized Support Coordinator
 
Team / Programme: Regional Support Services Team
 
Location: East Africa Regional Office - Nairobi
 
Grade: 3 Contract 
 
Duration: Fixed Term
 
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
  
About us: For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries. 

We are the world's largest independent child rights organisation, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. 

Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. 

We are proud that our people are representative of the children we work with and we thrive on our diversity. 

We are an equal opportunity organisation dedicated to our core values of Accountability, Ambition, Collaboration. Creativity and Integrity. 

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
 
The East African Regional Office is responsible for 7 countries in East Africa, including Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan and Ethiopia, with a current staff complement of approximately 3500 staff, and current expenditure of approximately $200 million each year.

Role Purpose: As a key member of the Regional Office’s Support Services team you will be the trusted partner of the Support Services Manager on matters where specialized support is required. 

You will be responsible to organize regional, pan-African and international conferences, workshops and trainings on behalf of Save the Children. 

Additionally you will be responsible as the focal person for all RO based Technical Advisers to coordinate and facilitate their support needs, from onboarding to close of contract. 

Your role is also mandated to ensure service provision to visitors from abroad.

Although this role primarily focusses on the Regional Office, support to regional and pan-African teams is expected. Limited travel will be expected.

Scope of Role:
 
Reports to: Regional Support Services Manager
 
Dimensions: Save the Children works in 7 countries in East Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan and Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $200 million each year
 
Staff directly reporting to this post: (1) Administration Assistant
 
Key Areas of Accountability:
  • Comprehensive Events management from conception to completion
  • Life-cycle Support to Technical Advisors
  • Specialized Support to Regional & Multi-Country Program unit and/or Regional Response teams
Key Duties:
 
1. Events management
  • Develop; coordinate and ensure quality procedures and standards regarding events management
  • Directly oversee the coordination of events from conception to effective close-out including flights, hotel accommodation and transportation coordination and effective registration of participants during events.
  • Support and build capacity of other administrative teams to coordinate and host events
  • Delivering events on time, within budget, that meet (and hopefully exceed) expectations.
  • Setting, communicating and maintaining timelines and priorities for every event
  • Communicating, maintaining and developing relationships with program partners
  • Managing supplier relationships
  • Responsible for coordinating Visa applications for participants during international events.
  • Managing supplier relationships
  • Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
  • Prepare and update costs analyses for all parties planning events and meetings
2. Support to Technical Advisers
  • Focal person to ensure incoming Technical Advisers (TA) have access to information and sign on to legal relationship with Save the Children International’s EA regional office
  • Liaise with member parties and TA; and coordinate the onboarding of TA, including information sharing; reconnaissance visits and ensuring access to all services
  • Facilitate with all departments for induction of TA ; desk space; and other onboarding requirements
  • Oversee TA master contact list and communications protocols as it relates to TA
  • Support meetings and learning events as per specific requests
  • Managing database of temporary housing
3. Specialized support to other units based at EARO
  • Provide support to Humanitarian teams when hosted at EARO
  • Provide specialized support to RMCPU by providing oversight and capacity support to their events officer
  • Provide guidance on travel policies and procedures to all
  • Provide support to temporary placements (and visitors) at EARO
  • Manage visitor roster of R&R personnel from countries in region
  • Line Manage Admin Assistant for Specialized services
4. Events management
  • Develop; coordinate and ensure quality procedures and standards regarding events management
  • Directly oversee the coordination of events from conception to effective close-out
  • Support and build capacity of other administrative teams to coordinate and host events
  • Delivering events on time, within budget, that meet (and hopefully exceed) expectations.
  • Setting, communicating and maintaining timelines and priorities for every event
  • Communicating, maintaining and developing relationships with program partners
  • Managing supplier relationships
  • Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).
  • Prepare and update costs analyses for all parties planning events and meetings
5. Support to Technical Advisers
  • Focal person to ensure incoming Technical Advisers (TA) have access to information and sign on to legal relationship with Save the Children International’s EA regional office
  • Liaise with member parties and TA; and coordinate the onboarding of TA, including information sharing; reconnaissance visits and ensuring access to all services
  • Facilitate with all departments for induction of TA ; desk space; and other onboarding requirements
  • Oversee TA master contact list and communications protocols as it relates to TA
  • Support meetings and learning events as per specific requests
  • Managing database of temporary housing
6. Specialized support to other units based at EARO
  • Provide support to Humanitarian teams when hosted at EARO
  • Provide specialized support to RMCPU by providing oversight and capacity support to their events officer
  • Provide guidance on travel policies and procedures to all
  • Provide support to temporary placements (and visitors) at EARO
  • Manage visitor roster of R&R personnel from countries in region
Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding
Ambition:
  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Future orientated, thinks strategically and on a global scale
Collaboration:
  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
  • Develops and encourages new and innovative solutions
  • Cuts away bureaucracy and encourages an entrepreneurial approach
Integrity:
  • honest, encourages openness and transparency, builds trust and confidence
  • displays consistent excellent judgement
Qualifications and Experience
  • Bachelors Degree in Business Administration; Management or related field is required;
  • At least 7 years of relevant experience
  • Experience working with an International Non-Governmental Organization with Regional exposure is desirable
  • Strong management, analytical and judgement skills.
  • Demonstrated ability to work in multi-cultural situations using a collaborative approach
  • Proven ability to handle challenging work load with competing priorities
  • Cross-cultural experience, understanding and sensitivity;Commitment to and understanding of Save the Children’s aims, values and principles..

Job Title: Regional Human Resources & Legal Coordinator
 
Team / Programme: Regional Support Services Team 
 
Location: East Africa Regional Office - Nairobi
 
Grade: 3 Contract 
 
Duration: Fixed Term

Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

About us: For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries. 

We are the world's largest independent child rights organisation, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. 

Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. 

We are proud that our people are representative of the children we work with and we thrive on our
diversity. 

We are an equal opportunity organisation dedicated to our core values of Accountability,
Ambition, Collaboration. Creativity and Integrity. 

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
 
The East African Regional Office is responsible for 7 countries in East Africa, including Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan and Ethiopia, with a current staff complement of approximately 3500 staff, and current expenditure of approximately $200 million each year.

Role Purpose: As a key member of the Regional Support Services team, this role will provide effective and efficient Human Resource Management and Legal support services to EARO in line with SCI’s human resource people strategy, policy and procedures and in compliance with legal and organization good practice.

Scope of Role:
 
Reports to: Regional Support Services Manager
 
Dimensions: Save the Children works in 8 countries in East Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania and Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $200 million each year

Staff directly reporting to this post:
 Two (2) Liaison Officer & HR Assistant

Key Areas of Accountability:
 
Responsibility for core HR functions in Regional Office
  • Work with the Regional Office Support Services Manager in HR planning i.e. forecasting staffing needs and recommending staffing structures required for EARO to be efficient.
  • Support recruiting managers with recruitment processes in the Regional Office by posting advertisements, liaising with candidates, setting up interviews, following through with references and other checks etc
  • Lead the induction and on boarding of all new employees, consultants and visitors to EARO.
  • Implement and support training and development initiatives for regional office staff
  • Maintain up to date personnel records for national staff in the regional office including leave tracking.
  • Serves as the HRIS focal person ensuring up to date records are maintained on Effective Staff.
  • Provide technical support on HR issues to the SMT in EARO.
  • Represent SCI EARO in HR forums.
Administration of Compensation and Benefits
  • Evaluate new national positions within the regional office and determine appropriate grade level.
  • Participate in development of salary scales and analysis of salary surveys.
  • Formulating and implementing employee benefits scheme as well as periodically reviewing this to bring in best practice.
  • Provide the required HR information to budget holders to assist in preparation of annual HR budget for salaries/benefits.
  • Responsible for staff insurances (Health, WIBA/GPA, GLA). Participate in the selection process, receiving and giving feedback on performance of selected providers on behalf of staff.
  • Process the EARO payroll with support from Finance.
Administration of Performance Management Systems
  • Coordinate the administration of the annual performance management process for the Regional Office.
  • Analyse and work with line managers on staff development plans, matching this with available opportunities.
  • Provide training and advice to managers on performance management.
Legal & Compliance
  • Serve as the point person with SCI legal counsel on all HR related matters
  • Work with managers to ensure EARO upholds SCI HR minimum standards and complies with local labor laws, providing advice on existing and new statutory requirements.
  • Oversee engagement of SCI with governmental bodies i.e. Immigration department, Ministry of Labor, NGO Registration board and embassies.
  • Responsible for ensuring that all SCI National Staff records with statutory bodies and Pension providers are up to date; conducting periodic reconciliations with the statutory bodies.
  • Support and ensure all non-Kenyan staffs have relevant visas and work permits in compliance with immigration procedures; Maintain up to date work-permit records for International staff and TAs in the regional office including Work-permit applications tracking.
  • Work with Administration department to ensure appropriated health and safety standards are met.
  • Provide legal guidance and advise to line managers on matters related to employment
  • Liaise with SCI Centre and ensure overall awareness and roll-out of all new legally binding policies and procedures
  • Support implementation and monitor compliance to HR policies and procedures
  • Ensure all staff are inducted and comply with the SCI’s policies on Fraud, Security, Child Safeguarding and other relevant policies
  • Act as the Child safeguarding focal point for EARO.
  • Any other duty within the scope of the role as directed by the line manager.
Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding
Ambition:
  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Future orientated, thinks strategically and on a global scale
Collaboration:
  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
  • Develops and encourages new and innovative solutions
  • Cuts away bureaucracy and encourages an entrepreneurial approach
Integrity:
  • honest, encourages openness and transparency, builds trust and confidence
  • displays consistent excellent judgement
Qualifications and Experience
  • Bachelors Degree in Human Resource Management, Business Administration or similar
  • Minimum three years of relevant experience in general HR management with proven technical skills in the HR management.
  • Strong management, analytical and judgement skills.
  • Demonstrated ability to work in multi-cultural situations using a collaborative approach
  • Appropriate experience in delivering trainings.
  • Proven ability to handle challenging work load with competing priorities
  • Cross-cultural experience, understanding and sensitivity;
  • Excellent interpersonal and written and oral communication skills; in order to establish effective relationships with internal and external audiences.
  • Computer literate, with high degree of proficiency and productivity; Experience working with HR information systems an added advantage.
  • Commitment to and understanding of Save the Children’s aims, values and principles.

Job Title: Administration Assistant (Procurement)
 
Team / Programme: Regional Office Support Services 
 
Location: East Africa Regional Office - Nairobi
 
Grade: 

Type of Contract: National 

Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

About us: For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries. 

We are the world's largest independent child rights organisation, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. 

Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. 

We are proud that our people are representative of the children we work with and we thrive on our
diversity. 

We are an equal opportunity organisation dedicated to our core values of Accountability,
Ambition, Collaboration. Creativity and Integrity. 

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
 
The East African Regional Office is responsible for 7 countries in East Africa, including Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan and Ethiopia, with a current staff complement of approximately 3500 staff, and current expenditure of approximately $200 million each year.

Role Purpose: The Admin team is a part of Save the Children’s East Africa Regional Office. 

The Admin Assistant (Procurement) will provide support to the Regional Office Admin Coordinator and other members of the Regional Office Support Services Team.

Scope of Role:
 
Reports to: Admin Coordinator
 
Dimensions: Save the Children East Africa works in 7 countries in East Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $200 million each year.

Staff directly reporting to this post:
 None
 
Key Areas of Accountability:
  • Assist in the procurement functions of the Regional Office.
  • Assist in updating the procurement tracker on a weekly basis.
  • Assist in receiving deliveries of goods from the supplier and doing relevant inspection.
  • Assist in preparing LPOs’ and sending to suppliers
  • Receiving and confirmation of all supplier invoices and attaching supporting documentation for onward payment processing.
  • Assist the Admin Coordinator in ensuring that filing functions of the RO Admin team is done in an accurate and timely manner.
  • Filing of all general correspondences.
  • Filing of procurement related documents.
  • Ensure electronic filing system is being implemented
  • Assist with general office administration
  • Assist in facility management by handling the maintenance requests and maintaining facilities checklist
  • Responsible for supporting the office attendant in managing the issuance of office stationery and general office supplies; maintaining notice boards and communication material disbursement
  • Ensuring that all stock sheets are updated on a weekly basis and proper records of this are in place
  • Perform any other related tasks as may be assigned.
Skills and Behaviours (our Values in Practice)

Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding
Ambition:
  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Future orientated, thinks strategically and on a global scale
Collaboration:
  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
  • Develops and encourages new and innovative solutions
  • Cuts away bureaucracy and encourages an entrepreneurial approach
Integrity:
  • Honest, encourages openness and transparency, builds trust and confidence
  • Displays consistent excellent judgement
Qualifications and Experience
  • Degree in Business Administration or equivalent
  • Excellent computer skills especially in MS Excel spread sheets and MS Word
  • High level of integrity and ability to work as part of a professional team
  • Excellent communication skills
  • Proven ability to handle challenging workload
  • Cross-cultural experience, understanding and sensitivity;
  • Excellent interpersonal and written and oral communication skills;
  • Commitment to Save the Children values.

Job Title: Finance Control Assistant
 
Team / Programme: Regional Office Support Services
 
Location: East Africa Regional
 
Office: Nairobi
 
Grade: 5
 
Post Type: National
 
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

About us: For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries. 


We are the world's largest independent child rights organisation, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. 

Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. 

We are proud that our people are representative of the children we work with and we thrive on our
diversity. 

We are an equal opportunity organisation dedicated to our core values of Accountability,
Ambition, Collaboration. Creativity and Integrity. 

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
 
The East African Regional Office is responsible for 7 countries in East Africa, including Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan and Ethiopia, with a current staff complement of approximately 3500 staff, and current expenditure of approximately $200 million each year.

Role Purpose: As part of the regional office support services team you will be responsible supporting effective Finance Administration of the East Africa Regional Office.
 
The Finance Control Assistant will support EARO Finance Administrative processes including, but not limited to Procurement, Assets and Supplies management, Invoice tracking, Accounting reconciliations and other Finance Administrative duties services required, according to SCI guidelines. 

The Finance Control Assistant will effectively interact with diverse staff, engage as a member of a team, accept feedback, troubleshoot questions or problems and seek help, supervision and support as needed.
 
The post holder works closely with administration, logistics and finance colleagues.
 
Scope of Role:
 
Reports to: Finance Coordinator
 
Regional Dimensions: The East Africa Regional Office supports over seventy SCI and Save the Children member staff as well a regional programmes unit and regional procurement unit. 

The support services team provided finance, HR, Administration and IT services to the office.

Staff directly reporting to this post:
 No

Key Areas of Accountability:

Administrative Duties
  • Follows up to ensure that the Procurement trackers are updated on a monthly basis. Verifies the accuracy and correctness of the Procurement tracker, even for purposes of accruals; Follows up on long outstanding items in the Procurement trackers.
  • Assists with Asset Inventory Management; Reconciles Agresso Asset Account report with the Asset Register in ensuring accuracy and timely updating of the Asset Inventory.
  • Receives and Registers Invoices and Tracks the invoices to ensure timely payments are done.
  • Maintains and updates payment calendar of International Staff Benefits, following up with respective staff to ensure timely and correct payments are made.
  • Performs Monthly Vendor Reconciliations.
  • Prepares Administrative Invoice Authorizations, collaborates with administration and logistics to ensure the highest standard of supporting documentation and proper coding of expenditures.
Finance Duties
  • Receives Invoice Authorizations from other departments and verifies for accuracy and proper authorization before submitting for payment.
  • Assist in Preparation of Payment Vouchers and General Journal Vouchers for authorization and payment.
  • Ensures proper support documentation, coding and authorizations before submitting for payment.
  • Assist in Preparation of the General Ledger and Cash Offline Spreadsheets (GLACOS), ensuring accuracy in charge codes.
  • Assists with Reconciliations – Bank, Single Account and Payroll reconciliations.
  • Assist the Finance Department with any other tasks reasonably required.
Skills and Behaviours (our Values in Practice)
 
Accountability:
  • holds self-accountable for making decisions, managing resources efficiently, and achieving and role modelling Save the Children values
  • holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • widely shares their personal vision for Save the Children, engages and motivates others
  • future orientated, thinks strategically and on a global scale
Collaboration:
  • builds and maintains effective relationships, with their team, colleagues, members, external partners and supporters
  • values diversity, sees it as a source of competitive strength
  • approachable, good listener, easy to talk to
Creativity:
  • develops and encourages new and innovative solutions
  • willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
Qualifications and Experience
  • Undergraduate degree in Administration/finance or equivalent.
  • 2 years of work experience working in Admin/accounting role.
  • Computer fluency; highly competent using Microsoft Excel.
  • Familiarity with computerised accounting systems and payroll software
  • Proven ability to prioritise in order to meet deadlines.
  • The highest level of integrity and commitment to preventing corruption.
  • Interpersonal skills and ability to interact with all departments
Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org

Application closes 1st June 2015 at 5:00pm.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. 

We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts.


All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.

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