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Admin Intern Job in Kenya - NGO

For over 90 years, Save the Children has been making a difference in children's lives in more than 120 countries. We are the world's largest independent child rights organisation, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. 

Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives. Save the Children is an organization for talented people with different backgrounds and perspectives. 

We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organisation dedicated to our core values of Accountability, Ambition, Collaboration. Creativity and Integrity.

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives. 

The East African Regional Office is responsible for 7 countries in East Africa, including Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan and Ethiopia, with a current staff complement of approximately 3500 staff, and current expenditure of approximately $200 million each year.
Save the Children East Africa Regional Office (EARO) is looking to recruit for a position of Admin Intern

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. 

We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. 

All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.

Role Purpose:
 The Regional Admin team is a part of Save the Children’s East Africa Regional Office. The Admin intern will provide Administrative support to the members of the Support Services Team.

Scope of Role:

 
Reports to: Regional Admin Officer
 
Dimensions: Save the Children works in 8 countries in East Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania and Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $200 million each year 

Key Areas of Accountability:
 
1) Assist the Regional Admin Assistant in ensuring that filing functions of the admin department are done in an accurate and timely manner.
  • Filing of all general correspondences.
  • Filing of procurement related documents.
2)Assist in the procurement functions of the admin department.
  • Assist in processing PR/PO and ensuring signing of the same is done in a timely manner and all supporting documentation is in place.
  • Assist in updating the procurement tracker on a weekly basis.
  • Assist in issuance of stationery and kitchen supplies.
  • Assist in updating the stationery and supplier stock sheets on a weekly basis.
  • Receiving and confirmation of all supplier invoices and attaching supporting documentation for onward payment processing.
3) Assist the Regional Receptionist in the front office functions of the Regional Office.
  • Assist in handling of incoming mail and visitors
  • Assist in compiling of taxi costs and ensuring coding for the same is done
  • Assist in booking of accommodation and transfers for incoming visitors to the EARO
4)Assist the Regional Admin Officer in coordination and planning of events functions at EARO.
 
5) Perform any other related tasks as may be assigned.

Skills and Behaviours (our Values in Practice)
 
Accountability:
  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and  applying appropriate consequences when results are not achieved
  • Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org. Application closes 25th May 2015 at 5:00pm.

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