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NGO Jobs in Nairobi Kenya - International Organisation

Programme Operations Intern
Location: Nairobi
Industry: NGO
Our client, an international NGO in quality reproductive health care and family planning wishes to recruit a Programme Operations Intern who will have the overall responsibility for the provision of both program and administrative assistance to the Programme Operations Department. 

He/she will work in close collaboration with the Programme Team Liaison Officer and the Programme Operations Department team to ensure that activities across all the service delivery channels are carried out in line with the organization’s Country Strategic Plan.

Duties and Responsibilities
  • Organize program operation department meetings, assist with the preparation of contracts between Coast Region Office and its partners/ stakeholders as well as liaise with Regional Office’s field office staff, donors and external bodies.
  • With close liaison with the Programme Team Liaison Officer maintain a shared programme calendar of events in Outlook. Items on the calendar include travel, visits from international staff, important meetings, annual leave and events. Update staff on a weekly basis.
  • Perform administrative functions that will include ensuring timely and orderly appointments for the Programme Operations Director and program visitors.
  • Follow up and ensure all the monthly payments for rent and security payments for all MSK Centres, FPO & SF offices are made, by ensuring invoices are paid at the start of each month.
  • Develop and maintain the organization’s Programme Operation resource centre.
  • Take and compile minutes of program meetings, staff meeting and external meetings.
  • Organize stand by driver if necessary, taxi bookings for staff if vehicle is busy or in for service.
  • Coordinate information sharing across departments and service delivery channels, including outreach, clinics and social franchising.
  • Prepare and coordinate procurement requests for goods and services for the projects.
  • Ensure the filing systems for general and confidential program correspondence are maintained and up to date.
  • The Programme Operation Intern support will cut across the entire departments including operations, research monitoring and evaluation, accounts, marketing, community engagement and HR.
  • Work closely with the Programme Team Liaison Officer for effective and efficient coordination of programme operations and field activities.
  • Carry out any other duties as may be directed by the Director of Programme Operation.
Skills & Abilities
  • Bachelors in business administration, project management, office administration, community development, social sciences or related field
  • Candidates with previous experience in a Health related NGO setting will have an added advantage.
  • A high standard of written and spoken English and Kiswahili
  • Advanced computer skills, experience in MS Word, Excel , Power Point and Outlook essential
  • Ability to multi-task and able to work under pressure
  • Good record keeping skills with the ability to track and follow up on various requests
  • Demonstrated high attention to detail and ability to follow through on tasks to completion
  • Punctual and reliable
  • Ability to work self-directed and use initiative
  • Trustworthy and responsible
  • Ability to work well in a team environment, good interpersonal and communication skills
  • High level of professionalism

Regional Medical Officer / Clinical Officer
Location: Kisii, Kericho and Meru
Industry: NGO
Our client, an international NGO in quality reproductive health care and family planning wishes to recruit a Regional Medical Officer to ensure that all technical aspects relating to the provision of quality and excellent health care to the clients is achieved in line with the organization’s core values of customer focused, results oriented and sustainability. 

S/he will be pivotal in supporting 3 – 4 outreach teams in provision of ligation procedures especially BTL and vasectomy.

Duties and Responsibilities
  • Ensure there is proper and effective use of medical equipment and supplies and for notifying the team leaders of needs for repair, maintenance or replacements etc.
  • Conducting regular internal quality audit checks at the outreach
  • Reporting on all major and minor complications arising in the day to day operations of the centers
  • Develop clear framework for regular clinical updates for all health care staff at the outreach especially with regard to mini laparotomies
  • Coordinating and administering relevant and timely continuous medical updates to other staff to meet  operations needs
  • Maintain high quality service delivery data and ensure prompt reporting is achieved in line with the organization’s reporting framework
  •  Establishing clear and concise referral protocols and directories that are routinely updated
  • Conduct regular counseling to all clients in need of medical procedures
  • Preparing and participating fully in Continuous Medical Education (C.M.E.)
Skills & Abilities:
  • Bachelor’s degree in Medicine and Surgery from a recognized university- Medical Officer
  • Diploma in Clinical Medicine and surgery.
  • Clinical officers with specialties in RH services will be added advantage
  • Must have completed 1 year of post internship
  • Must be registered with the Medical Practitioners and dentists board/ clinical Officers council and possess a valid Private practice License
  • Experience in conducting mini laparotomies such as tubal ligation and vasectomy is an added advantage

Support Office Care Assistant
Location: Nairobi
Industry: NGO
Our client, an international NGO in quality reproductive health care and family planning wishes to recruit a Support Office Care Assistant to ensure a high standard of cleanliness and orderliness is maintained at the Support Office.

Duties and Responsibilities
  • Clean the inside of the offices ensuring proper and thorough attention to the floor, the wall, surfaces, furniture and utensils
  • Cleaning the windows of the office and the containers. Maintaining cleanliness and neatness of the curtains, nettings and the blinds
  • Follow all aspects of infection prevention in cleaning
  • Supporting team members in administrative work for example photocopying, arranging the offices etc (when need be)
  • Prepare and serve tea to team members at an agreed time. Additionally ensure there are enough flasks and other utensils to facilitate serving of tea
  • In liaison with the Admin Assistant, identify areas of repair, assist in arranging for servicing and repair of office equipments, and furniture
  • When need be, run errands as maybe directed by the Deputy Director CS P & D through Senior Administrator- P&D or the Admin assistant
  • Maintenance of Inventory and stock take of the office supplies
Skills & Abilities
  • Minimum 1 year in office administration and cleanliness with a proven record
  • Possess basic computer skills and experience in MS Office
  • Demonstrated high attention to detail and ability to follow through tasks to completion.
  • Punctual and reliable
  • Good organization and prioritization skills
  • Ability to work with less supervision and initiative
  • Trustworthy and responsible.
To apply, send your CV and cover letter only to before 10th April, 2015. 

NB: Please clearly indicate on the subject line as ‘Support Office Care Assistant’

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