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Finance and Administration Manager Job in Kenya

Job Title: Finance and Administration Manager 

Level: Management
Industry: Horticulture & Flower Farms
Job Purpose: The Finance and Administration Manager shall be responsible for managing the finance and accounting functions of the company which includes receivables & payables management, treasury/cash management, taxation management and financial reporting as well as ensuring high levels of compliance to accounting principles and procedures.

Also ensure appropriate accounting control procedures and systems are in place. 

In addition you will be responsible for the entire Administration functions of the business.

Key Responsibilities
  • compile and analyze financial information to prepare financial statements including monthly and annual accounts
  • cash flow management to ensure business is optimally using available resources and proactively anticipating shortfalls and mitigating associated risks
  • treasury management by making optimal use of excess cash and managing the foreign exchange risks associated with international trade
  • ensure financial records are maintained in compliance with accepted policies and procedures
  • ensure all financial reporting deadlines are met
  • prepare financial management reports including budget variance reports
  • ensure accurate and timely monthly, quarterly and year end close
  • establish and monitor the implementation and maintenance of accounting control procedures
  • resolve accounting discrepancies and irregularities if any
  • continuous management and support of budget and forecast activities
  • monitor and ensure compliance to all statutory requirements
  • maintain accurate financial data bases
  • preparation and co-ordination of annual statutory audits and liaison with both  internal & external auditors
  • ensure accurate and appropriate recording and analysis of revenues and expenses
  • analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues
  • analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems
  •  payroll processing, leave administration and staff medical scheme including union matters
  • General Administration including procurement, premises administration, Board meetings preparation, fixed assets register and any duties that will be assigned by senior management or the board
Key Competencies and Key Tasks
Drive for results
  • Set high performance standards and pursue agreed goals
  • Strive for constant improvements and take responsibility for achieving business results and persevere despite obstacles
  • Report problems to management with suggestions for resolutions
Understanding operations   
  • Attention to detail and accuracy
  • Demonstrate an interest in and an understanding of issues relevant to your department
  • Understand priorities, products and services and have a good grasp of how the department is run
  • Bring best practices to the attention of the department ,
Problem solving and decision making    
  • Diagnose problems and thoroughly analyze information to guide decision making
  • Evaluate and assimilate critical information when reaching  conclusions and make logical, competent decisions
Team work
  • Demonstrate cooperation and trust with colleagues, supervisors, teams and across departments
  • Actively participate in and conduct organized meetings.
  • Interact with other staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective two way communication.
  • Be open to new ideas and make changes in the job and routine as required
  • Tolerant to stress and long working hours
  • Complete tasks as directed by management
Planning and organizing    
  • Establish action plans and schedules for meeting departmental priorities
  • Assign responsibilities, allocate resources and coordinate the activities to yourself and others  so as to meet the objectives given
Impact and influence   
  • Strong communication skills
  • Promote your ideas persuasively and shape the opinion of your managers and to overcome resistance
  • Build consensus for action and negotiate mutually beneficial solutions
Key Skills and Qualifications
  • Bachelor’s Degree.
  • CPA (K) Qualification or equivalent
  • Minimum 10 years’ experience and 5 must have been in a managerial position.
  • Possess Supervisory Skills
  • Team Player.
  • Efficient.
  • Self-motivated and confident.
  • Highly organised
  • Excellent Communicator both verbal and written.
  • Proficiency and  experience with ERP’s will be an advantage
  • Ability to work under pressure and tight deadlines.
  • Positive attitude and flexibility with ability to work unsupervised.
  • Analytical mind
  • Result Oriented
  • Intelligent.
  • Well presented
  • Ability to think on one’s feet.
Application Process:
Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to  before end of day 4th May 2015 

Only short listed candidates will be contacted

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