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Office Coordinator Job in Kenya

Industry: Nonprofit / International Development
Function: Administration and Operations
Employer: One Acre Fund
Job Title: Office Coordinator
Job Location: Kisii, Kenya

Commitment: 4 months

Organization Description: One Acre Fund is an agricultural NGO in Kenya, Rwanda, and Burundi that is innovating a new way of helping farm families to achieve their full potential. 

One Acre invests in farmers to generate a permanent gain in farm income. We provide farmers with a "market bundle" that includes education, finance, seed and fertilizer, and market access. 

Our program is proven impactful – every year, we weigh thousands of harvests and measure more than 100% average gain in farm income per acre.  

We are growing quickly. In seven years, we have grown to serve over 100,000 farm families with more than 1,000 full-time field staff in Kenya.

Job Description:
 We are looking for an extremely organised, passionate and capable individual to help expand our Kisii operations as One Acre Fund grows. 

The office coordinator will be responsible for assisting in administration, organization, and maintenance of the growing One Acre Fund NHQ office.  

He or she will also take charge of helping in managing One Acre Fund Guest Houses in Kisii and will help oversee the hosting of important visitors who temporarily stay in this guest houses.  

Candidate Profile:
Interested Applicants must meet the following criteria and requirements (all of equal importance)
  • Undergraduate degree from a recognized academic institution, at least Second Upper preferred 
  • Minimum B- in KCSE or equivalent
  • Demonstrated computer skills in email, internet usage, Microsoft Office
  • Strong written and oral communicator with good attention to detail
  • Experience in procurement preferable, but not required
  • Proven ability to set and meet targets
  • Fluent in Kiswahili and English
  • Strong ability to work within deadlines
  • Ability to multitask and prioritise – You will be managing several projects at once and must be able to complete them in order of priority.
  • Attention to detail – One Acre Fund has exceptionally high standards and all projects must be completed to a very detailed level.
  • Ability to work under minimum supervision
  • Excellent attitude, willingness to learn and work hard, humility
  • Must live or be willing to relocate to Kisii, Kenya
Primary Duties of the office coordinator:
  • Accommodation and property management- You will ensure that all visitors to the Kisii office have appropriate accommodation in One Acre Fund’s guest houses or elsewhere. You will also be responsible for ensuring that documentation is legal and current. 
  • Property Management and Infrastructure–Ensuring our office and guest houses in Kisii are well maintained, organized, and clean. You will be responsible for ensuring that both the office and guest houses are well stocked at all times as well as making any necessary improvements.
  • Organization and Efficiency – Maintain office services and efficiency by helping in planning and implementing office systems and layouts and welcoming visitors to the Kisii office.
  • Office tasks: You will be responsible for handling the mail for the office and also retrieval of parcels from the post office and any other daily tasks that may arise. 
  • Administrative Tasks -You will be assisting with administrative tasks in the Kisii office, including printing, faxing, filling, and general organisation.
Other Duties
  • Answer phones and transfer to the appropriate staff member
  • Take and distribute accurate messages
  • Greet public and clients and direct them to the correct staff member
  • Coordinate messenger and courier service
  • Receive, sort and distribute incoming mail
  • Prepare outgoing mail for distribution
  • Update and maintain databases such as mailing lists, contact lists and client information
  • Oversee general maintenance of all One Acre Fund residences in Nyanza Province
  • Managing all Housekeepers in residential areas in Nyanza and the NHQ Office Assistant
  • Working with her supervisor to ensure that operational bills are settled in good time
Location: The candidate should be willing to reside in Kisii, Kenya.

Preferred Start Date:
 As soon as possible.  
Compensation: Competitive Salary

Benefits: Airtime and Transport allowances

One Acre Fund is an equal opportunity employer.

To Apply:

Submit your CV and cover letter to: (Subject line: Office Coordinator + place you heard the position) and salary expectation.

Application End date is 9th March 2015 at 5pm.   

 Only shortlisted candidates will be contacted.

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