Planned Parenthood Global (PP Global)
is the international division of Planned Parenthood Federation of America
(PPFA) an international nongovernmental organization working in the field of
sexual and reproductive health and rights.
Office Manager - Kisumu will
be responsible for providing administrative, logistical and general office
support in the Kisumu Office, the hub of the project.
Experience
working at a regional or international level would be an added advantage as is
a good understanding of procurement best practice.
Duties and Responsibilities
- Provide day to day administrative management
- Liaise with the operations team in Nairobi on
financial and administrative issues including travel advances, travel
reconciliations, petty cash, leave plans, time sheets etc.
- Manage relationships with partners, vendors,
suppliers and consultants.
- Review and maintain administrative and project
files.
- Supervise maintenance of office vehicle,
office equipment and general office cleaning and repairs.
- Analyze internal processes, recommend and
implement process or policy changes to improve office operations.
- Manage the reception including telephone, mail
and visitors management.
- Prepare and dispatch mail and courier packages
and receive, sort and distribute mail.
- Source and procure office supplies and
stationery and maintain an up-to-date inventory of commodities, equipment
and supplies.
- Responsible for distribution of commodities
and equipment to partners.
- Provide logistical support including booking
of travel and related arrangement for meetings and workshops
Education and Experience: Bachelor’s degree with a minimum of five years
experience in administrative management within the development sector.
Skills and Knowledge:
- Ability to work independently and as a member
of a team.
- Good analytical and decision making
skills.
- Ability to anticipate, prioritize and manage
multiple tasks with keen attention to detail and follow through.
- Capacity to work under pressure and meet
inflexible deadlines.
- Must demonstrate good interpersonal
skills.
- Cultural sensitivity imperative.
- Ability to analyze and synthesize information,
and communicate clearly and persuasively verbally and in writing.
- Must possess excellent written and oral
English communication skills.
- Proficiency in Word, Excel, PowerPoint and
basic accounting.
- Strong computer skills.
- Ability to travel a minimum of 35% of
time.
- Knowledge of sexual and reproductive health
and rights programming an advantage.
How to Apply
Please send your application cover
letter, curriculum vitae with three references and salary history via email to
aro.recruit@ppfa.org no later than 15th February 2015 with the title of the
position for which you are applying as the Email Subject.
Only shortlisted candidates will be
contacted.
Planned Parenthood Global is an equal
opportunity employer.