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Office Manager Job in Kenya

Planned Parenthood Global (PP Global) is the international division of Planned Parenthood Federation of America (PPFA) an international nongovernmental organization working in the field of sexual and reproductive health and rights. 

The Africa Regional Office of PP Global seeks to recruit staff for a three-year project. Preference will be given to candidates with experience in NGOs and working in multi-sector programs.

Office Manager - Kisumu will be responsible for providing administrative, logistical and general office support in the Kisumu Office, the hub of the project. 

Experience working at a regional or international level would be an added advantage as is a good understanding of procurement best practice.

Duties and Responsibilities
  • Provide day to day administrative management
  • Liaise with the operations team in Nairobi on financial and administrative issues including travel advances, travel reconciliations, petty cash, leave plans, time sheets etc.
  • Manage relationships with partners, vendors, suppliers and consultants.
  • Review and maintain administrative and project files.
  • Supervise maintenance of office vehicle, office equipment and general office cleaning and repairs.
  • Analyze internal processes, recommend and implement process or policy changes to improve office operations.
  • Manage the reception including telephone, mail and visitors management.
  • Prepare and dispatch mail and courier packages and receive, sort and distribute mail.
  • Source and procure office supplies and stationery and maintain an up-to-date inventory of commodities, equipment and supplies.
  • Responsible for distribution of commodities and equipment to partners.
  • Provide logistical support including booking of travel and related arrangement for meetings and workshops
Education and Experience: Bachelor’s degree with a minimum of five years experience in administrative management within the development sector.
Skills and Knowledge: 
  • Ability to work independently and as a member of a team. 
  • Good analytical and decision making skills. 
  • Ability to anticipate, prioritize and manage multiple tasks with keen attention to detail and follow through.
  • Capacity to work under pressure and meet inflexible deadlines. 
  • Must demonstrate good interpersonal skills. 
  • Cultural sensitivity imperative. 
  • Ability to analyze and synthesize information, and communicate clearly and persuasively verbally and in writing. 
  • Must possess excellent written and oral English communication skills. 
  • Proficiency in Word, Excel, PowerPoint and basic accounting. 
  • Strong computer skills. 
  • Ability to travel a minimum of 35% of time. 
  • Knowledge of sexual and reproductive health and rights programming an advantage.
How to Apply
Please send your application cover letter, curriculum vitae with three references and salary history via email to no later than 15th February 2015 with the title of the position for which you are applying as the Email Subject. 

Only shortlisted candidates will be contacted. 

Planned Parenthood Global is an equal opportunity employer.

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