Senior Security Assistant Job in Kenya

Position Title: Senior Security Assistant
 

Position Grade: G-6
 

Duty Duration:Kakuma, Kenya
 

Type of Contract:Special Short Term Contract
 

Duration of Contract: 6 -9 months, with possibility of extension
 

Job Ref: IOMKE/SVN/068/2014

Seniority band: Band 3
 

Job family: Staff Security
 

Organizational unit: SSU
 

Position number: n/a
 

Position rated: Yes
 

Subject to rotation: No

Reporting directly to: Head of Sub-office , Kakuma
 

Overall supervision by: Field Security Officer
 

Managerial responsibility: n/a
 

Directly reporting staff: no
 

Organizational Context and Scope: Under the overall supervision of the FSO Nairobi, the direct supervision of the Head of Sub Office in Kakuma and in coordination with the National Security Officer, the incumbent will be responsible to maintain and coordinate Security Plans for the Sub
Office and in close cooperation with the FSO, monitor IOM operations in the area of responsibility and advise the HoSO regarding security and safety of IOM staff and property.

Responsibilities and Accountabilities

• Coordinates all security related activities with the Head of Sub Office in Nairobi, as defined by the FSO.
• Maintains a close working relationship with UNDSS and other UN Security Officers and offices, Government Security Services, International organizations and private security personnel, to ensure appropriate lines of communications are established for all aspects of staff safety and security in the Sub Office.
• Monitors and tracks all staff travels and advises staff regarding Security Clearances to ensure all staff is adhering with existing tracking and travel procedures.
• Ensures that security administration activities (Security Clearances, ISECT profiles, staff lists etc) are properly completed and archived for future access as required.
• Ensures all missions from the sub office are MOSS compliant prior to departure.
• Supervises and trains guards as directed by the FSO.
• Advises staff in residential security issues.
• Ensures all relevant security information is immediately disseminated in a timely manner to the relevant IOM field office and its staff, FSO and National Security Officer
• Assists in conducting security assessments/evaluations of offices, vehicles and projects activities and offers appropriate mitigation recommendations. Is fully conversant with and undertakes an active role in the development and implementation of evacuation/emergency security plans in coordination with the FSO.
• Provides updated security information to all IOM staff and a detailed security briefing to all new staff members entering the mission.
• Assures that all staff completes the mandatory security trainings (UNDSS Basic and Advanced Security in the Field online training CD).
• Is fully competent in and undertakes the coordination of travel security for the sub office staff.
• In co-ordination with the Head of Sub office and FSO coordinates medical evacuations when required.
• Investigates and reports security breaches/incidents within the area of responsibility, works closely with the Government police in efforts to ensure IOM staff, its assets and interests are protected while ensuring strict confidentiality.
• Assists the supervisors in establishing policies and procedures for reviewing crisis situations as directed by the FSO.
• Prepares draft security plans for specific areas within the missions area of operation including all aspects related to development, implementation and updating of the plans in close cooperation with the FSO.
• Supervises the contracted guards in the performance of services, including fire control, first aid procedures, use of equipment and operation of the automated alarm and video surveillance systems if installed. Where training in fire control and first aid is found to be deficient coordinates with the contractor to ensure such training is undertaken.
• Performs other duties and responsibilities as may be requested by the National Security Officer or FSO.

Competencies
 

The incumbent is expected to demonstrate the following technical and behavioural competencies
 

Behavioural
 

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Interfaces with the UNDSS, safety/security counterparts, relevant government agencies, and other stakeholders to prepare adequate responses to security management challenges
• Actively shares relevant information
• Clearly communicates, and listens to feedback on changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Applies knowledge of and supports the implementation of IOM and UNDSS safety / security policies / procedures in efforts to enhance staff security
• Anticipates and prepares adequate responses to matters affecting staff safety/security
• Displays availability outside of regular hours to respond to challenges Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs.

Education and Experience

• Completed bachelor’s degree in Social science, public administration, police/military courses in an accredited academic institution and a combination of relevant military/police training on procedures and practices.
• A minimum of 6 years of progressively responsible senior technical experience in National or international Military, Police or other organization, Security management.
• A minimum of 2 years work experience in an international organizations or the United Nations.
• Experience in conducting security assessments and security briefings.
• Good political and social knowledge of the country.
• Proven experience in supervising staff and leading a team.
• Computer literacy with a high degree of proficiency in commonly used applications such as Word, Powerpoint and Excel is required.
• The ability to work in a multi-cultural environment with others with diverse professional backgrounds is required. 
• The ability to handle a heavy workload efficiently with minimal supervision and understanding the importance of close teamwork is highly regarded. 
•  In security/emergency services dedication to one’s duty is paramount and flexibility and commitment to these duties in an emergency will be expected and appreciated.
• Training in emergency and disaster response is an added advantage.
• The readiness to undergo all required security trainings.

Languages
 

Required

• Fluency in both written and spoken English and Kiswahili.

Advantageous

• Turkana

Mode of Application: 

Submit cover letter and CV including daytime telephone and e-mail address to:-

International Organization for Migration (IOM), 

Human Resources Department, 

P.O.Box 55040 – 00200, 

Nairobi, Kenya 

or send via e-mail to hrnairobi@iom.int

Closing Date: 29 December 2014

Only shortlisted applicants will be contacted.