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Administrative Assistant Job in Kenya

EPN is a non-profit Christian member organization registered in Kenya. Its mission is to support Churches and Church Health Systems provide and promote just and compassionate quality pharmaceutical services. 

EPN is the only global church-based organization that works specifically to increase access to medicines and to strengthen pharmaceutical services.  

The beneficiaries of EPN’s services include health institution boards and managers, medicines policy makers, health professionals, church leaders, and health staff involved in medicines management and pharmaceutical service delivery.  

The working languages for the Network are French and English.  

EPN is looking to recruit God fearing results oriented individuals to fill the following position:

Administrative Assistant

To manage EPN’s front desk and in liaison with the SSO, provide support across the organization in the area of office management and administration

Key Responsibilities
 
Front office
  • Manage EPN’s front desk ensuring that all visitors and enquiries are handled courteously, efficiently and professionally.  
  • Maintain relevant logs for guests, telephone calls and other front desk activities as required.
Procurement
  • Review procurement documentation, assess quotations and procure materials from prequalified suppliers/vendors and agents in compliance with the EPN procurement guidelines and in consultation with the SSO as required.  Undertake procurement of other materials
  • Administration and logistics
  • Provide administrative and secretarial support to EPN staff in such areas as typing, data management, correspondence, minute taking, documentation and reporting. 
  • Provide support for EPN’s research and information gathering activities including preparation of data collection tools, data entry and data analysis.
  • Provide logistical support in the organization of local, national, regional or international meetings as required e.g. travel and accommodation arrangements, venue booking, information to participants and track meeting budgets and in consultation with the SSO and in coordination with activity responsible officer
  • Coordinate internal transport requirements
Other
  • Perform any other duties assigned by the Supervisor
Qualifications and Experience
  • Diploma in business administration, secretarial studies, office management or equivalent. 
  • At least 1 years work experience in a comparable position 
  • Able to handle an array of data management tasks including data capture and analysis
  • Excellent communication and presentations skills 
  • Proficient with Microsoft Office suite applications, including Word, Excel and PowerPoint.  Familiarity with statistical analysis software such as EPI Info will be an advantage.  
  • Working language for the job is English but knowledge of French will be an advantage.
Please note that Kenyan non-residents applying for this position should be willing to relocate and obtain appropriate visa and work permit.  

No financial support will be provided by the organization for costs incurred. 

If you meet the above requirements, kindly submit your detailed CV and cover letter including the expected remuneration, indicating daytime telephone numbers, address and the names of three referees to:

The Executive Director
Ecumenical Pharmaceutical Network
P.O Box 749-00606
Nairobi, Kenya

Email: jobs@epnetwork.org 
 

Closing Date:
 Applications should be submitted by 5th December 2014. 

Only short listed candidates will be contacted


EPN is an Equal Opportunity/Affirmative Action Employer

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