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Administrative Officer Job in Kenya

Vacancy: Administrative Officer (ESAf)

About our organization: The World Agroforestry Centre (also known as the International Centre for Research in Agroforestry or ICRAF) is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods.

As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in more than 30 countries in Africa, Asia and Latin America.

We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

About the position: Manage and coordinate the administrative operations of Eastern and Southern Africa (ESAf) Regional office.

Duties and Responsibilities:

  • Participate in the preparation of Regional Outlook and Regional Management Report.
  • Support the monitoring and implementation of ESAf regional POWB
  • Coordinate donor and partner visits associated with the ESAf Regional office
  • Organise and coordinate regional planning and consultative meetings
  • Coordinate Monthly Research Team meetings
  • Monitor the regional dashboard
  • Participate in the regional audit exercises
  • Support scientific staff in the development of proposals and follow-up donor contacts
  • Ensure updated ESAf regional website
  • Liaise with Operations Unit to ensure basic operational standards are maintained in the ESAF regional and Country offices
  • Ensure liaison with the administrative and public services with regards to official documentation, facilitation of renewal of administrative documents, residence permit for expatriate, immigration, external relations, ministries, etc.
  • Develop and maintain donor and partner data base.
  • Ensure proper vehicles management fleet

  • Follow the ICRAF Procurement Standard Operating Procedures for ESAf regional office.
  • Monitor and update the ESAf assets register.
  • Manage ESAf materials inventory.
  • Ensure timely maintenance, proper management and use of ESAf equipment according to ICRAF procedures and policies.

  • A Bachelor’s Degree in Business Management or related field. Advanced degree in Business Administration is an added advantage
  • A Minimum of 5 years of experience in a similar position, preferably in an international organization or NGO
  • Excellent interpersonal skills and a team player
  • Strong analytical and problem-solving skills including ability to collate, analyse, evaluate and interpret different types of data and information
  • Capacity building skills and experience
  • Proficiency in ICT
  • Ability to work in a multi-cultural environment
  • Ability to maintain integrity and confidentiality
  • Demonstrable oral and written communication skills
  • Ability to plan, organize and prioritize

Terms of Offer: We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified women.

This position is remunerated on local terms.

The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.

The position will be based in ICRAF Headquarters in Nairobi, Kenya.

How to apply:

Applications will be considered until 13th June 2014.

Please note that only short-listed applicants meeting the above requirements will be contacted.

To learn more about our organization, please visit our website:

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