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Administrative Assistant Job in Kenya

Re-Advertisement: Zinduka Afrika is Non- governmental Organization (NGO) has a job opportunity of an Administrative Assistant for her office in Mpeketoni, Lamu County.

Reporting To: Administration and HR Manager

Reporting: Immediately

Key Duties and Responsibilities
  • Welcome/Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
  • Supply and manage office equipments, machines or properties to office and kitchen utilities.
  • Schedule meetings/calendar events and remind the relevant persons on the meetings and specifically organize and maintain diary for the  office and make appointments appropriately.
  • Support  administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments.
  • File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
  • Set up and coordinate meetings and conferences and take notes or dictation at Meetings or to provide general assistance during presentations.
  • Offer administrative support to the project and support  in travel arrangements for staff, board and volunteers
  • Prepare and Submit monthly, quarterly and  any other relevant report as requested by the organization.

  • Diploma in Administration, Public relations,  or related field.
  • Two years experience working with an NGO.

Key Skills
  • Communication skills
  • Customer care and public relations
  • Office management skills
  • Computer skills
  • Interpersonal skills.

Applications with detailed Cover letter and CV giving three referees should be sent to the Administration and Human Resource Manager, Zinduka Afrika or sent to before 25th of June, 2014

Those who had applied need not to re-apply.

Only the shortlisted candidates will be contacted

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