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Intern Job in Nairobi Kenya - Accounts

Department: Finance

Job Location: Nairobi

Job Title: Accounts Intern

Summary of Details: The Accounts Intern performs a variety of accounting activities related to the payment and receipt of money; computes, classifies, records, and reconciles transactions into the organization's financial accounting systems.

Checks transactions to locate and resolve discrepancies.

Applies a working knowledge of applicable laws and regulations and policies governing the business

General Duties

  • Record, classify, and summarize accounting transactions.
  • Compile various documents, verify their accuracy, and authorize payments in accordance with established procedures.
  • Assemble documents for computer input, verifying accuracy of itemized charges, account numbers, and total costs.
  • Assist with entering collections from debtors and payments to creditors.
  • Update all payroll accounts in QuickBooks/pastel.
  • Select correct accounts; posts, verify, and balance debit and credit entries.
  • Reconcile accounts and assist in the compilation of accurate financial reports.
  • Apply a working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government and private agencies.
  • Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
  • Respond to inquiries. Check accounting transactions to locate and resolve discrepancies.
  • Use various software applications, such as MS Excel and QuickBooks to assemble, manipulate and/or format data and/or reports.
  • Prepares VAT returns under the Business Manager’s supervision
  • Updates the Daily Cash Position with all the payment vouchers, petty cash transactions and reconciles to actual petty cash on a daily basis
  • Ensures all recurrent payments like telephone bills, Internet renewal, airtime, meal payments etc. are made in time
  • Receives bills from suppliers and enters then accurately into the company’s accounting software.
  • Prepares Purchase Orders for major suppliers.
  • Accurately enters all payment vouchers in the accounting system.
  • Ensures there is proper supporting documentation for all payment vouchers and ensures proper filing
  • Responsible for the Office Safe - in charge of office safe keys, cash, original company documents & cheque books stored in the safe.
  • Responsible for all in-house cash transactions including payments & reconciliation of all cash kept in the safe.
Accounts Assistant Duties
  • Prepare invoices to clients by the 5th of every month and ensure timely delivery to clients.
  • Obtain from payroll and reconcile the monthly NSSF and PAYE,NHIF schedules by the 4th of every month.
  • Accurately post customer payments in the financial accounting software i.e. payments from clients, advance recoveries and bounced salaries.
  • Reconcile WHT versus received payments and follow with clients to obtain withholding tax certificates.
  • Assist with reconciliation of customer statements and balances.
  • Assist with preparing working papers for audits.
  • Assist with daily updates of the DCP.
  • Assist with inquiries in the absence of the financial accountant.
  • Will perform other duties assigned by the management team

Skills Required
  • Personal integrity is a MUST as this role involves handling cash and confidential company information.
  • High levels of commitment, energy and flexibility.
  • Knowledge of Pastel is a MUST
  • Time management is key to this role as there are so many tasks to juggle and deadlines to meet.
  • Individual has to be detail oriented as there are several spread sheets used in compiling and manipulation of data.
  • Strong Oral and written communication skills
  • Strong negotiation skills
  • Quick decision making
  • Works well independently without waiting for direction.

Education and Experience

Required: Bachelor’s Degree in Accounting or Finance or related field

Technology Skills
  • Proficient in QuickBooks or related accounting software package, plus experience in using Microsoft windows and office applications, including Word excel and power point.

Please send your CV to by 15th May 2014

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