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Intern Job in Nairobi Kenya - Accounts

Department: Finance

Job Location: Nairobi

Job Title: Accounts Intern

Summary of Details: The Accounts Intern performs a variety of accounting activities related to the payment and receipt of money; computes, classifies, records, and reconciles transactions into the organization's financial accounting systems.

Checks transactions to locate and resolve discrepancies.

Applies a working knowledge of applicable laws and regulations and policies governing the business

General Duties

  • Record, classify, and summarize accounting transactions.
  • Compile various documents, verify their accuracy, and authorize payments in accordance with established procedures.
  • Assemble documents for computer input, verifying accuracy of itemized charges, account numbers, and total costs.
  • Assist with entering collections from debtors and payments to creditors.
  • Update all payroll accounts in QuickBooks/pastel.
  • Select correct accounts; posts, verify, and balance debit and credit entries.
  • Reconcile accounts and assist in the compilation of accurate financial reports.
  • Apply a working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government and private agencies.
  • Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
  • Respond to inquiries. Check accounting transactions to locate and resolve discrepancies.
  • Use various software applications, such as MS Excel and QuickBooks to assemble, manipulate and/or format data and/or reports.
  • Prepares VAT returns under the Business Manager’s supervision
  • Updates the Daily Cash Position with all the payment vouchers, petty cash transactions and reconciles to actual petty cash on a daily basis
  • Ensures all recurrent payments like telephone bills, Internet renewal, airtime, meal payments etc. are made in time
  • Receives bills from suppliers and enters then accurately into the company’s accounting software.
  • Prepares Purchase Orders for major suppliers.
  • Accurately enters all payment vouchers in the accounting system.
  • Ensures there is proper supporting documentation for all payment vouchers and ensures proper filing
  • Responsible for the Office Safe - in charge of office safe keys, cash, original company documents & cheque books stored in the safe.
  • Responsible for all in-house cash transactions including payments & reconciliation of all cash kept in the safe.
Accounts Assistant Duties
  • Prepare invoices to clients by the 5th of every month and ensure timely delivery to clients.
  • Obtain from payroll and reconcile the monthly NSSF and PAYE,NHIF schedules by the 4th of every month.
  • Accurately post customer payments in the financial accounting software i.e. payments from clients, advance recoveries and bounced salaries.
  • Reconcile WHT versus received payments and follow with clients to obtain withholding tax certificates.
  • Assist with reconciliation of customer statements and balances.
  • Assist with preparing working papers for audits.
  • Assist with daily updates of the DCP.
  • Assist with inquiries in the absence of the financial accountant.
  • Will perform other duties assigned by the management team

Skills Required
  • Personal integrity is a MUST as this role involves handling cash and confidential company information.
  • High levels of commitment, energy and flexibility.
  • Knowledge of Pastel is a MUST
  • Time management is key to this role as there are so many tasks to juggle and deadlines to meet.
  • Individual has to be detail oriented as there are several spread sheets used in compiling and manipulation of data.
  • Strong Oral and written communication skills
  • Strong negotiation skills
  • Quick decision making
  • Works well independently without waiting for direction.

Education and Experience

Required: Bachelor’s Degree in Accounting or Finance or related field

Technology Skills
  • Proficient in QuickBooks or related accounting software package, plus experience in using Microsoft windows and office applications, including Word excel and power point.


Please send your CV to recruitmentKE@nftconsult.com by 15th May 2014

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