Administration Manager
Location: Nairobi
Industry: BPO
Duration: Urgent
We are
specifically looking for a qualified male candidate who can fill the position
immediately.
Key Tasks and Responsibilities
- Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
- Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
- Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
- Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
- Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
- Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
- Provides historical reference by developing and utilizing filing and retrieval systems.
- Improves program and service quality by devising new applications; updating procedures; evaluating system results with users
- Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
- Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
- Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
- Contributes to team effort by accomplishing related results as needed.
- Managing the Company’s filing systems, monitoring adherence to the set policies and guidelines on filing, archiving and storage of records.
Skills and Qualifications
- University Degree in any Social Science or equivalent qualification
- A minimum of 5 years experience in Administration, 3 years of which must be at a senior position
- Have a demonstrable track record in leading teams to achieve superior performance
- Have ability to engender strong working relationships with colleagues and stakeholders
- Meticulous and with an eye for detail; able to work under pressure and good at multitasking
- Must have intrinsic attitudes such as strong interpersonal skills, confidence, pleasant and well groomed
- Must have the ability to maintain direct reports’ work schedules including assignments, job rotations, training and leaves.
To apply,
send your CV and cover letter to vacancies@flexi-personnel.com
before 20th February 2014.
Clearly
indicate the position applied for and minimum salary expectation on the subject
line.