Vacancy
Notice No:
IOMKE/VN/21/2013
Position
Title: Public Information Assistant
Position
Grade: G4
(UN Salary Scale for GS)
Contract
Duration:
3 - 6 Months
Seniority
band: IV
Job
family:
Support
Organizational
unit: Public
Information Unit
Position
Rated: Yes
Subject
to rotation: No
Reporting
directly to:
Public Information Assistant I
Overall
supervision by: Regional
Director
Organizational
Context and Scope
Established
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
nongovernmental partners.
IOM
is dedicated to promoting humane and orderly migration for the benefit of
all.
It
does so by providing services and advice to governments and migrants.
Responsibilities
and Accountabilities
Under
the overall guidance of the Regional Director in the Regional Office for the
East and Horn of Africa and the direct supervision of the Public Information
Assistant I, the incumbent will assist in coordinating the activities of the
Public Information Unit including but not limited to:
- Updating the
Kenya website content in coordination with the various departments.
- Preparing information
sheets for the MRF and the departments.
- Draft Press
Briefing Notes.
- Provide coverage
to IOM events and documentation through photography.
- Assist in the
development of well-designed promotion materials such as banners, posters,
brochures.
- Provide assistance
in organizing for workshops and meetings.
- Tracks IOM
profile in public forums and in the media.
- Assist all
departments in MRF Nairobi with the Public Information duties when
requested by the Head of the unit.
- Review and
update donor relations, resource mobilization, and public information
tools currently in use in PSU.
- Maintain donor
distribution lists and coordinate distribution of resource mobilization
documents including but not limited to appear documents, project info
sheets, and humanitarian updates.
- Maintain
contacts database.
- Provide general
administrative and logistical support to the unit.
- Performs such
other duties as may be assigned from time to time.
Competencies
The
incumbent is expected to demonstrate the following technical and behavioural
competencies
Behavioural
Accountability
- Accepts and
gives constructive criticism;
- Follows all
relevant procedures, processes, and policies;
- Meets deadline,
cost, and quality requirements for outputs;
- Monitors own
work to correct errors;
- Takes
responsibility for meeting commitments and for any shortcomings.
Client
Orientation
- Identifies the
immediate and peripheral clients of own work;
- Establishes and
maintains effective working relationships with clients;
- Identifies and
monitors changes in the needs of clients, including donors, governments,
and project beneficiaries.
Continuous
Learning
- Contributes to
colleagues' learning;
- Demonstrates
interest in improving relevant skills;
- Demonstrates
interest in acquiring skills relevant to other functional areas;
- Keeps abreast of
developments in own professional area.
Communication
- Actively shares
relevant information;
- Clearly
communicates, and listens to feedback on, changing priorities and
procedure;
- Writes clearly
and effectively, adapting wording and style to the intended
audience;
- Listens
effectively and communicates clearly, adapting delivery to the audience.
Creativity
and Initiative
- Proactively
develops new ways to resolve problems.
Leadership
and Negotiation
- Convinces others
to share resources; Presents goals as shared interests.
Performance
Management
- Provides
constructive feedback to colleagues;
- Provides fair,
accurate, timely, and constructive staff evaluations;
- Uses staff
evaluations appropriately in recruitment and other relevant HR procedures.
Planning
and Organizing
- Sets clear and
achievable goals consistent with agreed priorities for self and
others;
- Identifies
priority activities and assignments for self and others;
- Organizes and
documents work to allow for planned and unplanned handovers;
- Identifies risks
and makes contingency plans.
Professionalism
- Correctly and
effectively applies knowledge of traditional and social media;
- Interfaces
across units and departments within IOM to extract relevant
information;
- Masters subject
matter related to responsibilities;
- Identifies
issues, opportunities, and risks central to responsibilities;
- Incorporates
gender-related needs, perspectives, and concerns, and promotes equal
gender participation;
- Persistent,
calm, and polite in the face of challenges and stress;
- Treats all
colleagues with respect and dignity
- Works
effectively with people from different cultures by adapting to relevant
cultural contexts;
- Knowledgeable
about and promotes IOM core mandate and migration solutions.
Teamwork
- Actively
contributes to an effective, collegial, and agreeable team
environment;
- Contributes to,
and follows team objectives;
- Gives credit
where credit is due;
- Seeks input and
feedback from others;
- Delegates tasks
and responsibilities as appropriate;
- Actively
supports and implements final group decisions;
- Takes joint
responsibility for team's work.
Technological
Awareness
- Learns about
developments in available technology;
- Proactively
identifies and advocates for cost-efficient technology solutions;
- Understands
applicability and limitation of technology and seeks to apply it to
appropriate work.
Technical
- Familiarity with
different communications approaches, tools and methodologies including
desktop publishing
- Ability to plan
and create communications that is responsive to the needs of the
organization
- Excellent oral
and written communications skills.
- Effective
communicator, successful negotiator, active learner, team player, and
cross cultural facilitator.
- Excellent skills
in still photography
- Experience in
communications and web development would be added advantages
Education
and Experience
- High school
diploma or equivalent. Diploma in Journalism, Communications or
International Relations would be a distinct advantage.
- Four years
working experience in a similar capacity preferably with NGO, UN, or
International Organizations
- Working
knowledge in editing, catalogue and taking quality photographs;
- Basic knowledge
of image copyright agreements and ethics
- Experience in
updating content management systems (CMS) a distinct advantage.
Languages
Required
- Fluent English
is required
Advantageous
- Knowledge in
French will be an advantage.
Mode
of Application:
Submit
applications’ cover letter and updated CVs, including daytime telephone.
Send
to:
Human
Resources Department,
International
Organization for Migration (IOM),
P.O.
Box 55040 – 00200,
Nairobi,
Kenya
or
send via e-mail to hrnairobi@iom.int
Closing
Date: 10
July 2013
Only
shortlisted applicants will be contacted
