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Logistics Assistant Job in Nairobi Kenya

Position: Logistics Assistant

Location: Kenya (Nairobi) with some travel to Somalia
 
1. NSP Background
 
The NGO Safety Program (NSP) for Somalia / Somaliland is a program created by NGOs, which aims at supporting International and National NGOs to operate safely and securely in Somalia / Somaliland.
 

NSP, initially called the NGO Security Preparedness and Support (NGO SPAS), was established in 2004 by NGOs operating in Somalia / Somaliland. NSP is administratively and legally hosted by the Danish Refugee Council (DRC) to provide it with a legal and administrative framework, through which to fulfill its functions more efficiently, effectively and accountably.

NSP provides support to NGOs through 4 types of activities: Information and Analysis (Reports, briefs…), Training (Personal security, capacity building of NGOs), Response (incident management support…), SPU facilitation for Puntland and Somaliland.

NSP is currently funded by ECHO, DFID, SIDA, CHF, SDC. All NSP services are free of charge for NGOs.

2. Purpose of position
 
This position of high dependability will function as the Logistics assistant. 

The Key responsibilities of this position will be to carry out all purchase, ensure purchasing process are compliant, organize travel booking, ensure take care of any other logistical issues

NSP will represent around 90% of the workload, while 10% will be for the NGO consortium.

3. Hierarchy
  • Reports to the Senior Administrative and Finance Officer
4. Keys responsibilities:
 
Procurement
  • In link with the Senior Administrative and Finance officer, organize the procurement (quotations, tender) of all the goods and services both for Kenya and Somalia
  • Ensure the purchasing process is respected , and ensure proper document is supporting all the purchases
  • Ensure goods and services procured are at a good value for NSP
  • Supervision of office supplies
Travelling
  • Organize flight bookings for all staff and goods , and ensure all staff and goods have proper documentation before travelling
  • Ensure good working relations with main flights partner (EC, ECHO, UNHAS, private companies)
  • Track all NSP travel logistics issues related to visas, flight bookings
Vehicle supervision
  • Monitoring of vehicle related documentation (insurance)
  • In link with the driver, ensure cars are properly serviced,
  • In link with the driver, ensure fuel consumption is recorded and as per standards
Office maintenance
  • Ensure offices premises are in good shape and properly maintained (plumber, electricity, minor works)
  • Ensure Security services are properly delivered
Asset Follow-up
  • Maintain and update the inventory list as per DRC/ NSP requirements and submit monthly reports.
  • Ensure all assets are tagged and keep record of movement of assets.
IT
  • Ensure all IT equipment are functional and properly serviced
Reporting:
  • Prepare monthly inventory
  • Participate in staff meetings
5. General
 
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework
(http://www.drc.dk/HAF.4265.0.html)
 
6. Posting details:
  • Diploma in Business Administration
  • This position is Nairobi-based with travel (15 %) to Somalia. Somalia is a hazardous environment the selected candidate must adhere to all security precautions and contribute to the security of the team. He must be able to exercise a large degree of common sense and personal discipline.
  • The position requires the holder to be able to undertake tasking at short notice with due regard to the security environment
  • The position requires the holder to be able to work effectively and efficiently unsupervised. The selected candidate must be able to plan and manage their own time effectively. The holder must exercise a strong work ethic and take responsibility for his/her own actions.
  • This position requires a high degree of flexibility with respect to working hours
Qualification:
  • Diploma in Business Administration.
Computer skills:
  • Knowledge of Word, Excel, PowerPoint, Internet
Experience:
  • 2 years of experience in Office Administration positions
Application: 

Please send your applications to info@somaliangoconsortium.org
 

Subject: Logistics Assistant

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