About
the organization
The World Agroforestry Centre is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods.
The
Centre’s headquarters are located in Nairobi, Kenya, and research is conducted
in 23 countries in Africa, Asia and Latin America.
We
are supported by the Consultative Group on International Agricultural Research
(CGIAR) and receive funding from over 50 different donors.
Human Resources Officer - Compensation and Benefits
Location: Nairobi
Type: Full time
Job opening ID: 22
Number of positions : 1
Deadline: 21 Jun-2013
Job Category: Nationally Recruited Staff
Department: Human Resources
Designation: Human Resources Officer - Compensation and Benefits
Country : Kenya
Duty station : Nairobi
Job Summary:
Provide support in the delivery of HR Management information system, compensation and benefits, to the ICRAF staff and Hosted Institutions as per HR strategy and policies.
Roles and responsibilities
Key Responsibilities
Compensation and Benefits
- Prepare survey schedules,
list of comparators, call and arrange appointments
- Prepare payroll
for NRS and temporary staff based in Kenya
- Coordinate NRS
Global Pension related issues
- Give feedback on
newly introduced best practice etc.
- Prepare staff
files and records for consideration for yearly promotion, performance
management and salary review processes
- Update the HR
files with the approved salary scales
- Providing
information for exiting staff in the clearance process of employees
- Coordinate the
AIARC and GENERALI procedures and Group Life insurance cover
- Management of
staff leave
- Coordinate
Kimisitu staff loan application forms
HR
Information Systems
- Generate staff
leave and staff list reports and follow up with respective regions on any
missing information
- Forward approved
communication to the regional offices.
- Generate other
staff data information reports as requested
- Generate staff
turnover statistics
- Staff records
Management, update and maintain both electronic and physical files,
ensuring that the files are well labelled and all leaver’s files are
archived.
- File all HR
related documents
HR
Indicators
- Coordinate and
monitor HR indicator log and follow up as appropriate
Corporate
Social Responsibility (CSR)
- Assist on
activities under Corporate Social Responsibility (CSR
HR
Projects
- Participate in
the various HR projects as assigned.
Skill
set
Qualifications and experience
Qualifications and experience
- Relevant degree
- 5 years’ work
experience in a busy office providing administrative support to more than
one person at a time.
- Knowledge of an
organizations’ HRM systems and policies
- Ability to
demonstrate strong administrative skills
- Ability to
demonstrate strong written and oral skills
- IT competent
particularly in MS office and fast keyboard skills
- A professional
and flexible approach to work, with the ability to prioritize.
- Experience in
delivering strong customer service
- Attention to
detail
- Adherence to
high quality of work
Personal
Attributes
- Good written and
oral communication skills
- Good listening
skills
- Good
interpersonal skills
- Ability to take
initiative and think outside the box
Work
experience:
5 years
Human Resources Officer - Recruitment
Location: Nairobi
Type: Full time
Job opening ID: 23
Number of positions : 1
Deadline : 21 Jun-2013
Job Category: Nationally Recruited Staff
Department: Human Resources
Designation: Human Resources Officer - Recruitment
Country : Kenya
Duty station : Nairobi
Job Summary:
To provide an employee-oriented and recruitment quality service as well as the implementation of staff insurances
Roles and responsibilities
Key Responsibilities
The HR Officer will provide assistance to the HR Specialist in the following areas:
Sourcing and Selection Logistics
- Placement of
Adverts as required
- Preparation of
interview documents
- Arranging
candidates’ travel and provide travel dates to travel office if necessary
- Coordinate all
recruitment logistics
- Book interview
rooms
- Update the
recruitment log and schedule
Preparation
of Appointment letters/contracts
- Prepare staff
contracts in line with the respective staff category and respective
benefits
- Processing of
badges for all new staff members
- Open personnel
files for all new recruits
On
boarding of new staff
- Coordinate
logistics for orientation program for the Centre
- Send probation
forms to respective supervisors and follow –up for completion of forms
Staff
under Probation
- Coordinate and
monitor staff probation process ensuring that staff are evaluated in a
timely manner and follow up done accordingly
Employee
Separation
- Process timely
separation notices and clearance memo’s
- Ensure that face
to face or online exit interviews are done, recorded and shared with the
Head of HR and relevant line manager
- Tabulate final
dues
Job
grading
- Using the job
evaluation tool, grade job descriptions.
Staff
Insurances
- Maintain and
update lists of all staff insurances ensuring that new members are
registered and leaver’s information is communicated to the provider in a
timely manner ensuring accurate information at all times ( updated staff
list with current salaries for Group life/personal Accident and staff
dependants for medical).
- Coordinate
timely renewal of all staff insurances ( Group life/ Personal Accident and
medical insurances
HR
Projects
- Participate in
the various HR projects as assigned.
Skill
set
Qualifications and experience
- 1st degree in
business management, HRM or business administration. A diploma in HRM is
of added advantage.
- At least 5
years’ experience in HR work and 3 of these being in recruitment.
- Excellent
communication and 'people' skills
- Good sales and
negotiation skills
- A confident and
positive attitude
- The ability to
work under pressure and meet targets
- A professional
manner
- Good
organisational and administrative skills
- The ability to
work well in a team.
Work
experience
: 5 years
Human Resources Specialist - Recruitment and Insurance
Location: Nairobi
Type: Full time
Job
Opening ID:
25
Number of positions: 1
Deadline: 21 Jun-2013
Number of positions: 1
Deadline: 21 Jun-2013
Job Category: Nationally Recruited Staff
Department: Human Resources
Designation : Human Resources Specialist - Recruitment and Insurance
Country: Kenya
Duty station: Nairobi
Job Summary :
In
line with HR best practices and ICRAF HR policies, manage recruitment, contract
tracking and management, and staff insurance processes.
Roles and responsibilities
Key Responsibilities
Recruitment, selection and Orientation
- Contribute to
the development, principles and regular review of ICRAF’s recruitment
strategy
- Participate in
the development of recruitment guidelines and procedures, and take the
lead in improving process documentation, effectiveness of sourcing
strategy, ensure availability of data measuring the activity, and on-going
improvement of interviewers’ recruitment skills.
- Train managers
in interviewing skills and the recruitment process.
- Prepare
guidelines on interviewing proceedings and continuously source
improvements to the same.
- Ensure equity
and fairness in the interview process.
- In-charge of the
post selection processes
- Ensure timely
processing of appointment letters and contracts
- Review and
update induction manual and develop regular induction and orientation
programs for all categories of staff at the Centre
- Facilitate
orientation sessions and arranging training for employees on-the-job.
- Provide support
to the hosted institutions
- Update and
maintain all Personnel Files and HR archive
Staff
Insurances
- Participate is
in the review and sourcing of local medical scheme
- Coordinate
various staff insurance policies ensuring equity across the centre.
- Administer and
liaise with the local medical providers ensuring that new members are
registered into the medical scheme and leaver’s information is
communicated to the provider in a timely manner.
- Administer and
Coordinate Group life/ Personal Accident insurances, ensuring timely
renewal and accurate information at all times ( updated staff list with
current salaries), communicated to the providers
- For all
insurances, ensure that invoices are received in a timely manner,
reviewed, and forwarded to the Head of HR for approval.
- Manage the
insurance and medical processes with the AIARC and GENERALI procedures by
ensuring all relevant AIARC related forms for IRS are submitted within the
deadline to AIARC.
Contract
Management
- Design and
implement guidelines on contract tracking and management. This includes
all types of contracts at ICRAF.
- Provide a
monthly report on contracts renewals, pending contracts.
- Timely contract
processing
HR
Projects
- Participate in
the various HR projects as required.
Skill
set
Qualifications and experience
- Master’s degree
in the relevant field with Minimum of 7 years relevant experience 5 years
being in recruitment
- Knowledge of
recruitment techniques and processes
- Analytical,
problem-solving skills and capacity building skills
- Proficiency in
ICT
- Demonstrable
oral and written communication skills
- Tactful,
discrete and confidential, persuasive, sound and timely judgement
- Excellent
communication and interpersonal skills
Work
experience:
- 7 years with 5
being in recruitment
Human Resources Officer - Contract Management
Location: Nairobi
Type: Full time
Job opening ID : 24
Number of positions: 1
Deadline : 21 Jun-2013
Job Category: Nationally Recruited Staff
Department : Human Resources
Designation : Human Resources Officer - Contract Management
Country : Kenya
Duty station: Nairobi
Job Summary :
To coordinate the contracts portfolio as per ICRAF HR policies and procedures.
Roles and responsibilities
Key Responsibilities
Contract tracking
- Implement
processes for contract tracking, ensuring that all types of staff
contracts are implemented, recorded and monitored as per policy.
- Contribute to
the designing and review of contract renewal forms and process
- Identify areas
under contract tracking which require to be reviewed in the policy
- Share a list of
contracts due to expire with supervisors in a timely manner as per policy
- Follow up on the
contract renewal triggers by sending forms to respective
supervisors/regions
- Provide timely
contract renewal forms duly completed by respective supervisors ensuring
budget confirmation.
Contract
Management:
- Process all
contract renewal letters and respective badges
- Keep a track of
all JD’s ensure that they are dully signed, issued to holders and filed in
personal files
- Maintain a JD
manual
- Process other
staff letters in relation to their contracts ( JMC letters, Job
reclassification, promotion, relocation, merit bonus, etc)
- Update personal
files for staff with respective letters
- Process
consultancy and temporary contracts, badges and maintain consultancy and
temporary list respectively
- Design ,
maintain and update contract renewal log
- Ensure that all
processed contracts are scanned and hard copies filed in staff respective
files. Share copies with payroll staff.
- Maintain HQ/
Hosted institution staff list and share on a monthly basis with HR
officer- Comps & benefits.
- Process casual
work order requests and keep a log for casuals
HR
Projects
- Participate in
the various HR projects as required.
Skill
set
Qualifications and experience
- Relevant degree
- Knowledge of
organizational’ HRM systems and policies
- Ability to
demonstrate strong administrative skills
- Ability to
demonstrate strong written and oral skills
- IT competent
particularly in MS office and fast keyboard skills
- A professional
and flexible approach to work, with the ability to prioritize.
- Experience in
delivering strong customer service
- Attention to
detail
- Adherence to
high quality of work
- 5 years’ work
experience in a busy office providing administrative support to more than
one person at a time.
Personal
Attributes
- Good written and
oral communication skills
- Good listening
skills
- Good
interpersonal skills
- Ability to take
initiative and think outside the box
- Work experience:
5 years