Senior Human Resources Assistant
Grade : Fixed Term (G6)
Duty Station : WFP’s Regional Bureau for East & Central Africa, based in Nairobi
Salary : As per UN Salary Scale
The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of Senior Human Resources Assistant in support of the Regional Bureau for East & Central Africa (OMN), based in Nairobi, Kenya.
Duties and Responsibilities:
Under the direct supervision of the Regional HR Officer, the Senior Human Resources Assistant will be responsible for the following tasks:
- Guide, train and
supervise other support staff in the area of responsibility; arrange for
and/or attend meetings on day-today basis on human resources matters;
participate in discussions of new or revised procedures and practices,
interpret and assess the impact of changes, and make recommendations for
follow up action;
- Review candidate
applications for advertised vacancies;
- Issue contracts
and/process all types of human resources transactions;
- Assist in
briefing/debriefing staff members on issues relating to human resources
matters;
- Assist the Human
Resources Officer in reviewing the contractual status of staff in order to
ensure contracts are prepared on timely basis and reviewed before the
deadline;
- Oversee the data
input into human resources related databases by HR assistants and provide
guidance on data input and validation;
- Assist and/or
provide support in recruitment of national/local staff in the National
Officer and General Services categories;
- Assist with
recruitment administration, including employment applications,
shortlisting and a CV database in line with the recruitment needs;
- Maintain data
integrity in databases, and initiate corrective actions when necessary;
- Draft or prepare
correspondence to respond to enquiries on relevant human resources
matters; review correspondence drafted by HR assistants prior to clearance
by the Human Resources Officer as appropriate;
- Evaluate,
develop, and recommend procedures. Participate in discussions on
new/revised procedures and practices; interpret and assess the impact of
changes and make recommendations on follow up actions;
- Compile and
maintain payroll data, reconcile errors and update payroll information by
collecting, calculating, and entering relevant data including overtime;
- Prepare
induction briefings for new staff and re-assigned international staff;
- Perform other
related duties as required.
Expected
Results:
- Well organized,
reports and/or records, put together independently with only general
guidance.
- Well organized
work with accurate information and databases; efficiently supervised team
of support staff or work unit.
Critical
Success Factors:
- Sound judgment;
ability to extract, interpret, analyze and format data and to resolve
operational problems.
- Ability to work
with minimum of supervision; to supervise and train support staff; and to
work effectively with people of different national and cultural
backgrounds.
- Ability to work
with accuracy under time constraints and pressure; to deal patiently and
tactfully with staff members and others and to have a high sense of
confidentiality, initiative and good judgment.
Qualifications
and Experience
- Education: Secondary
school education supplemented by a Diploma in Human Resources, Business
Studies or related field, Knowledge of modern office procedures and
communications skills.
- Experience: At least five
years of progressively responsible work experience including at least
three years in a human resources or another related field and at least one
year at the G5 level or equivalent.
- Knowledge: Experience in
utilizing computers, including word processing, spreadsheets, and other
WFP standard software packages and computerized payroll systems.
Specialized knowledge of WFP rules and regulations and policies and
practices in the specific area of work. Knowledge of WFP manuals in the
area of human resources administration. General knowledge of UN system
policies, rules, regulations and procedures governing human resources
administration.
- Language: Fluency in both
oral and written communication in English essential.
Other
desirable skills:
- Knowledge of WFP
manuals in the area of human resources administration.
- Working
knowledge (level C) and/or limited knowledge (level B) of other WFP
official languages depending on area of work. Formal training in
administration or human resources.
Interested
individuals meeting the above qualifications are required to submit their
applications together with detailed curriculum vitae, copies of education
certificates, names and telephone numbers or email addresses of three work
referees by e-mail to: wfp.omnhr@wfp.org quoting the VA no. and the title of
the position in the subject line.
Applicants should also complete and submit a Personal History form (P.11) available on the following link http://www.unon.org/docs/P11.doc.
Closing date: 04 June 2013.
Applications must be received by the deadline. Late applications will not be considered.
Only short-listed candidates meeting all essential qualifications will be contacted.
NB: WFP does not charge fees from applicants at any stage during the recruitment process.