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Regional Monitoring and Evaluation Officer Job in Nairobi, Kenya

Vacancy Number: IOMKE/VN/16/2013
Position title: Regional Monitoring and Evaluation Officer
Position grade: Grade NO-B/01 (UN Salary Scale)
Duty station: Nairobi, Kenya
Seniority band: III

Organizational unit: Emergency and Post-Crisis

Position number: 1

Subject to rotation: No

Reporting directly to: Senior Regional Emergency and Post Crisis Specialist
Overall supervision by: Regional Director
Managerial responsibility: N/A
Directly reporting staff: N/A
Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Responsibilities and Accountabilities
Under the overall guidance of the Regional Director of Regional Office (RO) Nairobi and the direct supervision of the Senior Regional EPC Specialist, the incumbent will oversee the monitoring and evaluation aspects of IOM programmes and projects in East Africa and assist in their relevant and effective implementation, in particular in line with the expectations of IOM's donors on Monitoring and Evaluation (M&E) requirements.
In particular he/she will:
1. Develop the overall framework for Regional Project Monitoring and Evaluation. Support IOM project managers and mission M&E officers with both quantitative and qualitative monitoring aspects to provide relevant information for ongoing evaluation of programme/project activities, effects and impacts and for complying with regular reporting requirements.
2. Assist the Regional Director, Chiefs of Missions and where applicable M&E officers, with the facilitation and development of country strategic frameworks in line with the IOM Africa Framework and Country Specific project’s needs;
3. In partnership and coordination with the Regional Specialists, Project Endorsement Team and Country Missions assist with the development of projects by meeting the mandatory requirements as set out by both IOM and donors including but not limited to the development of projects Log Frames, Results-chains and Key Performance Indicators in support of project endorsement;
4. In close coordination with the Regional Specialists, develop a clear list of indicators for each IOM sector of work and detail on how the COs to implement, monitor progress towards the pre-determined targets and report to the RO against these indicators.
5. Review project proposals received or developed by the RO and the donor reports from an M&E perspective and provided inputs as needed to the assigned RO reviewer.
6. Conduct mid-term and annual assessments of regional M&E frameworks according to the Output Matrix and associated output weighting system;
7. Support in the tracking of regional reporting deadlines as it relates to developed, on-going and pending endorsements in coordination with relevant key stakeholders.
8. Guide and ensure the regular receiving from missions and sharing of the outputs of M&E findings with relevant stakeholders and that monitoring data are discussed in the appropriate forum in a timely fashion, also in terms of implications for future action. If necessary, create such discussion forums to
fill any gaps.
9. Produce regular regional monitoring reports to be shared with relevant stakeholders such as donors and coordinate with the Project Managers and Public Information Unit (PI) with regards to utilization of the outputs of M&E findings in PI materials.
10. Design the format for performance reports; review monitoring reports, support project managers and M&E officers in analyzing them for outcome and impact evaluation and identify the causes of potential bottlenecks in project implementation and necessary corrective actions.
11. Assist in selection, contracting, guidance and supervising organizations/firms that are sub-contracted to implement special surveys and studies required for monitoring and evaluating Programmes/projects’ outcomes and impacts. Ensure that all service providers' contracts include specifications for the regular internal monitoring and reporting systems and adequate contractual obligations.
12. Provide structured training sessions and on the job training and mentoring to project staff in the country missions in order to enable them to monitor and evaluate projects locally in compliance with regional M&E framework and donor requirements.
13. Participate in missions commissioned by external partners and donors and facilitate access to M&E data to relevant stakeholders. As needed undertake visits to the field in coordination with project managers to support implementation of M&E and to identify where adaptations/corrections might be needed.
14. Help the programme/project managers to revise the programmes/projects log frame matrix on a continuous basis, particularly in the areas of the objective hierarchy, indicators and monitoring mechanisms.
15. Perform such other duties as may be assigned.
The incumbent is expected to demonstrate the following technical and behavioural competencies.
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks
Continuous Learning
  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area
  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems
Leadership and Negotiation
  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with commitments
Performance Management
  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans
  • Adjusts priorities and plans to achieve goals
  • Allocates appropriate times and resources for own work and that of team members
  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration solutions
  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's work
Technological Awareness
  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resource Mobilization
  • Establishes realistic resource requirements to meet IOM needs
  • Effectively applies knowledge of monitoring and evaluation within the organizational context.
  • Correctly frames monitoring and evaluation within their regional, global and political context.
Education and Experience
1. Relevant University Degree
2. Minimum of five years of experience in the field of monitoring and evaluation/research. Proven capacity to develop, implement and coordinate M&E and research programmes. Strong analytical skills and demonstrated managerial and organizational ability are required.
3. Proven experience in:
  • The logical framework approach and other strategic planning approaches M&E methods and approaches (including quantitative, qualitative and participatory)
  • Planning and implementation of M&E systems
  • Training in M&E development and implementation
  • Facilitating learning-orientated analysis sessions of M&E data with multiple stakeholders
  • Information analysis and report writing
4. Proven ability to work in a team and with counterparts at different levels.
5. Knowledge of MS office is a must and advanced programming skills an advantage.
6. Excellent inter-personal and communication skills
7. Ability to work in a multicultural environment
8. Demonstrated ability to meet deadlines and to write clearly and accurately
9. Knowledge and understanding of migration issues in the region an advantage
  • English
  • Fluent in written and spoken.
  • French
Mode of Application:
Submit cover letter and CV including daytime telephone and e-mail address to:-

Human Resources Department, 
International Organization for Migration (IOM), 
P.O. Box 55040 – 00200, 
Nairobi, Kenya 

or send via e-mail to

Closing Date: 15thMay 2013
Only shortlisted applicants will be contacted

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