Executive Assistant – Clinical Operations
Background
Jacaranda Health is a social venture that aims to set a new standard for maternity care in East Africa. We are combining business and clinical innovations to provide affordable maternity and reproductive health services to low-income urban women.
We strive to be a data-driven company which improves its operational efficiency through informed decision making on the costs and pricing mechanisms in the health care market.
Job Summary
Jacaranda is seeking an Executive Assistant to work in the Clinical Operations department by providing support the Director of Clinical Operations.
The ideal candidate will be involved in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
This person must be exceedingly well organized, flexible and enjoy administrative challenges of supporting a growing office.
Responsibilities
- Perform a wide
variety of executive administration duties as required by the daily
operations of the Director of Clinical Operations’ office
- Perform
technical, specialized, complex and difficult office administration work
requiring the use of independent judgment
- Receive and
screen communications to the Director of Clinical Operations including
telephone calls and visitors
- Make travel
arrangements for the Director of Clinical Operations
- Maintain
appointment calendar, arrange meetings and conferences for the Director of
Clinical Operations
- Attend
management and other meetings as directed to take minutes
- Establish,
develop, maintain, and update filing system for the Director of Clinical
Operations
- Type and design
general correspondence, memos, charts, tables, graphs, etc.
- Proofread copy
for spelling, grammar and layout, making appropriate changes.
Responsible for accuracy and clarity of final product
- Liaise with
internal staff at all levels
- Review and
summarize miscellaneous reports and documents
- Maintain and protect
the confidentiality of all Clinical Related Documents and client
information
- Other duties as
may be assigned.
Requirements
- College
Graduate, Bachelor’s degree strongly preferred
- 3+ years
experience providing executive level administration.
- Candidate should
have proficient computer skills with in-depth knowledge of Google Apps
(Specifically e mail and calendar management), MS Office Suite (Word,
Excel and PowerPoint), organizational and planning skills, problem solving
and analysis, excellent judgment and decision making ability, initiative,
confidentiality, attention to detail, flexible and adaptable to change,
team player, time management skills, basic budgeting theories and
principals and record keeping ability.
To
Apply;
Interested candidates may apply by:
- Completing the
online form available by clicking here: Executive Assistant - Clinical
Operations Application Form - May 2013 or by pasting this link into your
web browser: http://goo.gl/0U9JG
- After completing
the application form, please send your current CV to
jobs@jacarandahealth.org.
Only
applicants that have completed the online form as well as submitted their CVs
by May 31, 2013 will be considered.
Unfortunately, due to the volume of applications received, we will be unable to confirm all submissions.
Unfortunately, due to the volume of applications received, we will be unable to confirm all submissions.