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Receptionist / Secretary Job in Nairobi Kenya

Receptionist / Secretary

Job Responsibilities:

Ensure the office is clean and tidy at all times;

Act as a first contact and receive, assist and direct organizational visitors/members to the respective officers;

Screen emails/telephone calls, enquiries and requests and provide answers or forward them to right officers for action.

Receive, record and forward mails as directed by the management;

Monitor visitor access and maintain security awareness;

Receive loan application forms, assign them loan numbers register them in the loan register and forward them for action.

Scrutinize and register new members’ enrolments forms.

Offering administrative support to other departments.

Filing and maintaining the filing system of the board minutes, staff minutes and the general correspondences.

Drafting effective correspondence as and when required;

Ensuring that outgoing mails and allotments are registered and dispatched in time

Assist in any other duties that may be assigned.


  • Minimum ‘O’ level – C+ (plus) or Division II
  • Diploma from recognized institution in Front Office or Office Practice and Procedures or Secretarial.
  • Good knowledge of computer; knowledge of MS Office is added advantage.
  • Experience in similar position is desired.

How to apply:

Send your application letter and other testimonials clearly marked “Receptionist/Secretary’’ to:

The DNA/1482,
P.O. Box 49010 - 00100, 

Application to be received not later than 15th April 2013.

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