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Personal Assistant to the Chief Executive Career in Kenya

We are a Civil Works Engineering and Construction firm. 

We are seeking to recruit an energetic, efficient and competent Personal Assistant to the Chief Executive.
Summary: Work with the team and manage the office, and also provide administrative and clerical support.

Essential Duties and Responsibilities
  • Provide clerical, secretarial and administrative support to staff
  • Reception and Telephone operations
  • Customer Care
  • Handle incoming and outgoing mail and packages
  • Maintain and organize files, documents,- (paper, electronic )and database systems
  • Ordering office supplies and monitoring usage
  • Organizing meetings
  • Maintain diary and calendar of events for CEO and office staff as required
  • Prepare correspondence and other documents as required.
  • Manage the office and handle all enquiries

The successful candidate will: 
  • have a Diploma in Business and Office management or Secretarial Studies, a degree will be an added advantage; 
  • at least 2 years experience; 
  • have excellent communications skills both written and oral; 
  • proficient knowledge in computer and typing skills able to operate spreadsheets and word applications; 
  • good records management; 
  • be motivated and able to work with minimum supervision, be keen and pay attention to detail, exhibit good organizational skills, decision making and problem solving ability;  
  • be a team player and able to work with people from diverse backgrounds;
  • have good working knowledge of business principles and customer service.
Applications to be sent including CV with day contact and referees, stating current salary and expected salary, to be sent on or before 28th February 2013 to: 

Only shortlisted candidates will be contacted.

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