NDI Somalia Program
Title: Senior Program Assistant
NDI is seeking a senior program assistant who will support a senior program manager, program officer, and director in the day-to-day activities of planning, designing and implementing programs related to the constitutional program by performing the duties listed below.
Essential Duties and ResponsibilitiesTitle: Senior Program Assistant
NDI is seeking a senior program assistant who will support a senior program manager, program officer, and director in the day-to-day activities of planning, designing and implementing programs related to the constitutional program by performing the duties listed below.
Supports program implementation for the NDI Executive Program by
carrying out the following functions:
- Provides
administrative and logistical support to the program staff but serves as
primary support to the Senior Program Manager and Program Director;
- Takes
the lead in organizing local and regional program conferences, workshops
and meetings;
- Assist
as needed in identifying local and regional consultants for projects;
- Assists
with developing program and activity budget and monitoring
- Provides
input on quarterly reports and program proposals;
- Assists
with activity and program expenditure reconciliations
- Helps
to prepare activity reports, meeting minutes and submits them in a timely
manner;
- Compiles
briefing materials for staff and consultants in the program;
- Trains
and supervises program interns on basic programmatic and administrative
tasks;
- Carries
out other tasks as requested.
Qualifications
- Undergraduate
degree preferred;
- Minimum
3 - 5 years of experience working with international organizations;
- Experience
with organizing conferences, training, and workshops preferred;
- Work
experience as an interpreter in training or workshops strongly preferred;
- Excellent
communication and analytical skills required;
- Ability
to effectively and appropriately handle stressful working conditions;
- Excellent
writing skills;
- Openness
to work effectively and without bias with all communities in Somalia;
- Proven
capacity to meet program goals while managing administrative
responsibilities;
- Excellent
oral and written communication skills to effectively present information
in a clear and concise manner in English;
- Working
knowledge of PC-based word processing and spreadsheet applications; and
- Ability
to travel and work outside Kenya;
- This
is a National position, all non-Kenya applicants must hold valid work
permits and/or visa documents.
Title: Program Officer
NDI Somalia is seeking a program officer who will lead its civic education programs under the supervision of the Program Manager.
The Program officer will support the development and design of
civic education activities and will also oversee focus group research which
aims to engage and increase the awareness of Somali citizens and civil society
organizations around the provisional constitution.
The program officer will support the program manager and the
regional director in the day-to-day activities of planning, designing and
implementing civic education programs by performing the duties listed below.
Essential Duties and Responsibilities
Essential Duties and Responsibilities
Program Design and Implementation
- Lead
the design of the civic education programs during proposal writing, work-planning,
and strategic development and assist in development and updating of
program work plans and budgets.
- Manage
program components and staff ensuring conformity with NDI policies,
program strategy, budget, work plans, and partner needs.
- Organize
and oversee consulting services, coaching and training services for
partners.
- Assist
in the development or editing of workshop agendas, terms of reference,
briefing materials, and trainer reports for trainings and conferences.
- Respond
to requests as they arise.
- Continue
proactive learning of new techniques to best manage and implement
programs.
Financial Management
- Prepare
budgets for programs and ensure activity and trip budgets are prepared
accurately and within the program budget.
- Track
program expenses to ensure that the program activities remain within
budget.
- Collect
or oversee collection of receipts for program activities; prepare or
oversee preparation of trip reconciliation; and, ensure relevant finance
documentation for program activities is given to the finance officer.
- Prepare
regular financial reports and reconciliations as necessary for your role
and responsibilities under direction of supervising officer / manager
- Ensure
that the Program Manager has signed-off on budget alterations and expenses
when necessary and is apprised when changes are necessary in the program
or activity budget.
Monitoring & Evaluation
- Ensure
the collection of relevant data to evaluate program progress and outcomes.
- Provide
analysis of data to determine the quality and impact of program activities
Communications
- Prepare
monthly reports on program activities including background, descriptions
of activities, evaluation of program performance, and analysis.
- Ensure
regular activity reports are provided by staff and consultants
- Communicate
regularly with Washington based regional and functional staff.
- Regularly
communicate formally and informally with other program staff and
Washington about what is happening in your programmatic area.
- Participate
in staff meetings and present weekly program updates.
- Represent
NDI to Somali organizations and the donor community as delegated by the
Program Manager.
Personnel Management
- The
PO is expected to provide specific terms of reference for, and routine
communication to his or her direct reports describing their roles and
responsibilities to successfully implement the program.
- The
PO must concur with all leave requests for his or her direct reports.
- The
PO is expected to provide regular feedback to his or her direct reports on
performance and will contribute to the annual performance reviews of his
or her direct reports.
Qualifications
- Undergraduate
degree in International Relations or related subject; graduate degree
preferred;
- Minimum
five (5) years of relevant work experience with international
organizations working on civic education programs, organizational
development, political campaigns or equivalent work experience;
- Experience
in program design and management and ability to effectively implement
democracy programs;
- Demonstrated
ability to work in teams, coordinate and create program synergies;
- Experience
working with media and/or technology preferred;
- Excellent
oral and written communication skills to effectively present information
in a clear and persuasive manner;
- Excellent
interpersonal skills;
- Excellent
command of Somali is required;
- Computer
literacy is required;
- Ability
to work independently and meet deadlines;
- Ability
to effectively and appropriately handle stressful working conditions;
- Openness
to work effectively and without bias with all communities in Somalia;
- Proven
capacity to meet program goals while managing program responsibilities;
- Ability
to travel to and work outside Kenya.
Kindly submit your application online to kssadmin@ndi.org no
later than February 8th 2013.
The position is to be filled immediately.
No phone calls please.