Position: Front Office Executive
Department: HR and Administration
Reporting
To: Human
Resources Manager
Industry:Information
Technology
Salary: 18,000 -20,000
Job Objective:
Attend
to customers and visitors with enquiries on the phone and face to
face.
Supply
relevant and accurate information regarding the company to customers and
general public.
Duties and Responsibilities
Duties and Responsibilities
- Proper
handling of switchboard
- To
constantly strive to please all guests that may come into contact with
you.
- Ensure
employees project professionalism and are well trained to provide friendly
and efficient service.
- Ensure
a speedy telephone and message service at all times.
- Maintains
an atmosphere of tranquility at the Front Desk, never giving the
impression that there is a problem.
- Ensure
that corporate, divisional and departmental policies and procedures are
adhered to at all levels.
- Liaise
closely with other Departments and emphasizes on excellent
inter-departmental relations considering other departmental procedures and
policies.
- Entertains
regular and potential clients and maintains excellent guest relations.
- Type
reports, letters memoranda, minutes, forms and correspondence including
those of confidential nature for the Managing Director and maintain files
for the same.
- Answer
all guest correspondence pertaining to complaints/comments within 24 hours
of received.
- Answer
and make telephone calls and arrange appointment for the Managing Director
and remind him of the same.
- Maintain
adequate stocks of office supplies and initiate requisition for approval
by the Accounts office.
- Daily
submission of reports
- Any
other duties assigned.
Competence
- Good
communication skills
- Problem
solver
- Good
computer knowledge and skills
- Very
presentable and neat
- Organized
in handling daily duties
- Confident
when communicating to clients on phone and face to face
- Audible
enough when communicating to people.
Job Specification
- Minimum
diploma in front office and Public relation from a recognized institution.
- Experience
in administrative duties will be an added advantage.
- Minimum
one year experience as a front office person in a corporate company.
- Age
between 26 -30 years
Position: Retail
Sales
Department: Sales and Marketing
Reporting To: Branch Manager
Industry: Information Technology
Salary: 20,000-25,000
Availability: Immediately.
Job Objective:
Department: Sales and Marketing
Reporting To: Branch Manager
Industry: Information Technology
Salary: 20,000-25,000
Availability: Immediately.
Job Objective:
Selling
company products to customers and introducing new products to prospective
buyers and furnish relevant and accurate information regarding the company
products to customers and general public.
Duties and Responsibilities:
Duties and Responsibilities:
- Determine
the needs of the customer and show them the range of products available.
- Introduce
new products to prospective buyers.
- Inform
the branch manager of frequent enquiries for products not available in the
shop.
- Keeping
the shop and displays clean and tidy at all times.
- Ensure
all items in the shop are clearly and correctly labeled.
- Receive
deliveries, unpack and re-shelve stocks.
- Assist
with regular stock checks and periodic stock takes.
- Respond
to general customer enquiries received by phone or in person.
- Ensure
any issues concerning customer care are reported to the Retail Manager.
- Establish
and maintain healthy relationships with current and potential clients.
- Inform
on new products and services as well as opportunities in the market.
- Any
other duties as assigned by the management.
Person Specification
- Excellent
organizational and administrative skills
- Proven
excellent communication skills, written and verbal
- Excellent
computer skills, including word-processing, email, internet, spreadsheets
- Strong
networking and interpersonal skills
- Ability
to prioritize workload
- The
ability to be both a self-starter and to work as part of a team
- Proven
reliability.
Job Specification
- Minimum
diploma in Information technology from a reputable institution
- Experience
in sales and marketing in the same industry will be an added advantage.
- Minimum
one year experience as a retail sales person.
- Age
between 26 -30 years
Position: Dispatch
Clerk
Department: Stores and Logistics
Reporting To: Managing Director
Industry: Printing Industry
Availability: Immediately.
Role Objective:
Department: Stores and Logistics
Reporting To: Managing Director
Industry: Printing Industry
Availability: Immediately.
Role Objective:
Verifies
and maintains records of incoming finished product and outgoing goods in the
warehouse and prepares goods for dispatch.
Duties and Responsibilities
Duties and Responsibilities
- Receiving
the finished goods from production alongside the respective documents.
- Signing
the goods transfer note for incoming goods from production.
- Preparing
a daily dispatch plan as well as the dispatch notes for goods to be
delivered during the day.
- Presenting
the dispatch notes for goods ready for dispatch for invoicing to the
accounts clerk.
- Preparing
the delivery notes for goods that have been invoiced for delivery to the
customers.
- Transferring
the goods ready for delivery from the dispatch store to the loading bay
for loading into the delivery van.
- Monitoring
the delivery van by calling the driver to know the much they have done and
when they will be back to the premises for the next delivery.
- Supervising
the general workers and drivers.
- Receiving
returns from the sales representative or delivery assistants.
- Filling
in the appropriate details regarding the returned goods in a rejected
goods record.
- Presenting
the daily records books for signing to the Managing Director.
- Conducting
periodic stock taking for the goods in the store.
- Packing
the finished products for export into sacks in preparation for dispatch to
the customers out of the country.
- Checking
the car mileage/movement register in the morning to verify the miles
covered and the places the drivers went for delivery the previous day.
- Confirming
that the goods being dispatched for delivery are correct as per the
delivery note and the dispatch note.
- Transferring
finished goods from production to the dispatch store for dispatch.
- Any
other duties assigned by the management.
Person Specification
- Excellent
organizational and administrative skills
- Proven
excellent communication skills, written and verbal
- Excellent
computer skills, including word-processing, email, internet, spreadsheets
- Strong
interpersonal skills
- Ability
to priorities workload
- The
ability to be both a self-starter and to work as part of a team
- Proven
reliability.
Job Specification
- Fresh
graduates with a minimum of diploma in purchasing and supplies
- 3
months internship in purchasing field
ONLY candidates fulfilling the requirements of the positions
should email their detailed CVs, indicating your availability and expected
salary
On
the subject line indicate which position you are applying for.
Via
email to ‘therecruiter@dafinaconsultants.com’ position remains open till
suitable candidate is selected.