AMPATH
is a program under the auspices of Moi Teaching & Referral Hospital and Moi
University in collaboration with Indiana University School of Medicine, all
uniting their resources towards tackling Kenya’s major health problems.
AMPATH
operates in mainly the North Rift, Western and Nyanza Provinces.
AMPATH
Plus is the grant given to AMPATH by the American people through USAID in
support of its activities in HIV care and other related activities.
The
purpose of the grant is to provide support for a 5-year Program jointly carried
out by Moi Teaching and Referral Hospital, Moi University and Indiana
University, which is sub grantee.
AMPATH
is seeking to employ suitable persons for RSPO to further strengthen the
ability of RSPO to handle all administrative and finance activities for AMPATH
in the following sectios:-
Finance Department
Finance Department
AMPATH
is seeking to employ 6 Accountants and 3 accounting Clerks with the following
skills:
- Accounts
Receivables & Collections
- Accounts
Payable and Supplier Relationship management
- Inventory
Control and asset register management
- Banking
Relationships and bank reconciliations
- Audits
and examinations of financial transactions
- Research
proposal pre-award budgeting
- Financial
Reporting
- Accounting
clerking
Job Title: Accountant
5
Positions (3 AMPATH plus and 2 Other grants)
Summary
Apply
principles of accounting to analyze financial information and prepare financial
reports by compiling information, preparing consolidated financial statements,
and developing and maintaining accounting principles, practices and procedures
to ensure accurate and timely financial statements.
Will
also be responsible for the maintenance of its fiscal records, the preparation,
promotion and interpretation of financial reports for management and Principal
Investigators.
This
position addresses tight deadlines and a multitude of accounting activities
including general ledger preparation, financial reporting, year-end audit
preparation and the support of budget and forecast activities.
Primary
Responsibilities
Accounting:
- Perform
accounting functions as assigned including, but not limited to book
keeping, reconciliations and reporting
- Develop,
implement, modify, and document recordkeeping and accounting systems,
making use of current computer technology.
- Develop,
maintain, and analyze budgets, preparing periodic reports that compare
budgeted costs to actual costs.
- Prepare
forms and manuals for accounting and bookkeeping personnel, and direct
their work activities.
- Survey
operations to ascertain accounting needs and to recommend, develop, and
maintain solutions to business and financial problems.
- Appraise,
evaluate, and inventory real property and equipment, recording information
such as the property's description, value, and location.
- Compile
and analyze financial information to prepare entries to accounts, such as
general ledger accounts, and document business transactions.
- Establish,
maintain, and coordinate the implementation of accounting and accounting
control procedures.
- Analyze
and review budgets and expenditures for donations, contracts, and grants.
- Monitor
and review accounting and related system reports for accuracy and
completeness.
- Prepare
and review budget, revenue, expense, payroll entries, invoices, and other
accounting documents.
- Resolve
accounting discrepancies.
- Recommend,
develop and maintain financial data bases, computer software systems and
manual filing systems.
- Supervise
the input and handling of financial data and reports for the company's
automated financial systems.
- Interact
with internal and external auditors in completing audits.
Reporting & Analysis:
- Assists
in preparation of monthly project reports report and accompanying
schedules, worksheets and narratives, including “Budget vs. Actual”
variance reports.
- Assist
in providing follow-up and documentation of significant variances.
- Assist
with completion of the quarterly and annual regulatory filings;
preparation of assigned Quarterly and Annual Statutory Statement
pages/schedules.
Other Responsibilities
Lead
financial reporting & analysis efforts including:
- Coordination
of annual budget process;
- Weekly
& monthly reporting to Principal Investigators;
- Budget
Variance Analysis including monthly reviews with Chief Accountant and
principal Investigators;
- Financial
Statement Analysis;
- Provide
detailed financial and operational analytics in support of monthly
updates;
- Prepare,
examine, and analyze accounting records, financial statements, and other
financial reports to assess accuracy, completeness, and conformance to
reporting and procedural standards;
- Analyze
project operations, trends, costs, revenues, financial commitments, and
obligations, to project future revenues and expenses or to provide
advice;
- Analyze
revenue and expenditure trends and recommend appropriate budget levels,
and ensure expenditure control.
Audits & Examinations:
- Assist
with annual external audit: Complete requested materials; Assist in
preparing assigned schedules for the annual and interim audit.
- Assist
with testing and receive final approval for system reports required for
management, financial reporting and general ledger reconciliations.
- Examine
financial transaction supporting documentations to ensure completeness,
accuracy, timelines and allow ability of costs
- Authenticate
source documents for all financial transactions
Banking/Cash
- Coordinate
and resolve various issues with bank such as cleared check differences,
bank fee anomalies, targeted balance calculations and enhancements to
online services.
- Act
as a Bank liaison delivering RTGS &SWIFT and collect any required bank
documentation
- Managing
the cash transfer process in liaison with appointed CIT service provider
and the Bank
- Banking
of revenue
- Processing,
tracking and reconciling payments through the web based M-pesa platform
- Review
daily transactions via internet Banking portal for all bank accounts
Accounts Receivable
- Charged
with the responsibility of proper donor invoicing within standard polices
reflective of the donor requirements.
- Work
with any and all personnel to assure timely and accurate invoicing occurs
by Interfacing with section heads, project coordinators/ managers and
principal Investigators.
- Manage
employee advances/imprests
- Manage
cash application making sure all cash receipts are applied properly to
respective project.
- Assure
that the institutional standard template regarding invoice sample is in
place for every donor
- Assure
timely payment of pending invoices
- Monthly
reporting of invoicing totals/aging totals/cash receipts/invoice
adjustments
- Explain
billing invoices and accounting policies to staff, vendors and clients.
Proposal Budgeting
- Have
knowledge and apply cost principles and regulations specifically:
- Allow
ability, types of costs, cost transfers, shared costs
- Working
knowledge and apply of Office of Management and Budget Circulars: A-21
Cost principles for Educational Institutions & A-122 Cost Principles
for Non-profit Organizations
- Working
knowledge and apply Agency Specific regulations. Preferably: NIH Grants
Policy Statement (NIHGPS), USAID Regulations, EU Donor Regulations, UN
Bodies Regulations and other major donors
- Interpret
Funding Opportunities Announcement and picking out: Key dates, Download
application package & templates, identifying Budget Conditions:
Ceiling, indirects, subcontracts, periods, budget limits on prime and subs
& developed vs developing countries, prior approval for direct costs.
- Identify
and classify appropriately costs in proposal budgets
- Produce
Budget Justifications/Narratives for proposal budgets
- Assist
in Submission of application package to funding agencies
Other:
- Conform
with and abide by all regulatory guidance and internal policies &
procedures.
- Document
policies, procedures and workflow for assigned areas of responsibility.
- Provide
accounting policy orientation for new staff.
Other duties as may be assigned.
Qualification,
Knowledge and Skills Requirements
- Knowledge
of finance, accounting, budgeting, and cost control principles including
Generally Accepted Accounting Principles/IFRS
- Knowledge
of financial and accounting software applications.
- Knowledge
of US federal financial regulations and financial regulations
of other major donor funding agencies
- Ability
to analyze financial data and prepare financial reports, statements and
projections. Work requires willingness to work a flexible schedule.
- Knowledge
of Kenyan Law affecting financial transactions e.g. Income Tax Act,
Employment Laws, NSSF Act, NIHF Act
- Active
Listener , Critical Thinker , able to Monitor/Assess performance of
oneself, other individuals, or organizations to make improvements or take
corrective action, good Judgment and Decision Making, Active Learner and
ability to Communicate effectively in writing as appropriate for the needs
of the audience.
- Two
to four years of experience in a similar position; experience with
operations preferred.
- An
undergraduate degree in accounting, finance, and/or business
administration or related field from a recognized University is
required
- At
least CPA II
- Proficiency
in Microsoft Word, Outlook Access and PowerPoint.
- Experience
with QuickBooks and Serenic will be an added advantage
Job Title: Accounting
Clerk
3
Positions (2 AMPATH Plus and 1 other grants)
Job
Description:
The
Accounting Clerk will performs a variety of general accounting support tasks in
an accounting department including:
- Verifying
the accuracy of invoices and other accounting documents or records.
- Update
and maintain accounting journals, ledgers and other records detailing
financial business transactions (e.g., disbursements, expense vouchers,
receipts, accounts payable) and ensure appropriate filing
- Enters
data into Financial Information System
- Ensure
expenses are allocated correctly to specific projects , Compile data and
prepare a variety of reports.
- Reconciles
records with internal sources or external vendors or customers.
- Recommends
actions to resolve discrepancies.
- Investigates
questionable data.
Qualifications:
- Competency
in Microsoft applications including Word, Excel and Outlook.
- Organizational,
verbal and written communication skills a must.
- Attention
to detail and ability to multi-task is an asset.
- Requires
1 year experience.
- At
least CPA I
How to apply:-
Candidates
who meet these requirements and are interested should submit their applications
enclosing copies of certificates together with a detailed Curriculum Vitae, day
time phone numbers and 3 professional referees to;-
The AMPATH Chief of Party/C.E.O.
AMPATH Centre,
P.O. Box 4606,
Eldoret
The application should reach him on or before 29th January 2013 at 5.00 pm.
The AMPATH Chief of Party/C.E.O.
AMPATH Centre,
P.O. Box 4606,
Eldoret
The application should reach him on or before 29th January 2013 at 5.00 pm.