The Institute of Health Policy Management & Research (IHPMR)
is a fast growing institute with a presence in Kenya, Rwanda, Tanzania and
Uganda.
Established in 2010, IHPMR endeavors to contribute to the improvement in the
access to and qualityof healthcare through training, education, research and
advocacy.
To support the achievement of its mission, IHPMR hereby invites
applications for the following positions:
Job Description
Job Title: Administrative Officer
Place of Work: Based in Nairobi
Reports to: Executive Director
Internal Relationships:
·
Capacity Development Officer
·
Communications & Advocacy Officer
·
Research Officer
·
Logistics Officer
External Relationships
·
Consultants and Associates
·
Suppliers/Service Providers
(This job description outlines the basic tasks and
responsibilities associated with this position)
Purpose
The position holder will be responsible for maintaining day to day accounting, administrative and personnel services in order to meet legislative requirements and support IHPMR’s operations
Key Responsibilities
I. Accounting
·
Implement financial policies and procedures
·
Reconcile the general ledger
·
Prepare and reconcile general bank statements
·
Establish and maintain supplier accounts
·
Ensure transactions are properly recorded and entered into the
computerized
·
accounting system
·
Prepare income statements
·
Prepare balance sheets
·
Assist with the annual audit
·
Maintain financial files and records
II. Procurement
·
Order office supplies and monitor inventory.
·
Reconcile the accounts payable
·
Reconcile the accounts receivable
III. Administrative Duties
·
Assume receptionist duties, greet public and refer them to
appropriate staff members, answer phone, route calls, and take messages.
·
Respond to inquiries
·
Assist staff with administrative duties as requested.
·
Distribute incoming mail and prepare outgoing mail including
bulk mail.
·
Maintain front desk area, keeping it clean and free from
clutter.
·
Update and maintain mailing lists.
·
Produce mailing labels and reports as requested.
·
Maintain appropriate interpersonal relationships with employees,
peers, and consumers.
·
Administer employment agreements
·
Maintain the leave management system
·
Prepare payroll
·
Facilitate special event registration and execution.
IV. Other Duties
This Job Description is not intended to be all inclusive.
The staff member may be required to perform other related duties
as agreed to meet the on-going needs of the Institute.
All role holders at IHPMR should be aware of and support the
Institute’s Vision, mission, values and appropriate strategies.
V. Person Specification
·
Bachelor’s degree in business administration or equivalent experience
·
A Minimum two years clerical or administrative experience
·
Accounting and bookkeeping skills
·
Computer skills including the ability to operate the Pastel
accounting system
·
Proficiency in Microsoft Office software (Word, Access, Excel,
PowerPoint
·
Good numerical skills
·
Demonstrated written and oral communication skills
·
Excellent analytical skills
·
Excellent organizational and time and stress management skills
·
Flexible and cooperative team player and a willingness to take
on tasks outside of job the description
·
Ability and willingness to work some early mornings, evenings
and weekend days
·
Honest and trustworthy
·
High degree of discretion dealing with confidential information.
·
Knowledge of general office machines and telephone system
·
Ability and willingness to work some early mornings, evenings
and weekend days
·
Ability to travel for short business trips.
·
Genuine willingness and desire to help IHPMR fulfil its mission
Job Description
Job Title: Capacity Development Officer
Place of Work: Based in Nairobi, with frequent travel within the East African region as required
Reports to: Executive Director
Manages:
·
Program Assistants
·
Capacity Building Associates
Internal Relationships
·
Administrative Officer
·
Communication & Advocacy Officer
·
Research Officer
External Relationships
·
IHPMR Associates
·
Healthcare Federations
·
Policy Makers
·
Academic/research Institutions
·
Existing and potential clients
(This job description outlines the basic tasks and
responsibilities associated with this position)
Purpose
The position holder will be responsible for the following tasks; -
·
To develop and build the capacity development business of the
health care workers in Eastern Africa.
·
To identify staff development and training needs of IHPMR and
ensure that training is obtained.
·
To network with partners and identify capacity gaps, develop
innovative programmes that address the needs whilst maintaining quality and
efficiency in service delivery.
Key Responsibilities
Provide strategic direction on new and existing business development in training and technical assistance
I. Capacity building and skills development
·
Design and develop open and in-house training programs that meet
the needs of target IHPMR staff and ensure that training is obtained.
·
Be responsible for the development of performance targets of the
team within IHPMR
·
Complete necessary performance assessments of subordinate staff
ensuring gaps are addressed.
·
Carry out market research, competitor and customer surveys to
ensure client satisfaction.
·
Maintain a high quality of client service at all stages of the
capacity development processes
·
Promote, at all times, a pleasant working environment for all
staff and interns at IHPMR to ensure that the overall objectives of IHPMR
achieved
·
Monitor and report on capacity building activities and provide
relevant management information on a weekly basis.
II. Partners’ network and capacity development programmes
·
Design and develop open and in-house training programs that meet
the needs of target clients
·
Coordinate the execution of training and technical assistance
assignments for external stakeholders’ in liaison with the Institute’s program
assistants and resource persons.
·
Design and implement communities of practice for CHMI
implementers across the East African region.
·
Networking with clients both individual clients and corporate
clients
·
Generate leads and develop them into genuine prospects through
relationship building and expansion of contacts.
·
In liaison with the Communication & Advocacy Team, market
IHPMR’s capacity development programs to increase their demand
III. Planning, Budgeting and proposal development
·
Develop, implement and control the Institute’s annual training
and technical assistance budget.
·
Prepare monthly activity reports, quarterly reports against
annual plan.
·
Prepare technical and financial proposals for both HR training
and technical assistance assignments in response to tenders or requests for
proposals.
·
Provide quarterly analysis on competitor organisations and
assist continuous improvement of the Institute’s competitive positioning
·
Liaise and attend meetings with other company functions
necessary to perform duties and aid business and organisational development.
IV. Other duties
This Job Description is not intended to be all inclusive.
The staff member may be required to perform other related duties
as agreed to meet the on-going needs of the Institute.
All role holders at IHPMR should be aware of and support the
Institute’s Vision, mission, values and appropriate strategies
V. Person Specification
·
Bachelor degree in a relevant field
·
At least two years’ work experience
·
Demonstrable experience in capacity building including
coordination of training programs
·
Experience of managing budgets
·
Excellent written and verbal communication skills
·
Excellent analytical skills
·
Good numerical skills
·
A confident, self-starter who displays initiative, creativity
and strategic-thinking in all aspects of project development
·
Demonstrated international outlook and ability to interact and
develop relationships with people from a broad range of backgrounds and
cultures
·
Competence in working in MS Office (Word, Excel and PowerPoint
and Outlook)
·
Experience in staff supervision and/or working with consultants
·
Competence in using digital and social media tools.
·
Flexible and cooperative team player and a willingness to take
on tasks outside of job the description
·
Ability and willingness to work some early mornings, evenings
and weekend days
·
Willingness to regularly travel within East Africa including
Kenya, Rwanda, Tanzania and Uganda
·
Genuine willingness and desire to help IHPMR fulfil its mission
Job Description
Job Title: Communication & Advocacy Manager
Place of Work: Based in Nairobi, with frequent travel within the East African region as required
Reports to: Executive Director
Manages: Communication & Advocacy Manager Intern
Internal Relationships
·
Administrative Officer
·
Capacity Development Manager
·
Research Manager
External Relationships
·
Program Implementers
·
IHPMR Associates
·
Healthcare Federations
·
Policy Makers
·
Academic/research Institutions
·
Service Providers – printers, designers, PR agencies
(This job description outlines the basic tasks and
responsibilities associated with this position)
Purpose
·
The position holder is responsible for the following tasks: -
·
To raise awareness of IHPMR’s work and
·
To generate public support for its advocacy agenda;
·
To increase IHPMR’s visibility to its target audience
Key Tasks and Responsibilities
I. Communication and Media Management
·
Manage all corporate communications, brand equity, press and
public relations on all media platforms including website content, electronic
direct mailers, social networking sites and other digital media platforms;
·
Management of donor funding up to final programme report
·
Develop and maintain media relationships in the Eastern Africa
region
·
Prepare presentations, speeches, press releases, electronic
direct mailers, media and communications collateral and advertisements;
·
Track, recording and compiling local and international media
coverage and news-clippings from press outlets of events that are of interest
to IHPMR;
·
Edit reports, research and business proposals, articles and
proposals for clarity, messaging, readability, ease of comprehension, and
consistency for spelling, typographical, and grammatical errors and
conceptualize graphics that drive or support the written material
·
Coordinate the development, production of promotion materials.
·
Coordinate the production publication of monthly newsletter,
monthly report, annual report and posting of weblogs.
·
Research and author articles and blogs.
·
Conduct past performance research and evaluation, write
corporate capabilities and management sections of proposals developed by IHPMR
II. Public Relations and event management
·
Liaise with advertising, PR firms, production houses and other relevant
service providers;
·
Develop and co-ordinate above- and below-the-line marketing
promotion plans and schedule; and ensure the production quality and timelines
are met;
·
Organize and manage events including health care forum, health
innovations awards and handle event media management
III. Advocacy
·
Oversee the development and implementation of IHPMR’s
communication and advocacy strategy
·
Identify and secure partners and sponsors to develop joint
advocacy promotions that increase the awareness of IHPMR’s products and
services
·
Research and document areas that can generate a need for IHPMR’s
intervention the health sector.
IV. Strategic Partnership Development and Management
·
Create and maintain media contact lists, liaise with individuals
and media outlets and develop and manage relationships with key media partners
including outlets, PR agencies and contractors.
·
Lead and support the development of linkages with media,
research and academic institutions in countries and the region, and facilitate
collaboration in policy development and influencing within the region
·
Managing content of the IHPMR and CHMI websites
·
Identifies potential funding partners for advocacy programs and
projects.
·
In liaison with the Research Manager and Team Analyst, prepare
and market proposals to potential donors.
·
Conduct interviews with key personnel, subcontractors, program
managers, and subject matter experts to improve writing and editing of
curricula vitae and biographies.
V. Staff Management
·
Be responsible for the development & performance of the
communications and advocacy team within IHPMR
·
Complete necessary performance assessments of subordinate staff.
·
Promote, at all times, a pleasant working environment for all
staff and interns at IHPMR to ensure that the overall objectives of IHPMR
achieved
VI. Planning and Budgeting
·
Attend and participate in management meetings
·
Provide monthly activity reports, quarterly reports against plan
·
Prepare, implement and control the Institute’s communication and
advocacy budget.
VII. Other duties
This Job Description is not intended to be all inclusive.
The staff member may be required to perform other related duties
as agreed to meet the on-going needs of the Institute.
All role holders at IHPMR should be aware of and support the
Institute’s Vision, mission, values and appropriate strategies
VIII. Person Specification
·
Bachelor degree in communication/public relations
·
At least two years’ work experience
·
Good knowledge of communication and public relations techniques.
·
Excellent written and verbal communication skills
·
Excellent analytical skills
·
Good numerical skills
·
A confident, self-starter who displays initiative, creativity
and strategic-thinking in all aspects of project development
·
Demonstrated international outlook and ability to interact and
develop relationships with people from a broad range of backgrounds and
cultures
·
Excellent computer skills with expertise in Power point, Word,
Excel and Outlook
·
Exposure to reporting requirements of donors
·
Experience in staff supervision and/or working with consultants
·
Competence in using digital and social media tools.
·
Flexible and cooperative team player and a willingness to take
on tasks outside of job the description
·
Ability and willingness to work some early mornings, evenings
and weekend days
·
Willingness to regularly travel within East Africa including
Kenya, Rwanda, Tanzania and Uganda
·
Genuine willingness and desire to help IHPMR fulfil its mission
Job Description
Job Title: Research Manager
Place of Work: Based in Nairobi, with frequent travel within the East African region as required
Reports to: Executive Director
Line Management responsibility :
·
Research Team Leaders
·
Research Associates
Internal Relationships
·
Capacity Development Manager
·
Communications & Advocacy Manager
·
Team Leader, Business Analysis
External Relationships
·
Program Implementers
·
IHPMR Associates
·
Healthcare Federations
·
Policy Makers
·
Academic/research Institutions
·
Existing and potential clients
(This job description outlines the basic tasks and
responsibilities associated with this position)
Purpose
The position holder will be responsible for the following tasks
To develop collaborations with local and international education and research institutions and identify a niche for the institute
Manage data and information that provides detailed capacity gap analysis vis-a-vis local and international and status of the health sector in Kenya
In charge of managing research projects at the institute, donor scoping for health sector stakeholders and partners.
Key Responsibilities
I. Research and data management
·
Continuously and systematically identify and profile health
market innovations in Kenya to build a comprehensive live database of existing
programs. This will include:
·
Conducting literature and database searches on health market
innovations
·
Administering data collection questionnaires including face-to
face interviews, telephone interviews, printed surveys, electronic survey etc
on health market innovations.
·
Synthesize insights and perform comparative analysis of programs
across different geographies and/or models
·
Profile health markets donors and investors supporting health
market innovations in the four target countries of East Africa ( Kenya, Rwanda,
Tanzania and Uganda)
·
Synthesize insights and perform comparative analysis of programs
across different geographies and/or models
·
Design research protocols (including approach, methodology,
sampling, questionnaires and interview guides) and ensure that they are
reviewed internally and approved by clients.
·
Interpret data, write reports, and make actionable
recommendations
·
Identify, analyse, and write up case studies of selected
programs based on the IHPMR case study framework
·
Report/ debrief research findings to the clients, together with
the Executive Director and or Research Associates/Consultants if required
(depending on client expectations, etc.)
·
Generate leads and develop them into genuine research prospects
through relationship building and expansion of contacts
·
Maintain a high quality of client service at every stage of the
research process
·
Own the Marketing Database and keep it maintained with critical
client information, contacts too low for this position
II. Donor Scoping
·
Profile health markets donors and investors supporting health
market innovations in the four target countries of East Africa ( Kenya, Rwanda,
Tanzania and Uganda)
III. Project Management
·
Draw up schedules for all aspects of each project and ensure
that they are issued and agreed by all relevant personnel, notifying people
immediately of any changes.
·
Develop research proposals including costings as agreed with the
Executive Director and sell them to clients
IV. Staff Management and development
·
Manage project teams (including research team leaders, research
assistants, research executives and research associates) and effectively
delegate responsibility on all relevant aspects of the projects, to ensure
accurate, timely and cost effective execution of the research.
·
Monitor and evaluate the performance of individual team members
and the team as a whole to ensure that maximum effort is directed towards
achieving objectives
·
Manage project teams ( including research team leaders, research
assistants, research executives and research associates) and effectively
delegate responsibility on all relevant aspects of the projects, to ensure
accurate, timely and cost effective execution of the research
·
Monitor and evaluate the performance of individual team members
and the team as a whole to ensure that maximum effort is directed towards
achieving objectives
·
Supervise field work of the research team
·
Be responsible for the development & performance of the
research team within IHPMR.
·
Complete necessary performance assessments of subordinate staff.
·
Promote, at all times, a pleasant working environment for all
staff and interns at IHPMR
·
Work as part of a team to ensure that the overall objectives of
IHPMR achieved
V. Planning and Budgeting
·
Prepare, implement and control the Institute’s annual research
budget
·
Provide monthly activity reports, quarterly reports against plan
VI. Other duties
This Job Description is not intended to be all inclusive.
The staff member may perform other related duties as agreed to
meet the on-going needs of the Institute.
All role holders at IHPMR should be aware of and support the
Institute’s Vision, mission, values and appropriate strategies.
Person Specification
Essential
·
Minimum of a Bachelor’s degree qualification in social sciences
·
At least two years’ research experience. Health sector
experience would be an added advantage.
·
Ability to design and execute multiple research projects
simultaneously.
·
Good working knowledge of analytical and statistical tools to
analyze and interpret data, MS Word, Excel, and PowerPoint software.
·
Experience in survey design, execution and analysis and other
standard research methodologies including phone surveys and site usability
research.
·
Excellent written and verbal communication skills
·
Excellent analytical skills
·
Good numerical skills
·
Experience in staff supervision and/or working with research
teams
·
Competence in using digital and social media tools.
·
A confident, self-starter who displays initiative, creativity
and strategic-thinking
·
Flexible and cooperative team player and a willingness to take
on tasks outside of job the description
·
Willingness to regularly travel within East Africa including
Kenya, Rwanda, Tanzania and Uganda
·
Genuine willingness and desire to help IHPMR fulfil its mission
If you posses the qualities and specifications listed, please
send your application, together with a detailed CV, a daytime telephone
contact, and names and telephone contacts of three referees, indicating the
position you have applied for by email to recruitments@ihpmr.org , so as to
reach us not later than 28th December 2012.
Only shortlisted candidates will be contacted.
We are an equal opportunity employer who offers a competitive remuneration commensurate to qualifications and experience.
Only shortlisted candidates will be contacted.
We are an equal opportunity employer who offers a competitive remuneration commensurate to qualifications and experience.