ICT Infrastructure
Manager
(closing 31 October
2012)
Vacancy Number: IM/ ICT/10/12
Location: Nairobi, Kenya
Duration: 2-year contract renewable
The International Livestock Research Institute (ILRI) works to enhance the
roles livestock play in pathways out of poverty in developing countries. Vacancy Number: IM/ ICT/10/12
Location: Nairobi, Kenya
Duration: 2-year contract renewable
ILRI is a member of
the CGIAR Consortium, a global research partnership of 15 centres working with
many partners for a food-secure future.
ILRI has two main
campuses in East Africa and other hubs in East, West and southern Africa and
South, Southeast and East Asia. www.ilri.org.
CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by 15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. www.cgiar.org.
ILRI seeks to recruit an ICT Infrastructure Manager to lead the ICT Infrastructure and “back office” functions for ILRI and World Agroforestry Centre (ICRAF).
CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by 15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. www.cgiar.org.
ILRI seeks to recruit an ICT Infrastructure Manager to lead the ICT Infrastructure and “back office” functions for ILRI and World Agroforestry Centre (ICRAF).
This is to ensure that
staffs of ILRI and ICRAF, hosted organisations and visitors receive the
expected level of infrastructure services from the ICT Department so that they
can work efficiently and effectively.
The infrastructure
includes internet and other external connections, the internal network,
telecommunications systems, servers and the core applications and systems that
they provide, storage, ICT security and disaster recovery.
This position also
takes on the role of ICT Security officer with responsibility to ensure that
the networks, data and other resources of ILRI and ICRAF are secure and can be
restored quickly after any disaster.
The level of security
needs to be balanced with the convenience of staff to be able to carry out
their work effectively.
The position holder
will be expected to spend equal amounts of time at the ICRAF campus and the
ILRI Kenya campus to provide the necessary leadership of staff at each
location.
Key responsibilities
Key responsibilities
- Lead
the ICT Infrastructure team at ILRI and ICRAF, principal responsibilities
will be in Nairobi but they will also need to ensure that similar
standards and configurations are implemented in Ethiopia and other
regions;
- Manage
the contracts and on-site technicians for services that are outsourced.
These will include a contract for Server room equipment,
telecommunications equipment and cabling service and maintenance and the
internet services contract;
- Plan
the work and budgets of the ICT Infrastructure team together with the Head
of ICT, the ICT Applications manager and the ICT Customer Services manager
and ensure that the linkages between the teams capture all the tasks that
need to be carried out by the ICT Department;
- Develop
and maintain the ICT replacement and investment plan for infrastructure
resources used to create the ICT environment at ILRI and ICRAF;
- Coordinate
the ICT Infrastructure requirements of the regional offices and ensure
that the required hardware resources, software licenses and access to
institutional information resources are available to all staff wherever
they located;
- Carry
out and regularly update risk assessment of the ICT environment at ILRI
and ICRAF.
- Implement
and monitor the ICT compliance requirements, security policies and
procedures in ILRI, ICRAF and the CGIAR;
- Develop,
implement, test and monitor the ICT disaster recovery plan (DRP) for ILRI
and ICRAF and work with the Head of ICT to integrate the DRP into the ICT
Business Continuity Plan (BCP);
- Carry
out penetration and vulnerability tests on the network and systems at
least twice a year;
- Ensure
that identity management and systems management are well managed in terms
of security and permissions that are assigned to staff that use the
systems;
- Ensure
that physical access to equipment is secure to minimise internal security
risks;
- Identify
important security risks and provide advice on how these can be prevented
or minimised, through training and user awareness;
- Develop
and improve ICT procedures and configurations required in the ICT Infrastructure
team and monitor to ensure at these are correctly implemented within ILRI
and ICRAF;
- Lead
ICT and Security projects that are implemented by the ICT Infrastructure
team;
- Be
available on-call during evenings and weekends as per the agreed roster to
provide Infrastructure support and to resolve urgent issues. This may
involve providing remote support or returning to the office as required;
- Be
available to work on infrastructure project implementation during evenings
and weekends to minimise disruption to those working on the campus;
- Manage
the campus firewalls that are the first level of security for the campus
network;
- Maintain
and monitor the change management documentation and the incident logs;
- Identify
commonly recurring requests for assistance and provide advice on how these
can be prevented or minimised, through training, user awareness, changes
in configuration etc;
- Research
into finding more effective ways of using and configuring applications
that can then be rolled out across the campuses or posted to the intranet
and communicated to staff for their use.
- Provide
covering support to the work of the ICT Customer Services team when
required;
- Provide
guidance and mentoring to the ICT Infrastructure staff;
- Supervise
students that are on attachment to the ICT Department;
- Set the
performance indicators for the ICT Infrastructure team, ensure that the
statistics required to monitor these indicators are being captured and are
regularly analysed and posted to the intranet so that staff can follow the
performance of the team;
- Carry
out regular seminars, user awareness exercises and develop flyers and
other informational documents to raise the awareness of staff at the
Centres to new and more effective ways of working, ICT security issues and
other useful ICT information;
- Provide
input into the ICT Department’s information portal;
- Provide
input into the ICT Liaison groups on the Nairobi campuses to receive
feedback and disseminate ICT information to a group of ICT proficient
staff;
- Keep
up-to-date with changes and advancements in ICT Infrastructure and the
type of applications that are supported and make suggestions for
improvements to the services provided.
Requirements
- First
Degree in Computer Science or equivalent;
- Up to
date certification Microsoft Certified Systems Engineer (MCSE) and/or
CISCO Certifications or ICT Security Certification or Information
Technology Infrastructure Library (ITIL);
- A
minimum of 5 years’ experience in an ICT infrastructure and networked
service environment;
- Customer
service, supervisory and management training.
Other competencies
- Well
organised to manage projects in several locations;
- Good
communication and interpersonal skills with the ability to pass on
information clearly to users and to grasp difficulties perceived by users;
- Strong
customer service orientation that establishes a good working relationship
with customers, with the attitude of wanting to assist people and pass-on
their knowledge and experience to others;
- Good
logical diagnostic skills and ability to exercise good judgement in the
resolution of problems.
- Ability
to multi-task in dealing with several different problems at a time;
- Ability
to work under high pressure, meet deadlines, monitor and follow-up on
pending matters under minimum supervision;
- Ability
to communicate fluently in written and verbal English.
Terms of Appointment:
This is a Nationally
Recruited Staff (NRS) position based at ILRI’s Nairobi campus and ICRAF.
It is open to Kenyan nationals only.
The position is on a
2-year contract renewable subject to satisfactory performance and availability
of funding.
Job level and salary:
Job level and salary:
This position is job
level 3B with a starting gross salary of KES 237, 417 per month. The benefits
package includes pension, medical and other insurances for ILRI’s Nationally
Recruited Staff.
Location: The position will be based at the ILRI campus and ICRAF in Nairobi, Kenya.
Senior Administrative Assistant
Location: The position will be based at the ILRI campus and ICRAF in Nairobi, Kenya.
Senior Administrative Assistant
(closing 31 October
2012)
Vacancy Number: SAA/DIR/10/2012
Duration: 2-year contract renewable
The International Livestock Research Institute (ILRI) works to enhance the roles livestock play in pathways out of poverty in developing countries.
ILRI is a member of
the CGIAR Consortium, a global research partnership of 15 centres working with
many partners for a food-secure future.
ILRI has two main
campuses in East Africa and other hubs in East, West and southern Africa and
South, Southeast and East Asia. www.ilri.org.
CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. www.cgiar.org.
Job Purpose:
CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. www.cgiar.org.
Job Purpose:
ILRI seeks to recruit
a Senior Administrative Assistant to support the Director of Institutional
Planning and the Deputy Director General Research. The purpose of this job is
to provide professional support and assistance to the Directors.
Responsibilities
Responsibilities
- Provide
general administrative and secretarial support to the Directorate office
and visitors where necessary. This includes filing, travel expense
reports, business cards etc;
- Organize
all travel arrangements, tickets, visas, accommodation etc for
Directors. Ensure appropriate travel reports are submitted and keep
a database of Directors’ travel schedules;
- Organize
itineraries for donor visitors and VIPs to the institute including
scheduling meetings with members of the institute and liaising with public
awareness and other units to make sure all the logistics are in place;
- Assist
in liaising with research leaders, regional offices, programme management
officers and assistants across the institute;
- Maintain
an up-to –date database on details of all the donor visitors and VIPs to
the institute as well as those provided by directors;
- Handling
calls, enquiries and other communications for the Directors;
- Develop
and maintain systems and processes to ensure proper and efficient flow of
management information to the appropriate parties concerning directives,
policies, the results of meetings and discussions.
Requirements
- First
degree in Business Administration or related field;
- Demonstrate
ability to handle high level administrative duties;
- Highly
computer literate i.e. must be proficient in MS-Office applications;
- At
least three years administrative support and office management experience
in a busy organization;
- Front
office experience and public relations or customer relations skills would
be an added advantage;
- Highly
effective multi-tasking skills with ability to coordinate prioritize and
organise workload;
- Good
negotiation and communication skills, including writing skills in English
and Kiswahili; written and verbal;
- Confident,
outgoing personality, highly articulate and able to relate with people at
all levels;
- Ability
to maintain high levels of confidentiality;
- A good
team player.
Terms of Appointment:
This is a Nationally
Recruited Staff (NRS) position based at ILRI’s Nairobi campus and is open to
Kenyan nationals only.
The position is on a
2-year contract renewable subject to satisfactory performance and availability
of funding.
The successful
candidate will report to the Director of Institutional Planning and Deputy
Director General-Research.
Job level and salary:
Job level and salary:
This position is job
level 2A with a starting gross salary of KES 71,479.00 per month.
The benefits package
includes pension, medical and other insurances within ILRI’s Nationally
Recruited Staff Scheme.
Location: The position will be based at the ILRI campus in Nairobi, Kenya.
Grants Officer
Location: The position will be based at the ILRI campus in Nairobi, Kenya.
Grants Officer
Sector: Grants
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
Description
Based in Nairobi, the grants officer will support the IRC Lodwar program to ensure implementation of grants is in line with the ECHO regulations, objectives set are met, accurate and comprehensive reports are submitted on time.
The grants officer
will be involved in budget and proposal development.
Key Responsibilities
Reports:
Key Responsibilities
Reports:
- Manage
all internal reporting, ensuring high-quality, well-written and timely
reports meeting donor and IRC requirements, with support from the GC and
program managers/ coordinators.
- Ensure
that draft reports disseminated for review and feedback by senior
management team, relevant technical advisers, and HQ staff prior to
submitting the final report to donor.
- Consolidate
monthly internal program progress reports based on input from program
managers, including tracking progress on program indicators and reporting
on key program highlights/issues.
- Preparation
and update of country program and specific sectoral information sheets.
Provide relevant communications information as necessary for dissemination
to donors, regional office and HQ.
Monitoring and Evaluation:
- Work
with the GC and Program Coordinators in supporting development of strong
data collection and monitoring & evaluation plans within each program
and proposal. This includes developing logical frameworks and indicators
with technical input from program staff.
Finance and Grants Management:
- Sit in
BVAs and programs meetings and support on the follow up of set action
points.
- Maintain
the grants and report tracking system to ensure all grant files are
organized and well managed for planning and preparation of donor reports
and project monitoring.
- Support
in compiling donor reports and initial review. Participate in proposal
development.
- Ensure
that report timelines are shared in advance and well written documents are
submitted to grants Nairobi on time.
- Program
Monitoring and support:
- Organize
and coordinate events-World HIV/Aids Day, World Women’s Day, Refugee Day,
Peace Day etc. commemorated by the organization.
- Ensure
the program work plan is updated with new grants and changes in existing
grants.
- Follow
up with managers on updating spending and procurement plans.
Minimum requirements
- Bachelor’s
degree in international relations or other relevant field;
- Knowledge
of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/OFDA), EU (ECHO/ EC) and UK
(DFID) donor regulations, procedures and requirements preferred
- Excellent
written and spoken English essential
- Excellent
organizational skills, ability to determine priorities and attention to
detail a must
- Ability
to work in a multicultural context as a flexible and respectful team
player
- Willingness
to travel to the field as and when needed
- High-level
of knowledge and practice with Word, Excel, Outlook, etc. required
- Work in
a multisectoral/ multicultural team- patience, cultural sensitivity and
application of contextual understanding in day to day work
- Ability
to work with tight deadlines for proposal development/ information needs
Required Experience & Competencies:
- Flexibility
at work
- Cultural
sensitivity
- Team
player
- Computer
literacy- Microsoft Word and Microsoft Excel
- Previous
work experience in similar humanitarian setting is
desirable
Kenyan nationals are encouraged to apply. International
allowances are not available for this position.
Salary and employee
benefits are compliant to the Kenyan NGO Sector.
Please apply on or before 31st October 2012
http://ch.tbe.taleo.net/CH02/ats/careers/apply.jsp?org=IRC&cws=1
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
Please apply on or before 31st October 2012
http://ch.tbe.taleo.net/CH02/ats/careers/apply.jsp?org=IRC&cws=1
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.