Job Description
Position Title: Administration Assistant
Company: SOFGEN Africa Ltd.
Responsible To: Chief Executive Officer
Liaises with: Human Resources Officer, Finance Executive
Job Purpose:
To perform all administration related work for the Africa division including general office
management, logistics planning and marketing support
Duties & Responsibilities:
- Answering
the phone and managing international conference calls
- Stationery
and office supplies management
- Meeting/boardroom
room booking and preparation before & after meetings
- General
office administration
- Managing
travel & hotel arrangements for business development team
- Handling
of all postal and courier mail services with discretion
- In
charge of parking badges and office access
- Organizing
Christmas parties and all kinds of employee activities e.g. team building
events
- Providing
logistic support to PMs and MCs
- Ensuring
that SOWs and Contracts are executed and that alert when the company is
not in compliance with contractual obligations
- Taking
custody of relevant project documentations
- Obtaining
competitive air fares and making travel arrangements
- Carry
out additional responsibilities assigned by the CEO
- Responding
to marketing inquiries -walk-in clients & phone calls
- Maintaining
customer relationship and proposal databases for SOFGEN Africa
- Writing
of cards for ALL kinds of key client events: birthdays, Christmas, New
Years, etc.
- Research,
collate, gather and prepare tender documents / presentations
- Carry
out additional responsibilities assigned by the CEO
Basic Qualifications & Skill Set:
- 2+
years of Administration experience
- Degree
in B.Arts or equivalent
- Diploma
in Typewriting and Office Practice
- Proficient
in Microsoft Office tools -Word, Excel, Powerpoint, Access &
Sharepoint
- Demonstrated
organizational skills
- Excellent
written and verbal communication skills
- Energetic
and autonomous disposition
- Ability
to adapt to a multi-cultural environment
- Dedicated
with a take-charge attitude
- Able to
work under pressure
- Good
interpersonal skills
- Ability
to multi-task in a fast paced environment
How to Apply:
Send current CVs, certification and application letters, indicating 3 referees with day time contacts to cndolo@sofgen.com by 14th November 2012
Only short-listed candidates will be contacted
