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Administrative Clerk Job in Nairobi Kenya

Food and Agriculture Organization of the United Nations
Vacancy Announcement no.
Title:Administrative Clerk - Finance
Contract type: Fixed Term
Level: G-4
Duty Station: Nairobi
Duration of assignment: Initial probation of 12 months followed with possible extension
Job Role, Duties and Responsibilities
The Administrative Clerk – Finance G-4 is responsible for a variety of routine administrative and financial support functions for the project.

He / she works under the overall guidance of the FAO Representative and the direct supervision of the functional supervisor.
The incumbent performs the following duties:
  • Retrieve, enter, select and analyse data from a wide variety of sources
  • Maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data; assist in the preparation of recurring and special reports by preparing and editing data in appropriate format as requested; monitor project, programme and general office accounts
  • Maintain detailed records of budget estimates, obligations and available balances; record receipts and disbursements, (ledgers, cash books, vouchers, etc.); make disbursements from petty cash fund and balance accounts.
  • Prepare routine correspondence of administrative nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
  • Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
  • Maintain a filing system of administrative and financial documents.
  • Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
  • Support the administration of personnel and equipment.
  • Perform other related duties as required.
Qualification Requirements
Education: Secondary school education or equivalent commercial school.
Work Experience: Four years of clerical, administrative or accounting experience.
Languages: Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.
IT Skills: 
  • Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.
  • Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.
FAO is an equal opportunity employer; qualified women are encouraged to apply. Acknowledgements will only be sent to applicants in whom FAO has a further interest.
Interested candidates who meet the above qualifications may send their application letter, and a detailed CV clearly marked ; Administrative/Finance Assistant; STRICTLY BY EMAIL not later than 14 September 2012, addressed to:

Office of the FAO Representative in Kenya
FAO Representation in Kenya
United Nations Office at Nairobi
Block P, Level 3, Gigiri
PO Box 30470, 00100, Nairobi Kenya
E-mail :

Only E-mail applications will be accepted

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