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Administration Manager Job in Kenya

Position Profile: Administration Manager

College / University Diploma or Higher
Professional certificates as requirements
Proficient in English, both spoken & written
Knowledge & Experience in IT Industry an added advantage.
Experience Requirement: Candidate must possess at least a Diploma, Advanced / Higher / Graduate Diploma and Business Studies / Administration / Management, Finance/Accountancy/Banking or equivalent.
Required language(s): English&Local Kenya Language
At least 2 year(s) of working experience in the related field is required for this position.
Able to use Microsoft Word, Excel & PowerPoint
Able to handle full set of accounts, perform reconciliations and audit schedules
Experience with various accounting packages i.e. Tally and Microsoft NAV will be added advantage.
Able to multi-task and stick to tight reporting deadlines.

·                     Transport & Logistics arrangement for Staffs& Guest on need basis.
·                     Hotel Booking, Air ticket Booking as per company guidelines
·                     Collection of quotes, preparation of purchase order & obtaining necessary approval
·                     Vehicle Maintenance Coordination, Allocation of duty shift for drivers
·                     Guest house upkeep  & Repair
·                     Taking care of office repair for any wear & tear
·                     Maintenance of Stock register, Visitor Register
·                     Maintenance of staff attendance and follow up on biometric reporting
·                     Recommend petty cash purchase requirement  to Finance department
·                     Managing Support staffs & Drivers& making sure work environment is clean & hygienic
·                     Follow up with suppliers on delivery of office requisitions –Water, Kitchen Stock, Stationery etc
·                     Maintaining all records as required by company for ISO.
·                     Annual maintenance contract Maintaining &renewal tracking
·                     Maintenance of  Insurance File and tracking of Renewal dates for all assets
·                     Handling Immigration related duties passes/ Visas/ work permits
·                     Requisitions of Letter heads, business cards and other marketing materials from head office and coordinating with clearing agents where necessary.
·                     Assist in Filing of Accounting & HR documents as instructed by Finance Manager from time to time
·                     Calling guest, customer, employees for event & obtaining confirmation
·                     General  Office Administration and writing/ managing company correspondences
·                     Timely renewal of all statutory licenses.
·                     Follow up on pending collections and updating the receivables file
·                     Any other role as may be assigned by the company
·                     Acts as a logistics executive.
·                     Acts as a Admin executive
·                     Incharge of all Support Staffs & Drivers
1.          Regional Sales Head
2.          All General Managers
3.          All Practice Heads
4.          Finance & Admin Manager
5.          Delivery Head
6.          Sales Managers
7.          Training Managers

Male candidates are encouraged to apply

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