The African Development & Emergency Organization (ADEO) is
an NGO with operations in the Horn of Africa.
ADEO is seeking to fill the following vacant post in its Dadaab
field office, Garissa County.
Field Co-ordinator / Team Leader
1 Post
The incumbent will be head of the Dadaab field office, responsible for overall management and co-ordination of the programme in sectors of Health / HIV and primary education.
Position: Field Coordinator
Program: Dadaab Refugee project
Line Manager: Programme Manager
Reporting to: Assistant Field Coordinator
Senior Accountant
Education coordinator
HIV/AIDS Coordinator
By virtue of the nature of the relief and humanitarian services ADEO is involved in, the Field Coordinator is expected to exhibit flexibility and render services at any time as the situation may dictate.
Programme Background
Dadaab refugee camp, located in North Eastern Province of Kenya, is approximately 100km east of Garissa town within Garissa County. Dadaab is approximately 80 km from the Somali boarder and comprises of three camps (Ifo, Dagahaley and Hagadera) established in 1991.
ADEO runs activities in the sectors of health(HIV/AIDS) and
Primary education in the Ifo camp with approximately 200,000 people. The
organization is implementing a comprehensive HIV/AIDS services, selected
Malaria and Nutrition activities and Primary education whose enrollment is over
31,000 learners students in 18 schools.
Overall Responsibility
Overall Responsibility
Based at the field, the field coordinator is the team leader and
shall take overall management of the project, principally; representing the
organization at Dadaab office in negotiating the programme requirements with
the donor, overseeing the planning, implementation and monitoring and
evaluation of the project activities.
Duties and Responsibilities
1. Leadership
Duties and Responsibilities
1. Leadership
- Familiarize
oneself with ADEO vision, mission and operational goals at the Dadaab
field office.
- Coordinate
and manage the overall planning and direction of NGO’s operations at
Dadaab field office level and building a strong team
- Decide
on programme direction in consultation with Programme Manager
- Create
a shared vision for NGO Dadaab office, among all staff, and their role in
achieving this
- Continuous
consultation and information sharing with the donor is critical for the
smooth running and effective implementation of the project.
2. Operational Management
- Will
take lead in project development and design including project description,
log-frame with clear outputs and outcomes linked to budget estimates.
- Overall
responsibility for effective and efficient management of the field
projects including Health related( HIV/AIDS, Malaria, and Nutrition) and
education programme (Primary education).
- Ensure
donor compliant requirements according to the agreements
- Monitor
the evolving humanitarian/developmental situation in Dadaab area and
frequently brief Nairobi office, with the view of probable new projects
- Budget
control and monitoring.
- Prepare
weekly briefs and share with the donor and Nairobi office
- Ensure
monthly reports-Sitreps (both financial and Narrative) are received at
Nairobi office within the deadline.
3. Security
- Ensure
team and property security/safety is maintained at all times and in all
operational sites
- Proactively
monitor the political and security situation in the project areas and
respond accordingly.
- Maintain
strict vehicle safety rules and that they are consistently implemented.
- Ensure
that appropriate security guidelines and procedures are established,
maintained / updated and adhered to by the team.
- Ensure
strong and harmonious working relationships with the host and refugee
community
4. Programme Development
- Continuously
explore future plans for a possible programme expansion (activities and/or
geographically) and develop the potential for further programme funding
- Ensure
that adequate consultation with all stakeholders are included in the
planning and implementation of projects as appropriate
- Contribute
to preparing plans, proposals and budgets for new projects/extensions of
projects in conjunction with the relevant team and Nairobi office.
- Continuously
assess, identify gaps and other general or technical information that
would be of use for planning, proposal development and budgeting.
- Frequently
brief Nairobi office of any openings and new areas for intervention.
- Establish
monitoring and evaluation plan for the field and strictly adhere to its
implementation
4. Logistics/procurement/Finance/Administration
- Ensure
familiarity with donor compliance issues, ensuring all projects are
compliant with these and NGO procedures.
- Ensure
appropriate administrative, financial and logistical systems/procedures
are in place, maintained and adhered to so that all support functions are
carried out effectively and efficiently.
- The
Field Coordinator is accounting officer at the field level and must ensure
appropriate authorization procedures are in place. He/she must always
check with the approved budgets and ensure no over expenditures occur.
4. Human Resource Management
- Optimize,
in conjunction with other team members, the use of human, logistical and
financial potential.
- Plan
staff requirements and liaise with HR department in Nairobi
- Maintain
good inter-team communications, engender good team dynamics, and take
suitable and timely action when problems occur.
- Support
team members professionally, monitor and support stress management,
including regular documented team meetings for planning and reporting
purposes.
- Ensure
all new team members are adequately briefed on arrival in the field, and
departing team members are debriefed
- Responsible
for capacity development and training of all personnel
5. Representation
- Endevour
to build strong partnership and good working relationships with all other
NGOs in the field. In particular, good working relation with the donor(UN)
will be priority.
- Ensure
NGO is represented in all meetings, at Dadaab level and at the camp level
to promote the organization image and feasibility.
- Ensure
all relevant parties are kept informed on the NGO activities as
appropriate.
6. Operational research
- In
consultation with programme Manager, plan for operational research
Any other duties as may be directed by the Programme Manager.
Qualifications- Minimum qualification.
Qualifications- Minimum qualification.
- A
first degree in social sciences or medical sciences with a post graduate
degree in the same fields from a recognized university.
Experience
These are considered the minimum essential for the post
- Minimum
8 years experience in project management
- Minimum
of four years responsibility for project management including budget
setting and control
- Experience
of working within the context of emergency relief and in hardship areas
- Past
experience working with a humanitarian organization (UN or NGO), working
in diverse cultural backgrounds
- Computer
literacy in Ms office
Skills and knowledge
- Team
Player- ability to built a strong team; flexibility and relationship
building skills. Calm under pressure.
- An
understanding of security management
- Use
of a range of management tools to ensure effective running of the
programmes and the management and development of staff
- Excellent
communication skills - both oral and written
- Problem
solving skills in day to day and crisis situations
- Quick
information analysis.
- Fluent
written and spoken English/Swahili languages
Working Conditions
- The
position is in a refugee camp in the North Eastern Province of Kenya.
- The
climate is harsh (semi-arid) and area prone to banditry.
- This
is a non family duty station
If you meet the above requirements, please send a cover letter
and a CV to recruitment@adeointl.org on or before 27th July 2012.
ADEO is an equal opportunity Employer
Please note that
canvassing will lead to automatic disqualification