Position: Personal Assistant
Reporting to: The Group CEO
Objective
The overall objective of the position is to provide efficient and responsive administrative, organisational and logistical service to the Group CEO helping him to optimize his time utilization.
Main responsibilitiesReporting to: The Group CEO
Objective
The overall objective of the position is to provide efficient and responsive administrative, organisational and logistical service to the Group CEO helping him to optimize his time utilization.
- Manage
and maintain the Group CEO’s diary
- Filter
emails, highlight urgent correspondences and print attachments
- Conduct
weekly diary meetings with the Group CEO to discuss upcoming engagements,
invitations and other requests
- Schedule
on behalf of the Group CEO meetings between him and his direct reports and
the committees and groups to which he is a member
- Coordinate
travel and accommodation requirements for the Group CEO
- Filter
general information, queries, phone calls and invitations to the Group CEO
by directing or taking forward such contact as appropriate
- Manage
the process of calling for briefing on behalf of the Group CEO to ensure
that he is fully prepared for all engagements
- Maintain
an accurate and reliable record in hardcopy and electronic records on
behalf of the Group CEO
- Prepare
correspondences on behalf of the Group CEO including the drafting of
general replies
- Keep
and retrieve files
- Ensuring
guests meeting the Group CEO are well taken care of.
- Provide
a service that is in line with the Group CEO’s work habits and preferences
Person Specification
Experience:
- Credible
3 years experience in a PA/ Executive assistant role in a highly flexible
environment that requires tact, judgement and discretion in handling
internal and external customers
- Good
experience in diary management
- Good
experience of successfully working with senior management
- Private
sector experience will be an added advantage
Knowledge: Good knowledge of MS
office
Skills:
- Excellent
organisational skills and ability to multi-task
- Good
interpersonal skills
- Excellent
oral and written communication skills
- Attention
to details
- Ability
to work with minimal supervision and also work under pressure
- Ability
to develop and maintain good working relationships at all levels including
during difficult or challenging circumstances
- Ability
to prioritise and manage own workload amid conflicting demands and busy
work periods
- Ability
to exercise discretion in dealing with confidential or sensitive
matters
Education & professional
Requirements:
- A
minimum of a Bachelors degree in business management or related field from
a recognized institution
Other Job requirements:
- The
post holder will be expected to develop a good understanding of the roles
within the GCEO Office and also the roles of other Board members including
the Executive chairman
- Post
holder will be expected to creatively implement improvements to the way
the office of the Group CEO is managed
The post holder should expect that on occasion, they will be
required to work flexibly with the Group CEO and on occasion a longer than
normal day.
In addition the post
holder may be contacted by the Board or the Group CEO out of the normal office
hours to deal with unexpected events
Interested candidates
can send their CV to recruitment@workforceassociates.net on the Subject line
indicates PERSONAL ASSISTANT.
Interested candidate
to send their Cv on or before 3rdjune 2012.
Salary Ranges: Ksh 50-80k