Department: Finance
Position: Country Finance Manager
Contract
duration: 6
months
Location: Nairobi, Kenya
Starting
Date ASAP
I.
Background on ACTED
ACTED was created in 1993 to
support populations affected by the conflict in Afghanistan. Based in Paris,
France, ACTED now operates in 30 countries worldwide, with over 200
international and 4000 national staff.
ACTED has a 100 million €
budget for over 350 projects spanning 8 sectors of intervention; including
emergency relief, food security, health promotion, economic development,
education & training, microfinance, local governance & institutional
support, and cultural promotion. For more information, please visit our website
at www.acted.org.
II.
Country Profile
Capital Office: Nairobi
National Staff : 76
Areas : 2 (Pokot, Middle
Juba)
On-going programmes : 10
Budget : 10 M
ACTED launched its Kenya
mission in January of 2008 with an emergency assistance program for residents
in Nairobi slums affected by the post election violence. Since 2009, Nairobi
has been the home base of ACTED’s relief operation in Southern Somalia aimed at
supporting vulnerable farmers affected by recurrent droughts.
In 2010, ACTED’s mission in
Kenya/Somalia sought to address the needs of pastoralist and farmer communities
of North Central Kenya and South Somalia arising from multiple shocks such as
adverse climatic conditions and disease outbreaks, through emergency food and
non-food items distribution.
In the wake of this emergency
context, ACTED also promoted the adoption of sustainable community-based
solutions, emphasizing livelihood strengthening and diversification, natural
resource rehabilitation and management, good hygiene practices and access to
sanitation facilities.
ACTED is developing its
programs in South Somalia, focusing on building capacity to respond to
emergency outbreaks, as well as ensuring local populations are integrated into
longer term projects aiming at improving their livelihoods. This will occur in
the form of food, water, sanitation and hygiene (WASH) and livelihood support
to vulnerable agro-pastoral and riverine communities. Today, ACTED’s teams and
resources are mobilized on the front of dire needs in our areas of intervention
in Somalia and Kenya, as well as other areas in the Horn of Africa.
III.
Position Profile
Under the authority of the
Country Director and Finance Director in HQ, the Country Finance Manager (CFM)
will be responsible for ACTED accounting and financial management in-country.
The CFM ensures that national legislation is adhered to, and that the country
specific standards are applied in ensuring efficient use of resources.
Accounting
and Financial Management
·
Accountancy: Supervise accountancy procedures: filing of
documents, allocation of expenses, vouchers registration, balance checking,
etc.; Verify and compile monthly accounts from each base; Communicate accounts
on a monthly basis to HQ, respecting SAGA procedures and deadlines; Manage the
presentation, circulation, filing and archiving of accounting and financial
documents in conformity with FLAT procedures;
·
Treasury: Open/close bank accounts on the authority of the
General Delegate; Oversee the management of bank accounts: follow transfers,
check balances, check authorised visas; Supervise the management of safes and
cash: available amount, balance checks, security instructions; Assess monthly
cash-flow needs for projects and bases and communicate cash requests to the HQ;
Manage money transfers, bases cash-supply and amounts in circulation, whilst
defining payment procedures (bank transfer, cheque, cash etc.);
·
Commitment of expenditure: Set up and formalise procedures for
the commitment of expendiure, conform to ACTED procurement guidelines: collect
visas of authorised staff members, set-up commitment ceiling in local
currencies, define methods and timescales for payment according to local
practices; Ensure that procedures are adhered to in terms of contracts and
payments; Ensure that proofs of purchase are valid (contracts, orders, bills,
inoices, delivery receipts etc);
Budget
Management
·
Ensure budget follow-up: Develop tables necessary for financial
monitoring and for budget follow up within the mission; Analyse gaps between
planned budgets and actual expenses; Anticipate financial risks; Calculate and
supervise the monthly cost of each vehicle (fuel consumption, repairs) in
coordination with Country Logistician; Calculate monthly communication costs of
each base (phone, e-mail, Internet), in coordination with Country Logistician;
·
Develop project budgets:
·
Develop budgets for project proposals according to project needs
and Donor constraints;
·
Draft financial reports (mid-term and final) respecting
contractual deadlines;
·
Guarantee the respect of Donor procedures for each financial
contract.
Department
Follow-up
·
Team leadership: Update the organigramme and ToRs of the finance
department according to the mission development; Oversee the team and undertake
appraisals of directly supervised colleagues; Ensure training and capacity
building for finance team members in order to increase the level of technical
ability and skills within the department;
·
Internal Procedures and Information Flows; Develop relevant
management procedures within the team; Improve information flows within the
department and with other departments and projects
IV.
Qualifications:
·
Masters degree minimum in Finance or related area;
·
3+ years of solid experience in financial management and
monitoring systems, preferably of large development programs, possibly
complemented by academic expertise;
·
Excellent financial and analytical skills;
·
Excellent communication and drafting skills for effective
reporting on programme financial performance;
·
Ability to manage a financial/monitoring team and demonstrate
leadership;
·
Ability to monitor and evaluate financial and monitoring skills
of communities through capacity-building efforts;
·
Ability to operate in a cross-cultural environment requiring
flexibility;
·
Familiarity with the aid system, and understanding of donor and
governmental requirements;
·
Prior knowledge of the region an asset;
·
Fluency in English required – ability to communicate in local languages
an asset;
·
Ability to operate Microsoft Word, Excel and Project Management
software
V.
Conditions:
·
Salary defined by the ACTED salary grid; educational level,
expertise, hardship, security, and performance are considered for pay bonus
·
Additional monthly living allowance
·
Free food and lodging provided at the organisation’s guesthouse
·
Transportation costs covered, including additional return ticket
+ luggage allowance
·
Provision of medical, life, and repatriation insurance +
retirement package
How
to apply:
VI.
Submission of applications:
Please send, in English, your
cover letter, CV, and three references to jobs@acted.org Ref : CFM/KEN/SA
ACTED Att: Human Resources
Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For
more information, visit us at http://www.acted.org
Closing
date: 23
Jul 2012