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Logistics Coordinator Job in Nairobi (with frequent travel to Somalia


Organizational Background
Mulrany International is an International organization registered in the United Kingdom with its headquarters in London, UK and has a regional African office in Nairobi, Kenya.
We specialize in international health.
We rebuild and restore lives shattered by disaster through healthcare and education. We are on the frontline of global emergencies to deliver medical aid and revive health services in some of the world’s toughest places. Our team have a mission to end the needless loss of life in the poorest countries caused by a lack of effective health care.
We help communities set up medical services for the long term. Currently, we have programs in Somalia, Kenya and South Sudan.
Our present donor portfolio includes the WHO and UNICEF. Mulrany International is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development. The Logistics Coordinator will be based in Nairobi, and will conduct regular visits to the field in Somalia and South Sudan.
Tasks and Responsibilities
Procurement: To ensure the respect of donors’ procurement guidelines and procedures; To identify good quality service providers at the Kenyan level; To check the quality and conformity of the items purchased; To draft and update services contracts as well as tenders; To conduct regular market assessments of durable equipment in Nairobi and to ensure that market assessments are conducted regularly.
Management and Human Resources: To supervise, advise and coordinate the Logistics Coordination team in Nairobi; To support the field Logicians and program staff in terms of set-up and knowledge of procedures; To assess training needs for all Logistics staff and to organize the provision of required training; To analyze and report on the needs in terms of Logistics Human Resources in Nairobi and the field; To spearhead the recruitment of Logistics staff in Nairobi and participate in the recruitment of field staff; To validate all disciplinary procedures; To validate any changes to the structure of the Nairobi Logistics team with the Country Director.
Vehicles Fleet Management: To anticipate and plan for vehicle needs; To regularly assess the transporters market; To manage the drivers; To ensure a Log Book is kept for each vehicle; To ensure the follow up of the fuel, spare parts and regular technical check-up; To analyze cost and consumption of fuel; To be in charge of compiling the monthly Fuel Consumption follow up for Kenya, South Sudan and Somalia’s bases; To review all aspects of fleet management on each base at least twice a year.
Transport/cargo Management: Overall responsibility for the supply chain from Nairobi to the field (planes, trucks) for goods and supplies; Overall responsibility for the organization of timely, cost-efficient and safe transport for staff from Nairobi to the field and to external destinations. Stock Management: To ensure that the mission Logicians are aware of donors’ procedures and requirements for stock storage; To ensure the compilation of monthly stock inventories for Kenya / South Sudan / Somalia bases.
Supply: To plan deliveries from London to Nairobi to the field in collaboration with the field Logicians; To ensure the respect of Mulrany International internal procedures; Follow up of durable equipment: To make and update the durable equipment list for Nairobi base; To ensure the collection and compilation of monthly durable equipment inventories for Kenya / South Sudan / Somalia bases.
IT Management: To ensure a qualified IT person is available to support the mission; To monitor the proper use of laptops / desktops; To ensure the proper use of Antivirus and the systematic backup of data on all computers; To ensure that a cost-effective and functional internet access service is maintained.
Security: The Country Director have primary responsibility for security management on the Kenya and Somalia mission, but the Logistics Coordinator plays a key role by providing technical advice and supporting the implementation and monitoring of agreed security actions and procedures; To help to collect and update information regarding the security environment; To inform visitors about the security rules and regulations on the mission; To set up the means of communication in the field and ensure that all staff know how to use them.
Other tasks: To ensure the proper management of the Nairobi Office and expatriate accommodation • To provide basic back-up logistical support to the South Sudan / Somalia mission.
Educational Background
Education: Logistics & procurement, finance & accounting, project management, engineering or other areas related technically related to Humanitarian Logistics.
Experience: 1 to 3 years of experience within an International NGO • Previous experience of remote management contexts is an advantage • Experience in team management and planning.
Transferable skills: Good knowledge of procurement guidelines of the major institutional donors; Capacity to propose new ideas and put them into action; Good communication and training skill; Ability to motivate others to adopt new ideas and bring about change; Natural ability to connect with other stakeholders and team members; Strong capacity to work independently and with initiative; Good multitasking skills; Ability to manage a heavy workload, to delegate tasks/responsibilities and to constantly reassess priorities; Ability to work effectively in a multicultural team; Ability to meet deadlines.
Languages: A good level of written and spoken English is mandatory.
How to apply:
Applications should be submitted by 15th June, 2012. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. Mulrany International is an equal opportunity employer.
Each application package should include the following: Cover letter with the applicant’s current contact information; Resume (including detailed work experience, education/degrees); and References (minimum of three, with complete contact information).
All applications should be sent to Mulrany, at recruitment@mulranyinternational.org with the subject line: “Logistics Coordinator – Nairobi”.

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