Overall Objective
The PSO will report directly to the Country Director. S/he will be responsible for providing program and administrative support to the CD in Nairobi and senior management team in Somalia.
The PSO will report directly to the Country Director. S/he will be responsible for providing program and administrative support to the CD in Nairobi and senior management team in Somalia.
As required, the PSO will also assist with specified processes
for program development by following up various actions and disseminating
information to the Somalia team.
The PSO will also provide additional specified support for
program implementation as requested.
Background
The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997.
Background
The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997.
DRC aims at integrating its Somalia activities within a wider
regional mixed migration programme, comprising the existing programmes in
Kenya, Somalia (South Central, Puntland and Somaliland), Ethiopia and
Yemen.
DRC Somalia programme operates within a regional framework (East
Africa and the Horn) and incorporates three major components namely, long term
community driven development, emergency urban/rural humanitarian interventions
and protection/advocacy.
DRC Somalia implements both emergency and longer-term interventions targeted to the development of the economic and institutional capacities of selected communities in rural and semi-urban districts affected by displacement.
DRC Somalia implements both emergency and longer-term interventions targeted to the development of the economic and institutional capacities of selected communities in rural and semi-urban districts affected by displacement.
Internally displaced people, returnees and other groups who are
living in settlements in abject poverty and with considerable protection gaps
are assisted though emergency humanitarian interventions in water and
sanitation as well as through livelihood and protection activities.
DRC advocates through traditional leaders for increased respect
for international human rights, particularly for the increased respect of the
rights of displaced people, refugees, migrants, women and children.
An integral part of the advocacy programme is conflict
resolution between disputing clans through traditional mechanisms.
Key Responsibilities
a) Senior Management Support
Key Responsibilities
a) Senior Management Support
- Ensure
timely and accurate execution of the day-to-day managerial support
requirements of the Country Director and senior management team by
ensuring meetings are attended, handling information requests, receiving
visitors, arranging conference calls, scheduling meetings, etc.
- Support
DRC Somalia senior management in coordinating activities, such as
conferences, trainings, quarterly and programme meetings, field visits,
international travel, internally and externally organized workshops. This
role will also include taking meeting notes for those meetings/workshops
attended, preparation of materials for quarterly and programmatic
meetings, and compilation and distribution of meeting minutes and relevant
information.
- Maintain
master calendar for DRC Somalia.
- Communicate
with external partners, donors and visitors as advised by the CD
- Organising
and coordinating visits by donors, regional teams or Headquarters.
- Provide
support as required in reviewing correspondence, assisting with
recruitment processes, and other administrative actions
- Liaise
regularly with staff in other departments, field offices, consultants, and
other external contacts to ensure effective information flow and timely
actions.
- Maintain
an effective filing system to include key correspondences,
organisation/project reports, financial information and other relevant
documents.
- Responsible
for day-to-day project correspondence, information sharing and filing,
ensuring that appropriate follow-up actions are taken for the Country
Director.
- Maintain
records and track the status of the senior management action items.
b) Programme Support
- Support
new programme development processes as directed by the CD or Programme
Director. With support from PD, play a support role in new project
inception processes that involves ensuring work plans/budgets; office,
staffing etc are in place for project start-up activities.
- Under
the direction of the CD, perform liaison services on behalf of DRC to
donors, Government Officials, other relevant partners and government
agencies (e.g. UN, NGOs, etc.)
- Represent
DRC in programme coordination meetings with other development partners, UN
agencies etc in the absence of the CD, PD or technical coordinators.
- Develop
talking points and background and briefing materials for meetings,
conferences, publicity, advocacy and fundraising for DRC Somalia in
collaboration with regional communications advisor.
- Work
with the PD to ensure that the annual projects work plans and budgets are
finalised approved for all the projects.
- Work
with PD to ensure that all key programme documentation is filed and easily
accessible.
- Provide
the programme support required to the PD to organise the organizational
wide annual work planning process and the internal project/organization
programme reviews and evaluations.
- As
directed, undertake research and prepare written briefings for CD on
topical issues related to program development.
- In
collaboration with PD, support project coordination as may be requested.
- Perform
other duties as determined by the CD.
Reporting Arrangements
The post holder reports to the Country Director - Somalia
Required Qualifications
The post holder reports to the Country Director - Somalia
Required Qualifications
- University
Degree or similar qualifications desirable, Masters Degree preferred.
- Minimum
four (4) years office, administrative and programme management experience.
- Excellent
written and spoken English is essential
- Demonstrated
ability to manage processes and maintain accurate records.
- Ability
to work independently and to maintain flexibility in working hours.
- Energetic
and flexible with high sense of responsibility and excellent
organisational, planning and time management skills
- Demonstrated
ability to coordinate tasks to meet deadlines.
- Good
interpersonal skills; ability to work in a multi-cultural, multi-ethnic
environment with sensitivity and respect for diversity.
- Demonstrated
ability to develop and maintain effective work relationships with
counterparts.
- Ability
to write in a clear and concise manner and to communicate effectively
orally.
- High
level of integrity and able to maintain strictest of confidentiality
- High
competence in handling situations with tact and diplomacy
- Ability
and willingness to travel to field sites as needed
- Good
command of computer programs and applications with significant
capabilities in computerized database and spreadsheet construction, and
their practical application.
Conditions
Availability: 1 July 2012
Duty station: Nairobi with travel to the field to field programmes throughout Somalia.
Contract: One year contract with possibility of extension. Terms and conditions in accordance with DRC terms for National staff in Kenya.
For general information about the Danish Refugee Council, please consult www.drc.dk
General Commitments
DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
Application Process
Applicants should send a 1-page cover letter that clearly states how they are qualified, and why they are interested in the post, together with their CV (not longer than 4 pages) to: drcjobs@drchoa.org
Please indicate “Programme Support Officer” as the subject heading.
The deadline for applications is May 13, 2012.
We encourage all qualified candidates to apply, irrespective of age, nationality, race, gender or age.
Availability: 1 July 2012
Duty station: Nairobi with travel to the field to field programmes throughout Somalia.
Contract: One year contract with possibility of extension. Terms and conditions in accordance with DRC terms for National staff in Kenya.
For general information about the Danish Refugee Council, please consult www.drc.dk
General Commitments
DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
Application Process
Applicants should send a 1-page cover letter that clearly states how they are qualified, and why they are interested in the post, together with their CV (not longer than 4 pages) to: drcjobs@drchoa.org
Please indicate “Programme Support Officer” as the subject heading.
The deadline for applications is May 13, 2012.
We encourage all qualified candidates to apply, irrespective of age, nationality, race, gender or age.