The International
Rescue Committee has been working in Somalia since 2006, providing essential
services to conflict and disaster affected communities.
The IRC has been operational in Central Somalia (Mudug and Galgadud regions) and Mogadishu implementing interventions in the areas of livelihood, WASH and health reaching out to more than 200,000 conflict and drought affected people. Applications are invited for the position of:
Human Resources and Administration Officer
Job Purpose/ObjectiveThe IRC has been operational in Central Somalia (Mudug and Galgadud regions) and Mogadishu implementing interventions in the areas of livelihood, WASH and health reaching out to more than 200,000 conflict and drought affected people. Applications are invited for the position of:
Human Resources and Administration Officer
Reporting to the Operations Coordinator, the HR/Admin officer will support and lead in various HR and admin functions for IRC Somalia such as:
- ensuring
adherence to all personnel policies;
- recruitment,
- orientation
and training for staff;
- managing
staff payroll;
- staff
contract management and overall office administration.
This position will be based in Nairobi with travel to field
sites in Somalia
Specific responsibilities
Specific responsibilities
- Maintain
a thorough knowledge of IRC personnel policies and support and guide in
implementation of policies in every site. Assist the Operations
Coordinator in developing and reviewing policies/ guidelines and present
to the Country Director for approval
- Ensure
proper and adequate understanding of Somalia/Kenya labor laws and IRC’s
obligations and advice the Operations Coordinator on the same
- Provide
technical support and on job trainings for field based HR/ admin staff
- Manage
recruitment process including review of CVs and short listing and ensure
that all recruitment has passed through reference checks, timely job offer
and proper orientations for newly hired staff
- Monitor
and ensure the timely preparation and payment of payroll for the Ministry
of Health seconded staffs, back pay, severance and other related pays due
to staff
- Monitor
and ensure that all personnel documents are updated and maintained in the
personnel files
- Ensure
all staffs have completed personnel files
- Ensure
all employees database is maintained and updated
- Maintain
up to date leave records for staff
- Follow
up and ensure to conduct exit interviews for exiting national/ expat staff
and maintain copies on the file
- Monitor
and coordinate timely contract renewals, preparation of ID cards, hiring
and termination letters
- Overall
responsibility for office administration ensuring smooth functioning of
the office and portrayal of professionalism- cleanliness, staff
attendance, management of visitors
- Follow
up timely procurement of office supplies and monitor reconciliation of
office supplies with the warehouse report from logistics
- Assist
in purchasing and selecting staff gifts, organizing fare well parties etc
- Travel
to the field sites in Somalia at least three times in a year to monitor
compliance with administration systems and policies, review administration
operations
Qualifications
- University
Degree/College diploma in Management, Business Administration with focus
on human resource management and office administration
- At
least 3-5 years experience with an INGO in similar roles
- Strong
organizational skills, ability to operate professionally and at a pace
that assists in fast tracking various HR processes and decisions
- Ability
to manage demanding workload and problem solving
- Excellent
computer skills, especially word, excel and power point
- Excellent
in English and Somali both speaking & writing
Sending applications: qualified candidates are requested to send their application and CV to the email ID: IRCSomaliaJobs@rescue.org with the subject line as IRC Somalia Jobs- Application for the position of HR/Admin officer. Please do not attach any certificates at the application stage.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
