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Program Administrator Job in Kenya

icipe is an intergovernmental organisation funded by government aid agencies, UN organisations and private foundations to carry out research and training in environmentally sound and sustainable management of arthropods for improved health and agricultural productivity in the tropics.

icipe has approximately 350 staff to support its research and capacity building programmes, located at various sites in Kenya and Ethiopia.

icipe wishes to urgently recruit a suitable person to fill the position of a Program Administrator for the icipe - IITA project based at Duduville campus, Kasarani, Nairobi.

This is a local (national) position that offers a two-year contract that is renewable.

The Progam Administrator will perform the following duties, among others:


  • Developing partner contracts/sub-grants in line with donor grant agreements
  • Following up with project partners to ensure reports are submitted in timely manner
  • Following up to ensure that project partners’ payments are executed in a timely manner
  • Following up with Lead Institutions and partners in the project to ensure smooth flow of project paperwork
  • Assisting in compiling donor reporting while complying to donor reporting templates
  • Developing and maintaining an efficient filing system and databases for print and electronic files/documents on NRM Program activities and projects.
  • Developing project portfolios with clear project operational guidelines.
  • Monitoring closely project execution and providing feedback to the NRM director on the status of projects advising on action to be taken with regard to project extensions, budget reallocations and any other action
  • Providing quarterly graphic representation of project expenditures against approved budgets in order to provide NRM director with a clear status of project resources
  • Following up with the Project Accountant to ensure that monthly project reports to the NRM director are done in a timely manner and expenditures are a reflection of approved project budget line items
  • Assuming responsibility for other program functions such as planning meetings, drafting letters/reports, scheduling appointments and coordinating travel arrangement
  • Liaising with HQ on policy issues relating to project grants management and ensuring compliance by Program staff.
  • Any other duties related to project management and program development as may be determined by the NRM Director.
  • Advanced degree in Business Administration and training in Project Management
  • Good understanding of budgeting and financial management procedures
  • Minimum of three (3) years’ experience in Project Management/Administration
  • Excellent computer skills with good grasp of spreadsheets, word processing and other MS office applications, and ability to learn new applications quickly
  • Excellent English reporting, writing and oral communication skills
  • Knowledge of French is an added advantage
  • Be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties.
  • Possess strong ability to co-ordinate, prioritise and organize workload; take initiative and work under pressure
  • Possess positive attitude, courteous and strong service orientation.
  • Be able to work in a multi-cultural environment.
  • Be Committed to IITA’s mission and core values.

We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions. (Please note this will have to be coordinated with icipe because it is icipe who will be recruiting and paying for this staff in accordance with their scales).

Applications will be accepted up to 22 February 2012. Only applications of shortlisted candidates will be acknowledged.

Please send an application with a detailed CV, names and addresses of 3 referees including e-mail addresses, fax numbers and remuneration package to:

The Human Resources Department
icipe - African Insect Science for Food and Health
P.O. Box 30772-00100

icipe is an Equal Opportunity Employer

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