icipe is an
intergovernmental organisation funded by government aid agencies, UN
organisations and private foundations to carry out research and training in
environmentally sound and sustainable management of arthropods for improved
health and agricultural productivity in the tropics.
icipe has approximately 350 staff to support its research and capacity building programmes, located at various sites in Kenya and Ethiopia.
icipe wishes to urgently recruit a suitable person to fill the position of a Program Administrator for the icipe - IITA project based at
Duduville campus, Kasarani, Nairobi.icipe has approximately 350 staff to support its research and capacity building programmes, located at various sites in Kenya and Ethiopia.
This is a local (national) position that offers a two-year contract that is renewable.
The Progam Administrator will perform the following duties, among others:
Responsibilities
- Developing
partner contracts/sub-grants in line with donor grant agreements
- Following
up with project partners to ensure reports are submitted in timely manner
- Following
up to ensure that project partners’ payments are executed in a timely
manner
- Following
up with Lead Institutions and partners in the project to ensure smooth
flow of project paperwork
- Assisting
in compiling donor reporting while complying to donor reporting templates
- Developing
and maintaining an efficient filing system and databases for print and
electronic files/documents on NRM Program activities and projects.
- Developing
project portfolios with clear project operational guidelines.
- Monitoring
closely project execution and providing feedback to the NRM director on
the status of projects advising on action to be taken with regard to
project extensions, budget reallocations and any other action
- Providing
quarterly graphic representation of project expenditures against approved
budgets in order to provide NRM director with a clear status of project
resources
- Following
up with the Project Accountant to ensure that monthly project reports to
the NRM director are done in a timely manner and expenditures are a
reflection of approved project budget line items
- Assuming
responsibility for other program functions such as planning meetings,
drafting letters/reports, scheduling appointments and coordinating travel
arrangement
- Liaising
with HQ on policy issues relating to project grants management and
ensuring compliance by Program staff.
- Any
other duties related to project management and program development as may
be determined by the NRM Director.
Requirements
- Advanced
degree in Business Administration and training in Project Management
- Good
understanding of budgeting and financial management procedures
- Minimum
of three (3) years’ experience in Project Management/Administration
- Excellent
computer skills with good grasp of spreadsheets, word processing and other
MS office applications, and ability to learn new applications quickly
- Excellent
English reporting, writing and oral communication skills
- Knowledge
of French is an added advantage
- Be able
to work independently with minimal supervision, but also participate as a
team member in accomplishment of duties.
- Possess
strong ability to co-ordinate, prioritise and organize workload; take
initiative and work under pressure
- Possess
positive attitude, courteous and strong service orientation.
- Be able
to work in a multi-cultural environment.
- Be
Committed to IITA’s mission and core values.
We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions. (Please note this will have to be coordinated with icipe because it is icipe who will be recruiting and paying for this staff in accordance with their scales).
Applications will be accepted up to 22 February 2012. Only applications of shortlisted candidates will be acknowledged.
Please send an application with a detailed CV, names and addresses of 3 referees including e-mail addresses, fax numbers and remuneration package to:
icipehr@icipe.org
The Human Resources Department
icipe - African Insect Science for Food and Health
P.O. Box 30772-00100
Nairobi
Kenya
icipe is an Equal Opportunity Employer