Introduction
Save the Children is the world's largest independent children’s organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide.
Save the Children is made up of 27 member organisations across the globe.
Through Unified Presence, Save the Children aims to create a stronger voice for children by unifying the operations in all countries where more than one Save the Children Member organizations operates.
This will result in one organisation at the national level in each country and
a unified programme delivery structure for all Save the Children Alliance
Members.Save the Children is the world's largest independent children’s organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide.
Save the Children is made up of 27 member organisations across the globe.
Through Unified Presence, Save the Children aims to create a stronger voice for children by unifying the operations in all countries where more than one Save the Children Member organizations operates.
Save the Children has a long history of working in partnership in Somalia and it is one of the leading INGO's working in Somalia for the rights of children.
Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), health, protection and emergency responses.
Save the children has an operation in Somaliland, Puntland and South Central Somalia.
Due to constraints on security, and the need to liaise with UN agencies, other NGOs and donors the country office is based in Nairobi and senior managers and directors are expected to travel extensively to monitor and support programme work in all parts of Somalia that are accessible and where security threats are being effectively mitigated.
The Grants Officer is newly created post to boost capacity of programme’s grants management responsibility
Job Purpose
The purpose of this post is to ensure Save the Children Alliance programme adheres to all its grant management obligations internally within Save the Children and externally with donors.
The Grants Officer will support the Grants Manager in ensuring that key processes are in place and operationalised to ensure that grant risk assessment, proposals development, donor financial and non-financial compliance, and reporting requirements are achieved
Key accountabilities
- Ensure
that systems to monitor and track grants on a monthly basis are Up to Date
and liaise closely with the Grants Manager (South Central Somalia), to
schedule the analysis of monthly variance.
- Support
the Grants manager to check that grant management statistics, including
Grant tracking template, Key Performance Indicators, (KPIs) are compiled
on a monthly basis and maintained at an acceptable level.
- Create,
maintain and close donor grant files and ensure that the Grants Management
filing system is maintained in accordance with established grant
management protocols and that all grant documentation is properly filed
therein.
- Keep
electronic database of all proposals, contracts and amendments uploaded on
the FMS.
- Ensure
that grant files for grants already in the FMS system are updated with
current information.
- Advise
budget holders on receipt of new funding source codes to ensure the upload
into FBS and ensure that Hargeisa National finance team creates FSCs for
all new grants.
- Communicate
with the reporting officer to ensure that the reporting schedule is up to
date and maintain records of all reports submitted to the donor both
electronic and in the grant files.
- Support
the Grants manager during external or internal audits from Nairobi.
- Together
with the Grants Manager ensure adequate internal control systems are in
place and all procurement procedures are consistently implemented to
effectively utilise grants and all Save the Children assets. Review of
financial documentation received from the field for compliance to Save the
Children procedures.
- Together
with the Grants Manager, ensure that scheme of delegations are adhered to
across the country programme.
- Carry
out UNICEF liquidations under the supervision of the Grants manager
- Comply
with all relevant Save the Children policies and procedures with respect
to health and safety, security, equal opportunities and other relevant
policies.
- Carry
out the responsibilities of the role in a way which reflects Save the
Children's commitment to safeguarding children in accordance the Child
Protection Policy.
Working contacts
External: Donors, non-governmental organisations, partner agencies
Internal: Close daily contact with the Grants Manager, budget holders and finance staff in the field, as well as the CD, Directors and other staff in Southern Somalia.
Core Competencies & Qualifications
Essential:
Minimum criteria for Global Alliance Roster plus:
External: Donors, non-governmental organisations, partner agencies
Internal: Close daily contact with the Grants Manager, budget holders and finance staff in the field, as well as the CD, Directors and other staff in Southern Somalia.
Core Competencies & Qualifications
Essential:
Minimum criteria for Global Alliance Roster plus:
- 5 years
substantial grants management experience in a large INGO or other
international relief/development organizations with a variety of funding
sources;
- University
degree in finance, accounting or other related academic discipline;
- Postgraduate
specialisation in accountancy e.g ACCA/CIMA qualification – or relevant
professional experience;
- In-depth
knowledge of grant management and understanding of donor compliance requirements
for major donors, including USAID, ECHO, EU and EC;
- Understanding
of systems audit and articulating clear practical recommendations
- Understanding
of Monitoring and Evaluation as well as accountability towards donors and
beneficiaries
- Understanding
of financial eligibility issues and of key principles of donor accounting
- Knowledge
of funding database/ grants tracker management.
- Good
negotiation, communication, interpersonal skills and ability to work as
part of a team.
- Significant
experience of managing multiple large and medium grants annually
- Good
personal organizational skills, including time management, and ability to
meet deadlines and work under pressure
- Experience
working in difficult and/or emergency environment.
- Ability
to work within a multicultural setting
- Fluency
in written and spoken English
- Commitment
to and understanding of Save the Children’s aims, values and principles
- Have
undertaken Save the Children approved Safety and Security training in
accordance with member and Save the Children international required
minimum standards.
Desirable:
- Information
Communication Technology literate
Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.
Applications should be forwarded to: vacancies@scsom.org
Application Closing Date: Wednesday 15th Feb 2012, 15:00 pm