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Administrative Secretary Job Vacancy

St. Augustine Senior Seminary – Mabanga situated between Webuye and Bungoma along Eldoret – Bungoma Highway wishes to announce the following vacancy

Administrative Secretary 

1. Duties

  • Type and handle official documents (mails, reports, correspondence, memos, etc)
  • File and photocopy documents for the commission
  • Handle office petty cash for the commission
  • Organize for meetings and take minutes at meetings of commissions
  • Follow up on actionable items specified in the minutes
  • Maintain the schedule of engagements and itineraries of the National Executive Secretaries/HODS and other officers and the calendar of events of the Commission or department
  • Support in arrangement for workshops and provide secretarial support at the workshops
  • Maintain an up-to-date mailing list of existing and potential contacts
  • Keep the office organized and ensure maximum care and security of office equipment and facilities
  • Treat all confidential information and documents with utmost sense of responsibility
  • Receive phone calls and take messages for the respective owners
  • Receive visitors who come to the respective commissions
  • Provide information required to callers or visitors of the commissions/department
  • Take and relay messages immediately to the owner(s)
  • General administrative and clerical support
2. Qualifications
  • Diploma in relevant field
  • Must demonstrate high level of initiative , honesty, dynamic strategic thinking
  • Knowledge of Quick books will be an added advantage
  • Project report writing skills
  • Must have good interpersonal skills
  • A person of attested integrity
  • University Degree will be an added advantage
  • Able to work with minimal supervision
3. Performance Indicators

Extent of carrying out duties and responsibility in 1 above.

4. Personal Traits 

Shows, in both belief and practice, deep commitment to the ideals and values of the Catholic Church, with good recommendation from own parish priest 

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800

Applications must reach us on or before 9th March 2012 

Only shortlisted candidates will be contacted 

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