Development
& Training Services Inc (dTS) is implementing the Kenya Performance,
Analysis, Communication and Evaluation, (Kenya PACE) project providing a range
of monitoring, evaluation, assessment, verification, reporting and performance
management services in support of USAID / Kenya’s project portfolio.
Position Title: Personal Assistant to the COP / Receptionist
Reporting to: COP/Finance and Administration Manager
Job location: Nairobi, Kenya
Duration of contract: 12
months with possibility of extensionPosition Title: Personal Assistant to the COP / Receptionist
Reporting to: COP/Finance and Administration Manager
Job location: Nairobi, Kenya
Summary of Activities
The Personal Assistant/Receptionist will act as the COP’s first point of contact with clients, consultants and other interested stakeholders.
Main Responsibilities
- Maintain
the COP’s calendar and ensure to update the diary on a daily basis.
- Assist
in arranging travel including reservations for hotel
accommodation,ticketing and accounting for advances.
- Assists
in the planning and preparation of meetings, project events, conferences
and conference telephone calls, including gathering documentation,
research and coordination of participants.
- Prepare
tracking tools for project activities; evaluations and workshops.
- Track
pending actions and remind the COP and other staff.
- Manage
all internal and external correspondence.
- Follow
up communication within PACE Project and external communication with
partners and take minutes of meetings and ensure follow up of action
points from meetings.
- Receive
visitors and enquiries at the Reception and direct them appropriately.
- Answer
all incoming calls and handle caller’s inquiries whenever possible.
Position Requirements
- Bachelor’s
degree in Business Administration/Social Sciences from an accredited
university
- Fluent
English and Kiswahili required
- 3-5
year’s experience supporting executive leadership
- Readiness
to travel to various meetings and project activities
- Adherence
to professional attire and demeanor
- Proficiency
in Microsoft Office
Position Title: Driver
3 Positions
Reporting to: Finance and Administration Manager
Job location: Nairobi with frequent field travels
Duration of contract: 12 months with possibility of extension
Main responsibilities
3 Positions
Reporting to: Finance and Administration Manager
Job location: Nairobi with frequent field travels
Duration of contract: 12 months with possibility of extension
Main responsibilities
- Operates
project vehicles to assure safe transportation of clients to and from
various destinations.
- Maintains
a vehicle log book including time at each stop, purpose of trip, number of
passengers per day, mileage, and vehicle maintenance;
- Exercises
independent judgment in handling unusual situations arising with traffic
patterns and passengers;
- Assumes
responsibility for care and maintenance of project vehicles;
- Performs
photocopying and other office tasks as required, assists with payments to
statutory bodies like KRA, NSSF, NHIF and assist with purchase of office
consumables (kitchen supplies and stationery), among other
responsibilities that may be assigned by the Supervisor.
Position requirements
- At
least 5 year’s work experience as a driver, preferably with
non-governmental organizations.
- Experience
with a USAID funded project will be an added advantage.
- Good
knowledge of and experience as a driver in Kenya
- Knowledgeable
and able to operate office equipment e.g. photocopier, digital camera,
video recorder and maintain files
- Possess
basic vehicle mechanics
Please clearly indicate the position you are applying for in the title of your email.
Only short listed candidates will be contacted.
Applications should be addressed to:PACErecruit@onlinedts.com or cwanjiru@onlinedts.com by 20th January, 2012
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