Indiana Institute for Global Health – Kenya (IIGH-K), an
organization in partnership with the Academic Model Providing Access to
Healthcare (AMPATH), has the main objective to improve the health and medical
well-being of Kenyans, especially the communities affected by the HIV and AIDS
pandemic.
IIGH-K manages several enterprises engaged in various industries (such as handicraft, hospitality and catering, vocational and horticulture) and provides administrative services for select AMPATH activities.
It is a growing and innovative organization that seeks individuals who are highly competent, pro-active, and self-driven.
Job Title: Administrator
1 Post
Job Purpose Summary
To provide administrative services to AMPATH/FPI/IIGH-K departments and enterprises, as defined below, in order to develop and maintain effective and efficient organization operations.
Key Responsibilities
1. Operational Management:-
Office Administration:
- Responsible
for the implementation and ongoing maintenance of all office policies and
procedures.
- Management
of the administrative systems including the filing, library and database
systems
- Facilitation
and oversight of payroll where necessary
- Organization
of fiscal and legal documents
- Oversee
organizational insurance policies
Department Administration:
- Plan,
develop and guide strategy for enterprise operations so as to meet agreed
organizational performance plans within agreed budgets, projections and
timescales
- Establish
and maintain appropriate systems for measuring necessary aspects of the
overall operations
- Monitor,
measure and report on operational issues, opportunities and development
plans and achievements within agreed formats and timescales
- Liaise
with other functional/departmental managers so as to understand all
necessary aspects and needs of operations, and to ensure they are fully
informed of operational objectives, purposes and achievements
- Ensure
activities meet with and integrate with organizational requirements for
quality management and controls, health and safety, legal stipulations,
environmental policies and general duty of care
- Facilitation
of individual and consolidated program budget development in liaison with
Enterprise Managers and Finance Department
- Oversee
enterprise invoicing and payables, including enterprise invoice follow up
- Increase
the effectiveness and efficiency of Support Services through improvements
to each function (HR, IT/Data, Procurement & Supplies, Finance) as
well as coordination and communication between functions
- Serve
as liaison to legal counsel in addressing standard legal issues e.g.
copyright, antitrust, governing instruments, partnerships, licensing,
lease agreements, etc
- Providing
input on matters related to tax and insurance questions, and business
structure and growth
2. Staff Management:-
- Develop,
implement and conduct office staff and office attachee/intern orientations
as needed
- Design
and implement staff communications programs in order to ensure ongoing,
positive up and down communications throughout the organization
- Delegate
responsibility to appropriate staff and attachees/interns to ensure that
the day-to-day functions and assigned projects are carried out
- Responsible
for encouraging the growth and assisting in the evaluation process of the
staff
- Manages
all aspects of the human resource function, in liaison with RSPO HR.
Trouble-shooting staff problems, management and custodian of appraisal
system
- Supervise
and coach administration staff on a weekly basis
3. Contribute
to short and long-term organizational planning and strategy as a member of the
management team.
4. Maintain awareness and knowledge of contemporary operational development theory and methods and provide suitable interpretation to directors, managers and staff within the organization.
5. Any other duty that may be assigned to you by management.
Qualifications
4. Maintain awareness and knowledge of contemporary operational development theory and methods and provide suitable interpretation to directors, managers and staff within the organization.
5. Any other duty that may be assigned to you by management.
Qualifications
- MBA
will be considered. Minimum Bachelor’s degree in business related field
from a reputable university, fields such as business administration,
finance, human resource
- Minimum
3 years experience as Administrator or in senior management positions;
preferably in a corporate, government or NGO set up
- Familiarity
with QuickBooks Enterprise edition software will be an added advantage
- Proven
Leadership and Managerial Skills
- Computer
proficiency in Word, Excel, Access, internet, ERP software, etc
- Strong work ethic and high
level of integrity
- Ability
to organize/plan/prioritize work, communicate and work effectively with a
wide variety of people, a team player
- Excellent
verbal communication and presentation skills; proficiency in English
- Must
be pro-active, detail-orientated and problem-solving
- Ability
to fulfill the job responsibilities outlined
The successful candidate will be employed on a 2-year renewable contract terms with a competitive salary and allowances.
Attached to the contract will be mutually agreed performance milestones.
Candidates who meet these requirements should submit their applications enclosing copies of certificates together with a detailed Curriculum Vitae giving details of current remuneration to:-
The Program Manager
P.O. Box 4606-30100
Eldoret
Applications MUST be received on or before 6th January 2011.
Only shortlisted candidates shall be contacted.
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