Company Profile:
Our client provides a total logistics management package, including international forwarding, ship and aircraft chartering, export packing and consolidation, inventory management, inland haulage, project transportation management, customhouse brokerage, marine agency services, project development and heavy equipment leasing and has branches in Kampala, Juba, DRC, Somalia, Germany, Dubai etc.
Location: Mombasa
Executive Assistant
Job Profile and DescriptionOur client provides a total logistics management package, including international forwarding, ship and aircraft chartering, export packing and consolidation, inventory management, inland haulage, project transportation management, customhouse brokerage, marine agency services, project development and heavy equipment leasing and has branches in Kampala, Juba, DRC, Somalia, Germany, Dubai etc.
Location: Mombasa
Executive Assistant
An executive assistant must have a high degree of business sense and a great influencing ability to persuade people in behalf of his boss or the executive.
The executive assistant should be able to do less important executive jobs, should know how to manage and handle company projects.
He/ she should also be able to carry himself/herself well in business conferences and meetings, as he will be required to represent the executive in important business functions and communications with important people.
Aside from these crucial roles of an executive assistant, he must be able to perform less menial tasks such as correspondence management, preparing company communications and research.
He must also be able to know his executive well, as he will be deciding which of the listed appointments in a day or week are most appropriate for his executive superior to attend to.
The executive assistant in this role is the one allocating the executive’s time.
Duties and Responsibilities
- Serve
as the primary support personnel to the executive the executive assistant
is assigned to.
- Should
possess an in depth knowledge of the executive’s taste and preferences to
be able to plan his schedule according to his desired order.
- Provide
executive support on matters relating to the executive’s chief obligations
and mandates.
- Coordination
of the executives schedules including internal and outside obligations.
- Arranging
meetings and conferences, handling communication and travel arrangements,
and processing related functions and documentations.
- Coordination
and prioritization of the executive’s daily appointments and business
obligations.
- Call
processing. The chief executive should be able to refer incoming calls to
the respective employee or department while ensuring that appropriate
calls are the only one that goes through to the executive. He should also
follow up on communications emanating from his superior’s office or
department.
- Works
efficiently with administrative assistants, which provide support for the
executive employee.
- Comes
up with ideas that will streamline work and identifies incidents that
require immediate attention in the organization.
- To
prepare the Chief Executive for all internal/external meetings i.e.
researching organization/individuals, briefing on “synergy” and possible
new joint working opportunities which might result from this meeting so as
to maximize new business opportunities for company.
- To
manage the Chief Executive’s workload, act as gatekeeper and follow up
meetings, external contacts, ideas for new business etc;
- To
ensure the general maintenance of reference material for bids/proposals
- To
work closely with the CEO to ensure that all projects and contracts are up
to date and ensure relevant managers produce monthly management reports
for the Chief Executive outlining progress on all projects
- To
create and manage the Chief Executive’s filing system in relation to new
business opportunities and external contacts.
Requirements
- Qualified
to Degree Level or equivalent.
- Five
years’ experience as an Executive Assistant, in support of a senior
manager.
- Substantial
experience and a proven track record of delivering continuous improvement.
- High
level experience of staff management.
- Excellent
Excel skills.
- Excellent
organization, writing and interpersonal skills.
- Excellent
presentation skills together with the ability to think on your feet.
- Knowledge
and sound understanding of basic accounting
- Ability
to prepare management and other reports as necessary to a high standard.
- The
ability to pay high attention to detail to ensure that high quality work
leaves the organization;
- Ability
to work under pressure to tight deadlines and coordinate the input of
others in these circumstances.
- Ability
to work effectively with a range of partners and stakeholders.
- The
ability to work in a discreet manner, maintaining confidentiality.
To apply for this position send your CV to mycv@myjobseye.com
quoting the position in the subject line.
Kindly also mention your current/ last salary and benefits.
Only shortlisted candidates will be contacted
Kindly also mention your current/ last salary and benefits.
Only shortlisted candidates will be contacted
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