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Administrative Assistants Job Vacancies - World Bank

Administrative Assistant (Accounts Transactions Specialist)

(2 positions on Local Appointment, 2 year Term)

The World Bank Kenya Country Office is looking to fill 2 positions of Administrative Assistant (Accounts Transactions Specialist), based in Nairobi, Kenya.

The Accounts Transactions Specialist will work as part of the administration, accounting and resource management staff in the Kenya country office.

Under the general supervision of the Country Director, and the direct supervision of the Senior Resource Management Officer (Head of Finance & Administration), the Accounts Transactions Specialist would carry out the following functions:
  • Provide primary assistance and support to the Resource Management Team in processing accounting transactions.
  • Handle routine data entry to the system including posting of purchase orders, purchase requisitions, appointments for short term consultants and temporaries; extended term consultants and temporaries, consulting firms, goods receipt, and service entry sheets.
  • Undertake online banking, check writing and any other payment related transactions and filing of accounting documents.
  • Identify and resolve diverse accounting and administrative transactional issues as they arise, which often require interpretation of existing procedures and processes and independently determine appropriate applications and /or in consultation with the accounting team members.
  • Process online internal purchase of office supplies and consumables.
  • Ensure that all transactions are made in compliance with the Bank’s policies and procedures and the required documentations are fulfilled before processing the transactions.
  • Properly use trust funds and Bank Administrative Budgets after obtaining authorization or clearance from the Supervisor or Task Team Leader.
  • Follow up contracts and ensure that payments are made properly and timely as per the terms and conditions and close contracts after verifying that all payments due are paid and any unutilized balance will not be paid.
  • Review and manage any long outstanding contracts or items and follow up timely settlements.
  • Perform other tasks assigned by Management (Supervisor) with respect to the Country Office program and act as primary back-up to the Country Office Accountant.
The successful candidate will be holder of at least a College Diploma in accounting with 5 years experience, or university degree in accounting with three years experience. 

A professional accounting qualification at Intermediate level and above will be a distinct advantage.

Prior experience in a computerized accounting environment, ability to handle sensitive and confidential information and strong interpersonal skills and commitment to work in a team
–oriented, in a multi-disciplinary within a matrix management environment, is required.

The selected candidate will have to pass relevant Bank Group tests in place at time of recruitment (e.g. language, computer applications, accounting, etc).

For the full position description and complete selection criteria, qualified candidates are requested to visit and submit an on-line application at click on >employment opportunities >administrative and client support opportunities >current vacancies > job#112199. 

The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background.

Individuals with disabilities are equally encouraged to apply.

Only short-listed candidates will be contacted.

Closing date is November 21, 2011.

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