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Administrative / Accounts Assistant Job in Bungoma Kenya

The International Potato Center (CIP) is an International Agricultural Research Centre that seeks to reduce poverty and achieve food security on a sustained basis in developing countries through scientific research and related activities on potato, sweet potato, and other root and tuber crops.

CIP is part of the Consultative Group on International Agricultural Research (CGIAR).CIP operates a Regional Office for the Sub-Saharan Africa based in Nairobi, Kenya with offices in Bungoma town.

CIP is hereby inviting applicants for the position of
 Administrative /Accounts Assistant for the Bungoma Office.

Principal Functions:

The successful candidate will be supervised by the Project Manager and Regional Finance Officer and will perform the following duties:

Accounts:
  • Monthly preparation of the cash position and bank reconciliations.
  • Budget monitoring and analysis.
  • Ledger maintenance and analysis.
  • Payments to local and international suppliers including petty cash management
  • Implementation of CIP policies and procedures
Administration:
  • Maintenance of office d├ęcor
  • Make travel arrangements and travel requests for staff
  • Arranging conferences & meetings
  • Handling motor vehicle maintenance, service and supervising the drivers.
  • Maintenance and servicing of office equipment
  • Keep inventory of office equipment and supplies
  • Handle telephone calls/faxes, receive and assist visitors to the office
  • Organize and maintain filing system
  • Provide other administrative support as required
Education
  • A Degree in Business Administration-Accounting or other related professional qualifications can be considered.
Work experience
  • At least 3 years relevant experience of which 2 years should be in a similar (Accounts / administrative) position, preferably in an International Organization or Foreign Mission.
Core Competencies
  • Excellent communication and interpersonal skills
  • Good knowledge of rules, regulations and procedures of government and related agencies.
  • Ability to work independently and to take initiative when sorting issues with the government ministries and suppliers.
  • Computer literate in Microsoft Office.
  • Competent driver with current valid driving license
  • Willingness to work on weekends if circumstances require
Terms of appointment

This is a Nationally Recruited Staff (NRS) position based on a One-year renewable contract. CIP offers an attractive compensation package commensurate with experience.

Applications

Applicants should send a cover letter expressing their interest and expectations for the position, curriculum vitae and the names and contact details (Telephone, E-mail) of three professional referees, preferably by email to the
 

Regional Leader, International Potato Center (CIP),
 
email: cip-nbo@cgiar.org by December 7, 2011.

Only shortlisted candidates will be acknowledged.


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