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Project Assistant Job Vacancy

About our organization
The World Agroforestry Centre is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods.
As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.
The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 23 countries in Africa, Asia and Latin America. We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.
To learn more about our organization, please visit our website:www.worldagroforestry.org
About the position
The Project Assistant will be charged with the responsibility of assisting project leaders with the administrative and logistical management of projects in the East African (EA) region. He/she will report directly to the project leaders but will be under the supervision of the Programme Administrator. The position will be based at the EA regional office located at ICRAF Headquarters in Nairobi.
Duties and responsibilities
§  Assist in execution and monitoring of project activities in liaison with project leaders
§  Processing of project payments to partners
§  Following up with the project Finance Assistant to ensure that quarterly project reports are done in a timely manner and expenditures are a reflection of approved budgets
§  Assisting in compiling donor reports while complying with donor reporting requirements
§  Drafting letters/reports, scheduling appointments and providing support in development of presentations and public awareness materials
§  Making logistical arrangements for seminars, workshops, study tours, conferences and coordinating travel arrangements for incoming and outgoing missions
§  Liaising with procurement and finance offices for timely purchase of project goods and services
§  Any other related duties as assigned by the supervisor.
Requirements
§  Bachelor of Business Administration/Social Degree or relevant degree
§  A Post Graduate Diploma in project management will be an added advantage
§  At least 3 years’ experience in project administration
§  Good understanding of budgeting and financial management procedures
§  Proficiency in database applications and MS office suit
§  Experience in an NGO or international organization environment will be an added advantage
§  Must be a Kenyan citizen.
Terms of offer
The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment. We believe that staff diversity promotes excellence and strongly encourage applications from qualified women.
This position is on local terms and will be for an initial period of two (2) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.
How to apply
Applications for the position must include:
§  A cover letter illustrating your suitability for the position against the listed requirements
§  A detailed curriculum vitae
§  The names and addresses of three referees, including telephone, fax numbers and email addresses.
All correspondence should be addressed to the
Human Resources Unit,
World Agroforestry Centre (ICRAF),
PO Box 30677, 00100
Nairobi, Kenya
OR via email: icrafhru@cgiar.org
and should indicate “Application for a Project Assistant” on their application letters and email submissions.
Applications will be considered until 05 November 2011 or until a suitable candidate is identified and selected.
Please note that only short-listed applicants meeting the above requirements will be contacted.

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