Dynamic People Consulting is recruiting for a
Human Resource and Administration Manager for one of its clients.
Job Objective / Summary
To design, plan and co-ordinate all aspects of administration management of the company by establishing and managing the implementation of systems and procedures in accordance with the Standing instructions approved by the Management.
Description of Duties
Job Objective / Summary
To design, plan and co-ordinate all aspects of administration management of the company by establishing and managing the implementation of systems and procedures in accordance with the Standing instructions approved by the Management.
Description of Duties
- To
co-ordinate and to guide the Head of Departments in the preparation and
evaluation of departments’ annual budgets, to consolidate the same into a
company budget and to build in systems and procedures for monitoring
performance against budget
- Provide
leadership and oversee the performance of the Administrative solutions
functions
- Develop
and activate Administration solutions, policies systems and best practices
to meet Organizational needs
- Visit
and carry out audits in liaison with the finance department of the various
Kenyan offices to ensure compliance with policy and procedures and for
operational efficiency
- Ensure
compliance with all relevant internal and external regulations relating to
administrative issues of the company in general and to location in
particular services
- Serve
as the main liaison person between the organization and the contractors
and vendors for the installation and maintenance of the centralized
services
- Administration
of Human Resource issues for all recruited staff such as benefits, leave
and travel
- Oversee
the following areas of administrative services travel and ticketing,
transport management, contracts and leases administration, events
management inventory and asset management.
- Develop
and implement appropriate strategies around the Administrative structure
and staff development that will enhance efficiency and effectiveness in
the company
- Provide
oversight in the establishment of individual performance expectations for
direct reports and regularly evaluate their performance against
organizational objectives
- Monitor
and evaluate the process of procurement in liaison with the Finance Department
to ensure expenditure control
- Fleet
management
- To
guide, lead and manage the staff in various departments in a manner that
will foster good employee relations and to co-ordinate their activities to
ensure consistency with the overall business objectives and maximization
of performance
- Ensure
availability, application and evaluate internal control systems and
procedures to maintain an up to date assets register
- Fostering,
nurturing principles and practices geared towards good corporate
governance and compliance with statutory obligations
- Provide
leadership in the general office administration including ensuring the
availability of adequate office furniture, equipment stationer space and
sanitation
- Guide
the management on Kenyan Business Environment.
- To
advise the Managing Director and the General Manager on the compilation of
the company business plan including the preparation of estimates of income
and additional sources of revenue capture, systems for the control of
expenditure, and the development of a capital plan and methods of
accumulating a capital reserve in order to implement the plan
Job Specifications
A detailed description of the minimum and desirable level of education, professional qualifications, experience and personal attributes.
Professional Qualifications
A detailed description of the minimum and desirable level of education, professional qualifications, experience and personal attributes.
Professional Qualifications
- University
degree in Social Sciences
- Diploma
in Human Resources/Industrial Relations
- Member
of IHRM (K)
- Masters
degree in Social Sciences, Management or Business Administration
- Excellent
skills in the use of Information Technology, for the purpose of processing
information and communication
- 5
years progressive working experience
Key Result Areas
- Effective
Management of HR management programmes of the company
- Sound
Industrial relations
- Effective
systems for recruitment, retention, management and development of staff.
- Regular
and effective communication of the systems and procedures to the HOD’s
- Enhanced
integration and teamwork of all staff throughout the Company
- Reasoned
staff establishments and staff levels in the company.
- A
high degree of morale and discipline amongst all staff.
This job description is meant to be only a representative summary of
the major duties and responsibilities performed by the jobholder.
The jobholder may be requested to perform job-related tasks other than those stated in this description.
Personal Traits, Qualities and Aptitudes
The jobholder may be requested to perform job-related tasks other than those stated in this description.
Personal Traits, Qualities and Aptitudes
- Good
Interpersonal and communication skills
- Ability
to work independently
as well as a team
- Attention
to detail and a good sense of procedures
- IT
tools proficient in the processing of information and communication
- Mature
with excellent interpersonal and communication skills,
- Ability
to work independently and as a team to manage work-related
responsibilities,
- Attention
to detail, reliable and with ability to achieve high Quality Standards,
- An
efficient organizer,
- A
great sense of initiative and creativity in carrying out assignments,
- Good
analytical and writing skills,
- Honest,
a pleasant personality and willingness to go an extra mile.
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