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Procurement Assistant Job in Nairobi Kenya


Save the Children is the world's largest independent organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide. Save the Children is made up of 27 member organizations across the globe.

Through Unified Presence, Save the Children aims to create a stronger voice for children by unifying the operations in all countries where more than one Save the Children Member organizations operates.

Save the Children has a long history of engagement in Somalia and has been working in Somalia and Somaliland for the past 40 years. Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), child survival (health, nutrition & livelihood), protection and emergency responses. Currently, Save the children has operations in Somaliland, Puntland and South Central Somalia.

Job Purpose

Provide assistance to Nairobi Logistics team on matters related to day to day procurement work and assist in maintaining stores of Somalia programme in Nairobi.

Assist his/her line manager to ensure that procurements are carried out following standard Save the Children procurement policy and procedures and all documentation and paper work is properly filed & kept in order.

Key Accountabilities
  • If assigned, receive purchase requests and coordinate with the requesting office/department on specifications, quality and delivery time, as necessary.
  • Assist in filing, recording and updating day to day procurement records.
  • Assist his/her line manager in following up matters related to procurements with the suppliers and reporting if any discrepancy is observed.
  • Assist in updating the order tracking information and ensure that information is readily available upon request.
  • Receive material ordered from suppliers and ensure that all goods received are as per Purchase Order/Contract, any discrepancies must be documented & reported to his/her line manager.
  • Assist in record keeping of Nairobi stores and update the information and records regularly.
  • Provide up to date information on stores and liaise with field programme teams on dispatching items from Nairobi and stores.
  • Assist his/her line manager on matters related to clearing and forwarding of goods/supplies in and out of Kenya.
  • Coordinate with local freight forwarders as and when need arises.
  • Assist his/her line manager in data updating and record keeping of information related to procurements and stores.
  • Ensure that all paper work is kept according to the policies and procedures of the organisation and filed neatly with supporting documents in respective files.
  • Undertake any other reasonable duties requested by the line manager, where those do not go against the policy of the organisation.
Person specification

Essential requirements
  • Higher Diploma or relevant qualification in Procurement and Supplies
  • Certification/qualification in assets and stores management
  • Minimum 3 years experience in a similar capacity, preferably in an INGO.
  • Computer literacy (MS Office - Word, Excel).
  • Good organisational skills
  • Good planning and co-ordination skills
  • Ability to work under high pressure and cope with multiple demands
  • Ability to work with minimal supervision
Desirable requirements
  • Past experience of working with INGO which has operations in Somalia/Somaliland
Code of Conduct

Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff.

Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.

Applications should be forwarded to:

This position is only open to Kenyan nationals.

Only short listed individuals will be notified.

Application Closing Date:
 23rd September 2011, 1500hrs

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