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Procurement Officer Job in Kenya

The Kenya Private Sector Alliance (KEPSA), the umbrella body for the private sector in Kenya, has been tasked with the management of Component 2 of the Kenya Youth Empowerment Project (KYEP).

The KYEP, providing training, private sector internships and work experience to youth of 15 – 29 years of age will run up to 2014, and is supported by the Office of the Prime Minister; and Ministry of Youth Affairs and Sports, with financing from the World Bank.

KEPSA is seeking to appoint a key staff to manage and implement procurement aspects of this project, initially on a two-year contract.

Procurement Officer
Ref No.

Reporting to Project Director, Component 2 of the KYEP , the Procurement Officer will perform the following duties:

Main Function: The function of the Procurement Officer is to supervise and co-ordinate all procurement activities under Component 2 of the KYEP, to prepare tender documents, to participate in the evaluation of tenders and contract awards.

Duties and Responsibilities:

  • Ensure the procurement of all goods; works and services associated with project activities;
  • Prepares procurement documents and participates in the evaluation process for contractors and consultants for goods, works; services and training (requests for proposals, terms of reference, evaluation of offers with recommendations for contract award, and preparation of documentation for contract signing and payments);
  • Develops and maintains an updated procurement plan;
  • Purchases goods and services in accordance with the World Bank procurement procedures as stipulated in detail in the KEPSA/KYEP Operations Manual;
  • Maintains accurate procurement records, including all actions and documents for review by the World Bank’s supervision missions. This includes advertisement, preparation of bids, invitation to bid, record of bid submissions, bid opening, evaluation of bids, contract award and performance of the contracts;
  • Facilitates post-review and procurement audits on a random basis by the World Bank’s supervision missions.
Minimum Job Requirements:
  • University degree in Supply Chain Management, Accountancy, Business, Management or other related field;
  • At least eight (8) years experience in procuring goods, services and works for social development projects;
  • Good knowledge of international donors’ procurement procedures; preferably World Bank.
  • Experience in contract management;
  • Proficiency in written and spoken English;
  • Good command of Computer Programs and Applications;
  • Familiarity with and capacity to utilize accounting software capable of producing reports to comply with World Bank requirements.
Interested candidates who meet the requirements above are requested to submit their detailed CVs along with a letter motivating their interest in the position to the following address, indicating the post reference number; and providing details of current remuneration, and the names and addresses of at least three (3) referees, not later than Wednesday 3rd August 2011.

Please consider your application to be unsuccessful if you have not been contacted within four weeks of the closing date.

The Human Resources Officer
Kenya Private Sector Alliance
P.O Box 3556 - 00100

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