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Human Resources Officer – Compliance and HR Audit Job in Kenya

Job Title: Human Resources Officer – Compliance and HR Audit

Ref: HRO/7/2011

Department/Project: HR – ERO Dadaab

Supervisor: Human Resources Coordinator

Grade: F

Job Summary:
Reporting to the Human Resources Coordinator RAP, the HR Officer (Compliance and HR Audit) will be responsible for ensuring compliance with CARE’s policies and procedures including Standards of Conduct, Sexual Harassment and Exploitation, Conflict of Interest and will recommend appropriate action in consistent with the Organization’s policies and Kenyan labor laws.
The incumbent will strengthen the grievance handling mechanisms by building capacity of staff to understand the procedures they should follow. He/she will conduct the RAP Program HR Audits at predetermined
intervals and prepare compliance reports.
Responsibilities and Tasks:

Conduct investigation into cases of Misconduct and make reports to the HR Coordinator.
§  Determine scope, timing and direction of investigation on matters that are in violations of the CARE Standards of Conduct, Sexual Harassment and Exploitation, Conflict of Interest Policies
§  Conduct thorough investigations on alleged and reported cases of indiscipline or misconduct and prepare reports with precise and clear findings and recommendations
§  Together with an investigation committee, interview witnesses, complainant/s and suspect/s in the standard investigation format.
§  Discuss the findings and recommendations of the investigation with the HR Coordinator and determine the direction for managing the matter. Where, the direction decided upon is to submit the report and recommendation to the HR Manager, the HR Officer will prepare all documents and submit to the HR Coordinator for onward submission.
§  Prepare draft disciplinary letters where applicable for discussion and finalization with HR Coordinator
§  Provide feedback to the concerns people about the progress made in conducting investigations and addressing the matter.
§  Analyzing time taken to respond to and settle grievances
Planning, Organizing and Disseminating CARE Kenya Policies & Inter-Agency PSEA Protocols
§  Participate in dissemination of the various CARE Kenya policies, specifically CARE Line of Reporting Misconducts , CARE Standards of Conduct, Sexual Harassment and Exploitation policies and other relevant laws
§  Educate staff on the Inter-Agency Protocols for the Prevention of Exploitation and Abuse in the Kenya Refugee Program
§  Monitor and report on the progress staff are making in using the CARE line of reporting misconduct, applying the relevant HR policies, applying the Inter-Agency protocols and identify gaps and address them
§  Contribute to the process of reviewing CARE Kenya policies to make them more relevant to CARE Kenya staff
§  Represent CARE Kenya in the Inter-Agency Prevention of Sexual Exploitation and Abuse Working group
Conducting HR Audits to determine effectiveness of the Human Resources function and compliance to regulations
§  Conduct the Regulatory Compliance audit including the Personal HR files, Record Keeping, Job Descriptions, Conflict of Interest Policy, CARE Code of Conduct, Internet and Email use Policy, Occupational Safety and Health.
§  Prepare compliance reports and submit to HR Coordinator for discussion with management and advise on the legal implications
§  Create an Accident reporting system and educate staff to make accident reports to HR on a timely manner.
§  Conduct audit of managerial compliance of Human Resource Policies , procedures and legal provisions
§  Work with the HR Coordinator to conduct HR employee motivation , morale and job satisfactions and compile a report for sharing with management
§  Carry out quarterly monitoring visits to ensure compliance of regulations and prepare reports on the status of compliance.
§  Develop and update Competencies, knowledge and skills inventory for the RAP team
§  Perform any other duties as will be allocated by supervisor
Supervision and Reporting Relationships
The position reports to the Human Resources Coordinator
Authority:
§  Provision of advice to line management and supervisors on Compliance issues.
§  Conduct staff meetings.
Contacts/ Key Relationships:
§  Sector Coordinators/Managers
§  Administration Coordinator
§  Ministry of Labor and Human Resources Development
Working Conditions:
The position is based at Dadaab Main Office (DMO) with frequent movements to Hagadera, Ifo and Dagahaley camps as well as any other extension camps and program sites. This is a non-family working station. Hot weather is prevalent throughout the year with limited basic amenities.
Road movement to and from work station to Garissa as well as inter-camp movement must be under police escort (Scheduled convoys) with strict adherence to security instructions all the time. It is a six days work station with a compensatory time off according to CTO policy.
The incumbent will travel to Nairobi office and perform official responsibilities as will be required
The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.
Qualifications and Competencies:
§  Bachelor’s Degree in Human Resources Management and a Diploma in Legal Laws
§  Holders of Bachelor’s degree in Social Sciences and a Higher Diploma in Human Resources will be considered.
§  Three years demonstrated experience in a busy environment performing HR responsibilities
§  Applicants with qualifications and experience in Occupational Safety and Health will have an added advantage
§  Excellent investigation skills and ability to conduct HR Audit is an asset
§  Thorough knowledge of the Kenyan Labor legislations and sexual and offences act
§  Excellent interpersonal and report writing skills.
§  Computer proficiency in Microsoft Suite.
Competencies:
§  Planning and organizing
§  Stress tolerance
§  Contributing to team Success
§  Proactive Problem solving
§  Communicating With Impact
§  Initiating action
§  Coaching
Qualified candidates are invited to send their application letters quoting reference number on the subject field together with detailed C.V with three professional referees and daytime telephone contacts by Friday 20th July, 2011 to
The Human Resources & Development Manager,
CARE International in Kenya.
Email: vacancies@care.or.ke
Only short listed candidates will be contacted.
CARE is an equal opportunity employer and promotes gender equity.
Canvassing will lead to automatic disqualification.
Warning to all applicants: CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees).


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