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Operations & Strategy Head, Information Technology & Research Officer, Supply Chain Officer and PA to CEO Jobs in Kenya

Our client, a well established Public Institution whose mandate is to administer lump sum retirement benefits to all employees of local authorities and associated companies all over Kenya is seeking to fill the following positions as part of its expansion programme.

1. Head, Operations and Strategy

Ref: HRD - HOS/30/06/2011

Reporting to the Chief Executive Officer Key responsibilities for the position are:
  • Analyzing business performance, industry trends, existing or new regulatory requirements and their impact on business operations

  • Initiation of special studies, market and competitive research pertaining to the future of the institution.
  • In liaison with the Quality Management Representative, ensuring adherence to ISO Procedures and regular Internal ISO Audits for quality management.
  • Monitoring the implementation of the institutions Strategic Plan towards achieving the set goals and submitting regular reports to the Chief Executive Officer
  • Regularly reviewing financial reports from Fund Managers with the Finance Manager and present a detailed report on performance to Chief Executive Officer on a quarterly basis.
  • In liaison with the Head, Marketing and Business Development, developing and implementing product marketing strategies including advertising campaigns and promotions.
  • Planning and organizing office and workflow activities and periodically evaluating work procedures and methods
  • Developing and maintaining the organization library and ensuring knowledge management including safe storage, retrieval and sharing of information
  • Ensuring adherence to regulations and operational procedures and updating Manuals and Practice Guidelines in line with ISO Standards.
  • Developing and feeding to management short term operational and corporate strategies for competitive edge.
Qualifications and Experience:
  • A minimum of 8 years management experience in corporate strategy or operations department; 5 of which should be in a large reputable financial institution
  • Bachelors Degree in Business, Finance, Economics or Corporate Strategy.
  • Possession of a Masters Degree in Business (MBA) will be a distinct advantage.
  • On the job training in leadership skills within a financial environment will also be an added advantage.
Other attributes;
  • Strong coordinating skills
  • Good management skills
  • Excellent communication skills - both written and verbal
  • Strong analytical skills with practical knowledge of Microsoft Office Suite.
2. Information Technology and Research Officer
Ref: ITR/30/06/2011

Reporting to the Head, Research, Corporate Communication and IT, the job holder will be responsible for the effective management of the IT and Research function.
  • Oversee all activities relating to management of information systems and seamless operations of the system.
  • Maintain the Institution's computing equipment and software.
  • Draw specifications for all IT requirements to include systems specifications for the Institutions operations.
  • Administration of the Fund's website to include update on any current issues
  • Maintain the Institution's Local Area Networks to ensure efficient performance and maximum productivity.
  • Manage computer literacy and related in-house training programmes among staff.
  • In liaison with Head of research, Corporate Communication, formulate, develop and maintain IT policies in conformity with the Fund's needs and strategic objectives.
  • Coordinate the design, development and implementation of disaster recovery procedures to minimize loss of data.
  • Ensure that the Institutions information system is fully operational
  • Ensure maintenance and servicing of all the Institutions IT Systems for optimal operations.
Qualifications and competencies:
  • Bachelors Degree in Information Technology
  • 5 years practical experience in IT.
  • Knowledge and experience in System Administration will be an added advantage.
  • Masters Degree will be a distinct advantage.
Other attributes
  • Excellent communication skills
  • Research skills
  • Strong team orientation
3. Supply Chain Officer

Ref: HRO - SCO/30/06/2011

Key Responsibilities

Reporting to the Chief Executive Officer, the Job holder will be responsible for carrying out procurement activities for the Institution;
  • In line with the Public Procurement and Disposal Act and Regulations, 2005, develop and implement procurement policy and strategy, coordinate procurement practices and activities and maximize savings and benefits available to the Institution from procurement activities.
  • Oversee the procurement processes and procedures in line with the Procurement Act and Regulations.
  • Coordinate and supervise the tendering process including participation in the evaluation of bids for goods and services
  • Review and present evaluation reports to procurement committee
  • Participate in the annual expenditure budgeting process for all shared services and general usage of items.
  • Review the usage and expenditure of goods and services with a view to identifying areas of cost reduction and improvement.
  • Prepare and monitor the implementation of the Institutions Procurement Plans
  • Manage the annual supplier prequalification exercise to promote equality of opportunities for pre-qualified suppliers
  • Submits on a timely basis reports to PPOA and publication of any tenders
  • Actively leads in the introduction, development and implementation of E-Procurement solutions within the Institution.
  • Prepare bi-annual reports on all procurement activities for the Chief Executive Officer's information
Qualification and competencies
  • A minimum of 8 years practical experience in Procurement
  • A Bachelors degree in Business related field.
  • Diploma in purchasing and Supplies
  • Must be a registered member of KISM recognized to practice procurement
  • Knowledge and experience in use of E-procurement
  • Computer literate
Other attributes
  • Excellent communication skills
  • Strong strategic orientation
  • Possession of people and general management skills
  • Excellent writing skills
  • Strong team orientation
4. Personal Assistant to Chief Executive Officer

Ref: HRD - PA/30/06/2011

Key Responsibilities

Reporting to the Chief Executive Officer, the PA will be responsible for managing the Chief Executive Officer's diary and appointments, providing secretarial, administrative and human resource support.
  • Manage and monitor the Chief Executive Officer's diary and appointments and coordinate his travel arrangements and hotel bookings
  • Manage all operations in the Chief Executive Officer's office
  • Monitor all output, workflow and office deadlines as pertains to the CEO's office.
  • Receive and handle all correspondences and assign them as appropriate.
  • Draft, type and dispatch all routine correspondences
  • Maintain a comprehensive filing system
  • Take minutes during Board and management meetings as assigned by the Chief Executive Officer from time to time
  • Make a follow up of all Board and Committee minutes and resolutions to ensure execution and compliance
  • Monitor regular management meetings of Heads of Departments
  • Develop a follow up mechanisms on all assigned tasks.
  • Deputize the Human Resource & Administration Manager
  • Supervise all administrative tasks.
  • Any other tasks as may be assigned from time to time.
Qualification and competencies
  • 5 years practical experience as PA in a dynamic environment.
  • A degree in Social Science or business field.
  • Advanced training in secretarial studies
  • Excellent Microsoft office suite skills
Other attributes
  • Excellent communication skills
  • Excellent writing skills
  • Strong team orientation
  • Office management/administration skills
Candidates who meet the requirements for the above positions are required to forward their applications to:

Centre for International Training & Executive Development Ltd
P.O Box 108-00100
Nairobi 

on or before 11th July 2011. 

Only short listed candidates will be contacted


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