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Administrative Coordinator Job in Nairobi Kenya

Overall Responsibilities

Primarily responsible for ensuring that the Mondeas Limited Administration functions are efficiently and is in compliance with all Mondeas accounting, administrative, operational, and logistical and HR matters.

Ensure coordination of all administrative aspects Mondeas Ltd to ensure timely and effective support to the implementation of Mondeas Ltd technical work.

Work in close collaboration with the General Manager and the Directors of the company to understand and respond to the office operational needs respectively.

Key Responsibilities

Accounting and contracts:

Timely accounting as laid down activities including:
  • Ensure supplier invoices are accurate and processed for payment in a timely manner and in accordance with contractual terms.
  • Invoice all clients of Mondeas Ltd and Kenya Concierge on timely bases according to the Company laid down procedures.
  • Collection of Checks on weekly basis and bank them accordingly.
  • Manage Petty Cash provided for local cash purchases as per Mondeas Ltd guidelines
  • Produce Weekly reports.
Administration:
  • Manage office supply inventory and the procurement of goods and services. This entails following up requisitions, receiving the purchases and ensuring that they meet specifications.
  • Coordinate logistics for Mondeas Ltd in compliance with the laid down regulations of the company. This includes, dealing with the out sourced vendors, suppliers disbursements of promotional materials, coordinating with the venues of the events, etc.
  • Coordinate with all staff to ensure effective delivery of services.
  • Running of data base and fulfillment of the requests by the clients
  • Information management
  • Provide support and assistance for events planning and scheduling meetings.
  • Develop and implement an efficient filing system that facilitates retrieval of all administrative, accounting and human resources documents
Human Resources:
  • Assist employees in acquiring NHIF and NSSF registrations
  • Organize employee and office orientation for new employee
  • Co-ordinate and liaise with the General Manager regarding HR requirements for Mondeas Limited
  • Manage staff vacation and sick leave
Key accountabilities
  • Weekly updates on the work plans
  • Meeting set deadlines and goals as set by General Manager and the Directors
  • Checks collections and invoicing
  • Weekly reports of collections status
  • Any other duties that might be directed by the Management.
Desirable
  • A diploma in Business Administration
  • 2-3 years experience in Administrative Coordination and customer relations in a reputable organization.
  • Results oriented person, self starter, work with initiative on daily basis
  • Hardworking and ready to generate reports
  • Accurate
  • Knowledge of Quick books.
Salary: Attractive salary will be offered.

Send your applications to:
 lucy@mondeas.com

Deadline for application:
 17th June 2011.


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